VENDOR CLASSIFICATION GUIDE
This guide is provided to help determine the best classification type for vendors based on the services and/ or products the vendor is providing. It is important the correct vendor type be selected in order for the vendor to go through the proper approval queues and to prevent delays in the vendor approved.
Please note that the University requires that vendors with access to Villanova Data* (defined below) undergo a security review through UNIT prior to having access to Villanova Data and providing services and/ or products to the University.
*Villanova Data is defined as data or information collected, created, received, stored, accessed, processed, transmitted, hosted or otherwise managed for or on behalf of Villanova University, its employees, students, faculty, agents and representatives. Villanova Data includes, but is not limited to, non-public personal information, data governed by FERPA, HIPPA/ HITECH, or GDPR, and financial information (including payment card information).
A Caterer is a person or company who provides food and/ or beverages to the University either on-campus or at off-campus events.
This vendor type will typically only be used for vendors within the University's Facilities' departments (with the exception of the Environmental Health & Safety Department who will typically use the Environmental Services Vendor type).
Construction Contractors include, but are not limited to, general contractors, plumbers, HVAC companies, painters, electricians, masons, roofers, carpenters, flooring companies, construction engineers, and architects.
Entertainers and Speakers
Entertainers include, but are not limited to, bands, DJs, musicians, balloon artists, caricaturists, comedians, face painters, hypnotists, magicians, dancers, and performers.
Speakers are individuals who are speaking on-campus during classes or events either for academic or entertainment purposes. If the Speaker is being paid a nominal amount, is speaking due to his/ her scholarly and/ or professional standing, AND is supporting the University’s educational research or public service activities, the Speaker should be classified as Honorarium.
Environmental Services Vendors
This vendor type will typically only be used for vendors within the University's Environmental Health & Safety Department.
Environmental Services Vendors include, but are not limited to, remediation companies, pest control services, waste vendors (collection, removal, recycling, and disposal), restoration services, duct cleaners, and safety inspection vendors.
This vendor type will typically only be used for vendors within the University's Dining Services Department and The Inn.
Food Services Distributors deliver bulk food and/ or beverage to be used and/ or sold by the University's Dining Services Department and The Inn.
Ground Transportation vendors include bus and motor coach companies and taxi, limousine and airport shuttle companies.
IT Systems and Applications
The IT Systems and Applications vendor is required to complete and upload the IT Systems and Application Purchases Questionnaire into PaymentWorks as part of the registration process. Once reviewed by the University's UNIT Department, the vendor may be contacted to provide additional information in order for the University to complete a security review.
Product Supply Vendors- Delivering Via Company or Employee Owned Vehicles
Product Supply Vendors- Delivering Via Company or Employee Owned Vehicles are solely providing products to the University (i.e. the vendor is not providing installation, assembly, or other services) and deliver using Company or Employee Owned vehicles.
Product Supply Vendors- Delivering Via Common Carrier (e.g. UPS, FedEx, etc.)
Product Supply Vendors- Delivering Via Common Carrier are solely providing products to the University (i.e. the vendor is not providing installation, assembly, or other services) and deliver using a third-party common carrier (e.g. UPS, FedEx, etc.).
Service Company- Providing Work Off Campus
Service Companies providing work off campus provide their services completely off-campus, and either their services do not involve a physical product or the physical product is shipped via a common carrier (e.g. FedEx, USPS, UPS, etc.).
Service Companies providing work off campus include, but are not limited to, travel agents, repair/ equipment service vendors, consultants, massage therapists, physical trainers, real estate services, and photographers/ videographers.
Service Company- Providing Work On Campus
Service Vendors providing work on campus (either part of or the entire time) include, but are not limited to, travel agents, repair/ equipment service vendors, consultants, massage therapists, physical trainers, real estate services, consultants, photographers/ videographers, and valet services.