Next, the student and professor should meet and discuss how to implement these accommodations. This should establish how and when the student will communicate with the professor when they miss class or are unable to submit an assignment due to a flare-up of their disability or condition. Below are some guiding questions for this discussion.
Accommodation Details Discussion Guide
It may be helpful for the professor and student to think through the following questions to ensure that they have a shared understanding of the expectations for how to implement this accommodation.
When the student’s disability affects attendance:
- How and when should the student inform the professor that an absence is related to the student’s disability or condition (i.e., via email, in person at the next class, within 24 hours of the absence, before the next class meets)?
- How many additional absences or lateness are reasonable to ensure that the fundamental nature of the class is not compromised?
- How will the student complete and turn in any missed assignments and/or exams due to a disability-related absence?
- Would a withdrawal or grade of incomplete be appropriate if absences become unexpectedly excessive?
Please note: An accommodation in attendance may not be reasonable if regular attendance is essential to the course and/or curriculum or the number of accommodated absences becomes excessive. Students who receive an attendance accommodation are responsible for all course work and do not have blanket permission to miss class.
When the student’s disability affects timely submission of assignments:
- How and when will the student notify the professor that the student will need a specific extension (i.e., by email, phone, in person; before the assignment is due, right after the student misses the deadline)?
- How much extra time does the student need to complete the assignment? This timeframe may be dependent on the type of assignment (i.e., essay, problem set).
Please note: Extensions on assignments apply to assignment deadlines within one specific semester. The extensions cannot be applied beyond the end of the current semester, unless agreed upon with the professor.
It may be helpful for the professor and student to write up a plan about the agreed upon expectations for how these accommodations will be implemented. This may need to be a flexible agreement that is adjusted throughout the semester.