Special Services and Reply Mail

Special Services

Accountable Mail includes all Certified, Registered, Insured and Overnight Courier mail. Do not place critical mail for these categories in the campus mail.

Certified Mail

Provides you with a mailing receipt and a record of delivery is maintained at the recipient's post office for two years. A return receipt provides you with proof of delivery and can be obtained for an additional fee. Certified mail service is available only for First Class Mail. No insurance coverage is provided. A numbered label and completed receipt must be affixed. These labels can be obtained from postal services.

Return Receipts

A return receipt is your proof of delivery. It is available for insured mail, certified, registered and domestic Express mail shipments. The return receipt identifies the article number, who signed for it and the date it was delivered. It is not necessary to utilize a return receipt on all certified or registered mailings. Be certain to identify your department name on any return receipts so we can route them back to you.

Delivery Confirmation

Delivery Confirmation provides two exceptional services:  proof of when your article was mailed and 24-hour internet or telephone access to the delivery time, date, and zip code.  Delivery Confirmation can only be used with Priority Mail and Standard Mail (B) services.

This reference chart shows which special postal services are compatible with various classes of mail.

Special Service Classes To Which Applicable Evidence Of Mailing Proof Of Delivery Additional Security Against Loss Insurance Against Loss Travels Enroute With Other Mail
Certified First
Optional X     X
Standard (B)
X Internet
  Optional X

*** Express mail containing merchandise is insured at no cost up to $500.00.

A. Return receipt at time of mailing:

(To whom delivered, date, and addressee's address if different).

Return Receipt Optional Service Available With Certified, Registered, Insured (Over $50.00 Value) C.O.D. And Express Mail

B. Return receipt for merchandise:

(To Whom delivered, date and addressee's address if different).

C. Return receipt after mailing:

(Up to two years after mailing)

D. Restricted delivery:

(Will be delivered only to addressee or persons authorized in writing to receive mail.)

Express Mail

Express Mail is an extremely reliable and fast delivery service available from the US Postal Service. It reaches all major markets in the U S and 84 foreign countries. Express Mail provides shipment of letters, documents and other mailable items and carries document reconstruction insurance at no additional cost. You may mail up to 70 pounds. This can be delivered seven days a week at no extra charge.

Do not place critical mail for this service in the campus mail system. In order to make that day's mailing, mail for this service must be delivered to Mail Services by 3:00 P.M.

International Mail

Most items are mailable to foreign countries. However, there are certain restrictions. It is important that mailers contact Postal Services to determine the proper classification and documentation required.

If customs regulations are not followed and documentation is not exact, the item will be impounded by customs until the addressee makes arrangements for clearance and the payment of whatever duties required for the release of the item. Custom rules apply the same whether mail is sent by USPS or other couriers.

Custom forms are to be filled out and signed by the individual or department responsible for the mail.

For letter size items, use the special Tyvek Red/Blue border envelopes. They will enhance service and help the Mail Center separate them from Domestic mail.

The last line of any foreign address should be the country name spelled out in capital letters, in English.

Reply Mail

BRM (Business Reply Mail) service enables mailers to receive First Class mail by paying postage only on the mail which is returned. We guarantee payment of the appropriate First Class postage plus a handling charge per piece. All business reply postage and handling charges are billed back to the using departments. Contact the Bulk Mail Unit at (610)519-4022 for information on BRM.