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University Events

The Event Management Committee (EMC) is entrusted with centrally reviewing, guiding and supporting all event and calendar requests, so that all events can be held safely. The EMC will maintain a campus-wide events calendar and space request system to centralize and streamline event management.


Event Management for Fall 2021

CALENDAR AND EVENT POLICY

The EMC will continue to monitor campus and state COVID-19 guidelines for events and gatherings and provide updated information and support to University event coordinators. 

All campus events, both virtual and in person, must be submitted to the University Calendar at least 7 days prior to the event. 

Additional information regarding Event Guidelines can be found in the following links:

2021 Fall Event Planning Checklist

  • Event stakeholder completes Event Submission Form training
  • UNIT grants access to Event Submission Form
  • Event Submission is made through the Event Submission Form
  • Event Management Committee (EMC) reviews all in-person and virtual events requests. Virtual event requests are added to the calendar within 48 hours.
  • EMC works with the event coordinator to facilitate event logistics and meeting space bookings.
  • Resources such as Catering and Facilities Management requests can be coordinated.
  • Event takes place

Event and Meeting Spaces:

  • Once the event has been reviewed through the event submission form, the Event Management Committee will work with the event coordinator to identify and book an appropriate location. Infosilem can be used to see which classroom spaces may be available based on the below release of spaces. Beginning Fall 2021, all outside space can be booked directly through the EvM Submission Form.

July 15

Faculty/ Staff

Evening and Weekends

August 2

Students

Evening and Weekends

August 23

All

Early Evening

If you have any questions at all please emails events@villanova.edu.

Virtual Events

Guidelines 

Resources:

In-Person Events

Guidelines 

Resources

Fire Pit Information

Fire Pit Guidelines

Student Events

Student leaders should refer to the policies communicated from the Office of Student Involvement.  

Alumni Association Related Events

In-Person Events for Regional Clubs: Villanova University continues to monitor CDC guidelines and event planning practices for Institutions of Higher Education with regards to vaccinated populations and mitigation efforts. Villanova University Regional Clubs are permitted to begin planning in-person activity starting on September 1, 2021. Per the VUAA Activity Request Form, events must be submitted at least 6-8 weeks in advance in order to allow adequate time for event approval, registration and marketing. A form must be submitted and approved by the Office of Alumni Relations and University Advancement prior to marketing the event via Emma, social media, or any other platform. The University will continue to provie additional updates and guidances as needed.