CATERING
Villanova Catering's experienced coordinators, chefs and servers are here to help make your event a success. We are happy to assist students, faculty and staff with all areas of planning from event type to menu options whether you need casual refreshments or a full-service dinner.
The choices below are meant to be used as a guide as we are happy to meet the unique needs of your group. Please review the our planning steps, menu options and service types and contact us directly to discuss your catering needs or submit a catering request.
PLANNING A CATERED EVENT
Requirements
Timing Notice
- 10 business days notice for full service catered events.
- Five business days notice for all other events.
- 14 business days notice for events where alcohol will be served.
- We may not be able to accommodate certain orders and/or group sizes with less than three business days’ notice.
Alcohol
Any event serving alcohol, requiring guests to pay to attend the event will require a Pennsylvania Liquor Control Board permit. Please review our alcohol policy.
Room Reservations
All room reservations must be made prior to booking a catered event.
Holidays and Breaks
On designated Villanova holidays, Catering will not be available. During University breaks, Catering may not be available.
Removal of Food
Any remaining food after an event may not be removed by guests due to Pennsylvania state health code regulations and liability.
A University index number must be provided when booking your event. If you are an outside group, you must have approval from the sponsoring department and will need to be approved to use their index number.
Non-Profit organizations must provide a copy of their tax-exempt status PRIOR to the event for waiver of the 6% Pennsylvania state sales tax.
A final guarantee of guest attendance must be provided (5) full business days prior to your event. If we do not receive your final guarantee, we will use the last estimate on record. We may not be able to accommodate any increase/decrease in guest counts after this deadline. If accommodations are made it may result in additional charges.
5 full working days’ notice |
10% of the events total cost will be charged |
3 full working days’ notice |
25% of the events total cost will be charged |
Less than 72 hours’ notice |
full cost of the event will be charged |
If the University unexpectedly closes, your event will be cancelled at no charge.
If the University has a 2-hour delayed opening and your event falls within that time slot, your event will be cancelled at no charge.
TYPES OF SERVICE & STAFFING
Casual Catered Service can be delivered to your meeting room, classroom, or office. Complimentary delivery service is available for Casual Catered Service. Casual Catered Service requesting hot food, requires an attendant; the attendant fee is the responsibility of the customer. All items are served on disposable ware. Catering reserves the right to add attendants to any casual catered service based off the food selections and/or number of guests.
Custom Catered Service can be arranged with our catering coordinators. Any Custom Catered Service requesting tables, linens, flowers, set up or clean up will be charged a 20% service fee. Custom Catered Service requesting hot food, requires an attendant; the attendant fee is the responsibility of the customer. Catering reserves the right to add attendants to any Custom Catered Service based off the food selections and/or number of guests.
Full Catered Service menus are priced for service in the Connelly Center. Full Catered Service requires an attendant; the attendant fee is the responsibility of the customer. Floral arrangements, and upscale linen can be arranged with our catering coordinators at an additional charge for your event.
Staffing needs are based on the number of guests, menu, logistics of space and style of service. Catering reserves the right to make changes based on type of event and availability. Five hours minimum for ALL staff. Events exceeding five hours will incur an additional $25 per staff member.
Any event taking place outside of the Connelly Center may incur additional charges. All events taking place in the President's Lounge require an attendant whose fee is the responsibility of the customer.
NO gratuity is charged or necessary.
Buffet Service |
2 attendants per 30 guests |
Sit-down dinner |
2 attendants per 20 guests |
Butlered Hors d’oeuvres |
2 attendants per 25 guests |
Reception |
2 attendants per 50 guests |
Bartender |
1 per 50 guests |
Barback |
1 per 150 guests |
Action/Carving Stations |
1-2 attendants |
Chef Carver |
1 per station |
Staffing Costs
Attendant |
$125 |
Chef Carver |
$150 |
Bartender |
$150 |
Barback |
$125 |
Holiday Menu is available October 16 through January 15
