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Data Governance

Institutional data are an important strategic and ever-growing asset of the University. Data Governance is the coordination and collaboration of people, processes and technology across the University to manage institutional data—a framework that establishes overarching principles and guidelines to inform policies and procedures to manage data acquisition, classification, accessibility, integrity, security, retention, disposal and privacy. Essentially, it is central to knowing where, when, with whom and how we share and store data.

Objectives:

  • Establish a culture of data stewardship, data sharing and data-informed decision making
  • Enhance data quality through the creation of a sustainable central data environment and standardized data definitions
  • Promote consistent practices and adherence of data standards and policies across business areas and colleges

Guiding Principles:

Our vision is that the data governance process will help enable the following:
  • One source of truth
  • Analytics and reporting based on accurate and reliable data
  • Promote operational efficiency and consistency
  • Better transparency and accountability
  • Mitigate risk related to data management and access
  • Ensure privacy and confidentiality
  • Ethical use of data
  • Improve user experience and agility
  • Compliant with federal and state regulatory requirements
  • Change Management

Entities Responsible/Impacted

Any individual who interacts with any University administrative data systems—enters data, manages, curates and uses it for reporting, planning and/or decision-making.

Proposed Data Governance Ecosystem:

Diagram depicting the Data Governance Ecosystem and the continual interrelationships of people, processes and technology.

The Data Governance Ecosystem depicts the continual interrelationships of people, processes and technology—the Data Governance Committee comprising of the Data Governance Board and the Data Stewards Committee are responsible for developing and maintaining the standards and the policies that will help guide the set-up of the centralized data environment, and how data is managed and consumed by the various university constituents.

Data Governance Framework:

Diagram of Data Governance pyramid hierarchy

Data Governance is a University-wide initiative sponsored by the Provost, on behalf of the Presidentresponsible for overall project prioritization, approval and funding as well as ensuring project resources are available for meeting project goals and timelines.

Membership:

View the Office of the Provost website.

Comprised of the senior leadership of the University, the President’s Cabinet ensures that effective data management principles are created and applied to University data, reviews and offer feedback to data standards and policies for effective use, maintenance, retention and protection of University data drafted by the Data Governance Board, and recommends to the Board of Trustees for approval.

Responsibilities include:

  • Understanding University’s data infrastructural needs and requirements
  • Addressing and assisting in the resolution of data governance issues including questions of stewardship, access and the appropriate use of data

Membership:

View the University Leadership.

Comprised of Data Domain Trustees, members of the DGB are staff members who are manager level or above and faculty members who liaise between colleges/departments/units and IT. They drive the data management and quality recommendations for specific subject areas. They have subject matter expertise in administrative, financial and technology issues.

Responsibilities include: 

  • Shaping and maintaining the data strategy for the University that balances the needs for data availability with data quality, security, privacy, and confidentiality
  • Ensuring regulatory compliance by recommending, and overseeing, as appropriate, the development and implementation of data related policies, standards and procedures
  • Recommending education and training initiatives regarding operational data stewardship roles and responsibilities

Membership:

Office of Decision Support & Data Integrity 

  • Trina Das, PhD, Assistant Vice Provost
  • Sarah Lodise, Director of Data Governance and Data Integrity

Student Domain

  • Enrollment Management – Catherine Connor, Vice Dean
  • Admissions – Candice Keith, Director of Admissions Operations
  • Registrar – Pamela Braxton, Registrar
  • Financial Aid – Amanda Constable, Director of Financial Assistance
  • Athletics – Lynn Tighe, Sr. Associate Athletic Director
  • Bursar – Charles Hoffman, Bursar
  • Student Life – Tom DeMarco, Dean of Students and Assistant Vice President
  • Career Services – Kevin Grubb, Executive Director, University Career Center/Asst. Vice Provost, Professional Development
  • Library – Millicent Gaskell, University Librarian

College Domain

  • College of Liberal Arts and Sciences – Edward Fierros, PhD, Associate Dean for of Diversity, Equity, and Inclusion
  • Villanova School of Business – Wen Mao, PhD, Associate Dean
  • College of Engineering – Andrea Welker, PhD, Associate Dean
  • Fitzpatrick College of Nursing – Anne Fink, PhD, Assistant Dean
  • College of Professional Studies – Susan Leighton, Director, Academic Programs
  • Charles Widger School of Law – Michael Risch, JD, Vice Dean

Administrative Domain

  • Office of the Provost – Timothy Hoffman, Associate Vice Provost
  • Office of the Provost – Kristy Irwin, Assistant Vice Provost, Online Programs
  • Office of the Provost– Amanda Grannas, PhD, Associate Vice Provost for Research
  • Office of the Provost – Randy Weinstein, PhD, Associate Vice Provost for Teaching & Learning
  • Office of Diversity, Equity, and Inclusion – Alex Iannucci, PhD, Director of Strategic Initiatives
  • University Advancement – Michael Zellman, Executive Director, Advancement Services
  • Finance – John McLaughlin, Assistant Vice President
  • Controller’s Office – Sarah Caffrey, Controller
  • Human Resources – Raymond Duffy, Associate Vice President of Human Resources and Affirmative Action Officer
  • Office of Strategic Planning & Institutional Effectiveness – James Trainer, PhD, Associate Vice President and Executive Director
  • Office of General Counsel – Hedya Aryani, Associate General Council
  • University Compliance – Leyda Benitez, University Compliance Officer
  • Office of Internal Audit – Courtney Henry, Chief Internal Auditor
  • University Information Technology – Michele Dickinson, Chief Information Security Officer

Comprised of Operational Data Stewards, the data stewardship committee is the operational aspect of an overall data governance program.

Data Stewards should have formal accountability for:

  • Ensuring that data are produced following the business rules for this data
  • Making certain that the data they produce are entered into the system in a timely manner
  • Notifying appropriate people when data are updated, when data has not been received, or when data accuracy provides low levels of confidence
  • In addition, data stewards will ensure proper handling of requests for data access, retention and disposal. Requests can be around specific data types, which could be subject to various and at times, conflicting requirements that would be vetted through DGB.

Membership:

To be announced

Comprised of support business areas such as University IT, University Compliance, University General Counsel and Internal Audit.

Three working groups comprising of the data governance board members are currently working on the following policies:

  • Data Classification – Coming soon
  • Data Integrity and Integration – Coming soon
  • Data Access, Usage and Sharing – Coming soon