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Mediasite Policy


Mediasite Lecture Capture System Policy


This document outlines the University’s policy regarding the Mediasite lecture capture system. The Mediasite lecture capture system consists of two parts the physical recorders (enhanced Microsoft Windows based computers) which reside in various locations on campus and the servers which encode, transcode and deliver the content which are virtualized and reside in the University’s data center. The function of the system is to take synchronized audio, video and VGA signals and record them for later delivery, via the internet, as supplemental material or as lectures for distance classes.


Mediasite Capable Rooms

Lecture capture is available in over 70 classrooms on campus. Mediasite records the room’s video, audio, and the computer output that is displayed on the room's projector. Recordings can then be accessed via Blackboard or shared with select students and colleagues.

To view a list of Mediasite-capable rooms on campus, please see Lecture Capture.


Recording Availability, Requests and Scheduling

Recordings are scheduled on a first come/first served basis depending on the availability of the Mediasite recorders and/or the availability of our staff. You can have your classes or events recorded for on-demand playback by submitting an online request form on the Request a Recording page.

Recordings are remotely scheduled, started, stopped, and uploaded to the server. Recordings can be done for an event, a single class, or an entire semester of a course.



UNIT provides support for the scheduling, recording and delivery of Mediasite content.


Data Purging and Record Retention

Mediasite data will be available and accessible to students and faculty for one year and a semester through Mediasite. Due to finite resources, the University has the right to restrict the amount of user space on Mediasite as necessary.

For more information on the sharing and protection of personal information, please see our Privacy Policy.


Account Creation and Access

Mediasite is authenticated through Villanova Single Sign-On (SSO). Those accounts are created based on the official name of the student, faculty, staff, or alumni as reflected in Human Resource, Payroll, and Registrar records.

Content can be accessed on the Mediasite server via a desktop or laptop computer, iPhone/Android devices, iPad/iPod (via an app), or other mobile devices. This content can be either open and publicly available or secured via authentication based on Villanova SSO.


Ownership of Mediasite Content

The University owns the Mediasite system. Subject to underlying copyright and other intellectual property rights under applicable laws and University policies, the University also owns data transmitted or stored using Mediasite.


Privacy and Right of University Access

While the University will make every attempt to keep Mediasite usage secure, privacy is not guaranteed. Under certain circumstances, it may be necessary for the IT staff or other appropriate University officials to access secure content on the University Mediasite system; these circumstances may include, but are not limited to, maintaining the system, investigating security or abuse incidents, or investigating violations of this or other University policies.


Data Backup

The University’s Mediasite system is backed up on a regular basis as a way of recovering from a systemic loss impacting the entire Mediasite system. While in some cases it may be possible to recover from the accidental deletion of a specific file, this is generally not feasible, and therefore each user is responsible for requesting backups of recordings as appropriate. 


User Responsibility

UNIT maintains the University’s Mediasite system; faculty, staff, and students are expected to manage their accounts appropriately. Sharing of passwords is strictly prohibited. Each individual is responsible for his/her account, including the safeguarding of access to the account, ensuring that content placed on Mediasite by them or on their behalf complies with the University’s copyright policy and applicable copyright law,. All activity originating from an account is deemed to be authored by the account holder, and it is the responsibility of that holder to ensure compliance with these guidelines.


Temporary User

Faculty, staff, or departments can request temporary Mediasite access privileges for users outside of the University. Full time Faculty or Staff requesting these types of accounts will be required to submit user information, rationale for account, expiration date, & sponsor information.

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