Steps For Planning an Event

STUDENTS

PROGRAMMING TIPS – PLANNING AN EVENT

Before planning your event, develop goals for your program. Determine your audience, goals of the event, and specific objectives for the program. Once your general plan has been established, make an appointment to meet with the Director of Events to discuss your plans.

Next, begin to delegate responsibility to plan the details. Be sure to discuss the event with your organization members and have assigned roles and responsibilities

Select a date to hold an event keeping in mind the following factors: Faculty Events, Class Schedule, Day of the Week, Holidays and Breaks, Planning Time (for promotion, facilities requests, etc.)

Reserve the room. Because the facilities at the law school are in constant demand, it is essential to reserve space well in advance (sometimes a semester) of the program date. Be sure that space is available before agreeing to sponsor an event. 

Student Organizations requiring rooms should be sure to request a room 3 business days in advance. Requests made less than 3 business days in advance may not be honored. When reserving rooms, please note your first and second room choice and be sure to indicate any catering or facilities needs your event may have so the Facilities and Events offices can best accommodate your events’ needs. All requests for rooms must be submitted to vlsrooms@law.villanova.edu. 

Is your event part of a class? Additional classes, make-up classes, or changes to existing class schedules can be made by contacting the Office of Academic Affairs at 610.519.7053

Catering.

The Events Office can help with your group’s catering needs. In most cases, Villanova's University Catering will be used for events within the Law School.

If the Events office approves an external catering company in special circumstances for your event; the caterer must present a Certificate of Insurance to the Events office three days before the event takes place.

You are encouraged to contact the Events Office for catering ideas. Groups do not need to contact the events office for pizza, burritos, soda, etc. Please be realistic about your food/catering selections based upon the funds allocated/ available. Not all events require catering to be successful. If you do not have enough funds, the events office may not be able to meet your needs.