Unit Updates, January 2019

Welcome to the UNIT Updates webpage where UNIT will display monthly updates on services and solutions, projects, new UNIT initiatives and relevant UNIT information for the Villanova Community.  Please let us know if you have any comments or ideas for future issues.

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Workday Mobile

Workday uses native mobile platform technology to deliver cloud-based information to your fingertips using mobile devices such as phones and tablets. Dashboards, approval notifications, and reports are provided on all platforms to make it easier to manage your University financial and HR interactions with Villanova.  

Analyze your data, enter your time, request absences, update your HR information, capture expense receipts, submit expense reports and perform other tasks using your iPad, iPhone or Android hand-held devices. Workday is a system that works for you and with you.  Click HERE for  more information about the Workday project.

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Email Tagging: EXTERNAL

UNIT will be implementing external email tagging beginning on June 4th,  as part of the University’s continuous effort to reduce phishing and other email scams,Most email scams begin with messages from an non-Villanova email (external) email system, once email tagging is enabled, these email messages will now receive an [EXTERNAL] tag in the subject of the email. Many safe and legitimate email messages come from external email systems and the [EXTERNAL] tag does not mean the message is a scam or malicious, only that recipients should take caution and read carefully.  For more information and FAQ’s, click HERE.  

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Faculty PC Refresh- May 20-June 13

UNIT and Colleges are collaborating for the full-time faculty phase, scheduled for post-graduation May 2019. The migration and distribution process for brand new computers will be located at a central command-center venue for each College. College IT coordinators have specific room locations. Click HERE for more information.  The College schedule is as follows:

  • College of Nursing:  May 20-May 21
  • Villanova School of Business:  May 22- May 28
  • College of Liberal Arts and Sciences:  May 29- June 5
  • College of Engineering:  June 6- June 11
  • Charles Widger School of Law:  June 12-June 13

 

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Classroom Technologies Upgrade

The Charles Widger School of Law Dean’s executive conference room received updated technology to conduct high level meetings. Upgrades included a 90” High Definition display, wired and wireless AV connections, a new control system with a digital touch panel, HD camera, and premium array microphone for enhanced Audio and Video Conferencing. Classroom Technologies housed all equipment in the credenza to maintain the aesthetics of the room.

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Captcha on WebForms

Beginning in May to ensure the safety and integrity of Villanova content and data submitted within Adobe Experience Manager.  A captcha will be present on all current and net-new Villanova web forms within Adobe Experience Manager. A captcha is a common method used to ensure that only an individual is completing the published form rather than a computer or bot. A captcha will require individuals completing a form submission to complete this extra step prior to submitting the form. Please see our AEM Online Training site for more information on using AEM.

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IT Security: Stop That Phish

Phishing is a type of attack that uses email/messaging service to fool you into taking an action you should not take, such as clicking on a malicious link, sharing your password, or opening an infected email attachment. Attackers can make messages look like they came from someone or something you know.   Fortunately, there are clues that a message is an attack. Here are the most common ones:

  • A tremendous sense of urgency that demands “immediate action” before something bad happens, like threatening to close an account or jail time.
  • Pressuring you to bypass or ignore your policies or procedures at work.
  • A strong sense of curiosity or something that is too good to be true.
  • A generic salutation like “Dear Customer.” 
  • Requesting highly sensitive information, credit card number or password
  • The message says it comes from an official organization, but has poor grammar or spelling or uses a personal email address like @gmail.com. 
  • You receive a message from someone you know, but the tone or wording just does not sound like him or her. If you are suspicious, call the sender to verify they sent it. It is easy for a cyber attacker to create a message that appears to be from a friend or coworker.

Common sense is your best defense. If an email or message seems odd, suspicious, or too good to be true, it may be a phishing attack.  For more information on Phishing Awareness, click HERE.  

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