The Event Coordinators’ Network holds one meeting a month during the academic year. The types of meetings can vary from Brown Bag lunches to off campus visits to local resources.  We encourage you to share ideas for potential meeting topics by emailing  

Upcoming Events

VU Event Planning 102: A Workshop – The “C’s” of Planning

Tuesday, October 16, 2018 - CEER 001

Join the Villanova Event Coordinators’ Network (ECN) for its second half-day workshop. These sessions will cover construction, catering, customization, commencement and calendar updates. The ECN workshop will also be a great networking opportunity for event planners across campus.

8:30am - Registration and light breakfast

9:00am-9:45am  - Construction: Get an update on the Lancaster Avenue project and campus development including timelines for various aspects of the projects as well as tips for parking, planning and communication for your events.

9:45am-10:30amCatering: Find out how to make event planning easier by hearing from the ECN Committee about catering options for on campus events.

10:30am – Break

10:45am – 11:30am- Customization: Make your event stand out by creating custom invitations, posters, mailings and custom gifts. Hear about the many options from Graphic Services and the University Bookstore to assist with your next event.

11:30am – 12:00pmCommencement & Calendar: Stay informed with the latest information and details about Commencement weekend. Additionally, learn about the university events calendar and how to publish your event.

12:00pmTour of CEER (optional): Get a guided tour through the Center for Engineering Education and Research (CEER), to learn about the College of Engineering’s teaching and research facilities. Also learn about what spaces you can use for your events!

Register here!



Past Events: 

October 2017: VU Event Planning 101: A workshop

Join the Villanova Event Coordinators’ Network (ECN) for its first fall workshop! The workshop is a half-day event with educational presentations and discussions to help new employees and provide inspiration to our planning veterans. The ECN workshop will also be a great networking opportunity for event planners across campus.


August 2017
A Conference Center That’s All Business
When the Inn at Villanova University was renovated, the conference center was completely re-thought. The result? Bright, flexible meeting spaces and well-appointed furnishings provide the comfortable setting and state-of-the-art technology necessary for productive conferences, retreats and corporate gatherings. The Inn’s conference spaces can be configured for any purpose--from a midsize room that can seat 40 guests classroom-style to a ballroom that has a banquet capacity of 250. Smaller boardrooms are also available in the adjacent Montrose Mansion. Register here.  Brown bag lunch | Drinks and Dessert Provided

April 2017
Greening Campus Events
Villanova has made great strides in becoming more sustainable. Learn how you can make your events more sustainable. With a few simple changes you too can be a green hero too!
Presented by: Liesel Schwarz, Sustainability Manager

March 2017

Communication and Marketing for On-Campus Events

What communication channels can you use to help spread the word about your on-campus event? Join members of the University Communication and Marketing (UCM) team as they discuss university communication resources like Campus Currents, and provide web and social media marketing tips. Register here.  Light refreshments provided.

Information from Meeting

November 2016
Update on Construction and Parking: How your events and meetings are affected  

Attend this meeting to receive an update on the Lancaster Avenue development—including timelines for various aspects of the project—as well as tips for parking, planning and communication for your events. 

October 2016

General Counsel and Risk Management for Your Events

Did you know that certain events may require special contracts, permits, insurance coverage, training or background checks?  Representatives from Villanova’s General Counsel’s Office and Insurance and Risk Management will provide some tips on identifying what requirements may apply and planning ahead to meet those requirements.  Topics will include event contracts, liquor licenses and liability insurance, catering permits, transportation requirements, programs for minors and more. 

September 2016
Villanova University Celebrates 175 Years of Catholic, Augustinian Education
We are celebrating Villanova's Demisemiseptcentennial in 2017!  Find out the plans that are already in progress and see how your department or area can be involved in the celebration!  

May 2016 
Graphics Services Open House
It’s more than just printing…do you know what Graphics Services can do for you, your department and your events?  Come to Garey Hall Café on Thursday, May 19th at 3:30pm and meet the staff from Graphics Services, tour the area, have a bite to eat while you view a selection of the exciting offerings that Graphics Services can provide to individuals and departments!  Refreshments and appetizers included  l Register by 5/18 by emailing

April 2016
Campus Meeting Planning Advice and Assistance: brought to you by VU Conference Services
Do you host or are you considering hosting a conference, meeting or event on campus during the academic year or in the summer?  Conference Services hosts some 80+ organizations and about 14,000 guests annually and can provide one-stop-shop planning assistance for your program. In this session we will review the array of elements to consider in your planning as well as our experience with the variety of support services on campus.  Our specific role, when you would contact us directly for paid services, what to plan for when working with external organizations you may be sponsoring, and a preview of what’s in store with summer  facilities projects and guests in 2016 will round out the presentation.  There will be time for Q+A as well.

March 2016
Lunch Time Brainstorm!  
Come and share your thoughts and ideas regarding the topic of Events @ Villanova!  Do you have thoughts about event planning at Villanova?  Do you have a better way to manage certain tasks and want to share that information?  Would you like to hear about new ideas for the Event Coordinators Network?  This session is just for you!  We'll have a facilitated discussion on event planning at Villanova, so come ready to share your thoughts!

February 2016
Brown Bag Lunch: An Update on Campus Construction and the Impact to Parking
Chris Kovolski, Assistant Vice President for Government Relations and External Affairs, will present an update on campus construction during this Brown Bag Lunch.  The current and future construction projects will have an impact on your upcoming events and meetings, but Chris will provide details, timelines and suggestions for how to plan your events to minimize disruption as much as possible.  Bring your lunch; beverages and desserts will be provided. 


2015 Meetings:

October: Introduction to ECN, Tour of Villanova Conference Center & Lunch

November: Multimedia Resources

December: Catering Open House