AI Tools

Artificial Intelligence is reshaping the way we teach, learn, research, and work. At Villanova, we’re helping our community explore and use trusted AI tools safely and effectively. Whether you’re drafting reports, analyzing data, enhancing your writing, or generating new ideas.

Please note that funding limits may restrict the number of licenses available for AI tools. If you are currently paying for an AI tool through the University purchasing card program, kindly inform us so we can ensure compliance and proper allocation.

Enterprise AI Tools

Data Classification: Public, Private and Restricted Data. Avoid SSNs and payment card data.

Cost: No additional cost for Villanova Microsoft 365 users.

Microsoft Copilot Chat

Meet your new work superpower: Microsoft Copilot Chat for Microsoft 365. This secure, conversational assistant helps you draft, refine, summarize, and brainstorm—fast. Ask questions in plain English, get clear answers, and tap into topic-specific Copilot GPTs (“mini-assistants”) to accelerate research, planning, and communication—right in your browser.

Data Classification: Public, Private and Restricted Data. Avoid SSNs and payment card data.

Cost: ~$20 a month per user 

Microsoft 365 Copilot

Meet your new productivity powerhouse: Microsoft 365 Copilot. Seamlessly integrated across Word, Excel, PowerPoint, Outlook, and Teams, this secure, conversational assistant helps you analyze data, draft documents, summarize meetings, and create presentations—all within the Microsoft apps you already use.

Microsoft Copilot Studio

Copilot Studio enables colleges and universities to build custom AI copilots that enhance learning and streamline operations. With a no-code interface, institutions can create solutions for advising, admissions, and student support while integrating with campus systems. Designed for security, compliance, and accessibility, Copilot Studio delivers personalized, data-driven experiences that improve engagement and efficiency across academic and administrative workflows.

Data Classification: TBD

Cost: Included with Zoom License

Zoom AI Companion

Meet your smarter meeting sidekick: Zoom AI Companion. Built into Villanova Zoom, it turns conversation into crisp takeaways—no extra apps. Get instant meeting summaries, ask in-meeting questions (“What did we decide about grading?”), spark ideas with whiteboard content generation, and capture smart recordings with highlights and action items—available to faculty and staff.

Data Classification: Currently in the planning phase. 

Cost: ~$10 a month per user with advanced models and other addons that incur additional costs

ChatGPT

Your all-purpose conversational co-pilot for learning and research. ChatGPT Edu can brainstorm, draft, summarize, explain, and ideate with speed and clarity. Integrated privacy and enterprise-grade security make it suitable for instructional and administrative use.

Data Classification: Currently in the planning phase. 

Cost: TBD

Claude

Your versatile AI partner for in-depth thinking and document work. Claude excels at brainstorming, analyzing, drafting, and reasoning through complex ideas with speed and nuance. Built-in privacy protections and thoughtful design make it suitable for professional and personal use across extended conversations.

External AI Tools

Data Classification: 
TBD

Cost: 
Variable

Perplexity

Perplexity is an AI research and answer engine that delivers fast, sourced responses to complex questions. It excels at summarizing information, exploring topics, and providing evidence-based answers drawn from real-time web data. Ideal for research support, content exploration, and rapid fact-finding while maintaining clarity and traceability.

Data Classification: TBD

Cost: Variable

Google Gemini

Gemini is Google’s advanced multimodal AI that can understand text, images, audio, and more in a unified model. It supports tasks like writing, researching, coding, and analysis while tightly integrating with Google Workspace. Ideal for users who want seamless assistance across Gmail, Docs, Drive, and other Google tools with strong real-time search and reasoning abilities.

Data Classification: TBD

Cost: Variable

Codium (now qodo)

Meet qodo, your AI coding partner. It writes, explains, and refactors code in real time, right where you work. Ideal for debugging, learning, or accelerating development without losing control of your code.

Data Classification: TBD

Cost: Variable

NotebookLM

Meet your personal AI research assistant: NotebookLM. Built for organizing and understanding information, it turns your own documents into a powerful knowledge base. Ask questions, summarize, or generate insights grounded in your content—no more digging through files.

Data Classification: TBD

Cost: Variable

GitHub Copilot

Code faster with GitHub Copilot, your AI pair programmer. It predicts and completes code, helps write functions, and even explains what’s happening behind the scenes—all inside your IDE.

⚠️ Important: Never enter Restricted or Private data (including student records, SSNs, health information, or proprietary research) into any AI tool without prior security review. See our Data Classification Standards for details.

Training Resources to Get You Started

Get started with Microsoft 365 Chat
 - You can ask Copilot​​​​​ questions, help draft content, and summarize files.

Visit the OpenAI Academy to equip yourself with the knowledge and skills to harness AI effectively.