Skip to main content

Sign-up for Fleet Vehicle Usage

Campus Fleet Vehicles for Fall Semester

  • Fleet Vehicles will be very limited due to COVID-19 as we need additional time to clean vehicles between usage. 
  • Masks must be worn by driver and passengers.
  • All vehicles will be filled at half capacity for social distancing.
    • University car – no more than 2 people.
    • University minivan – no more than 3 people.
    • University 10 passenger van – no more than 5 people.
    • University 12 passenger van – no more than 5 people.
  • Please keep windows open for ventilation while driving. 
  • Only 1 person permitted in the kiosk area.
  • Due to limited vehicles all requests must be submitted for approval.  At this time, the requests for class work / research made by faculty and staff will be the priority. All other requests will be pending approval until the beginning of September. Please keep in mind that due to half capacity vehicles will be limited for approval.
All the above is subject to change due to CDC guidelines. We also have measures in place to immediately isolate and quarantine any vehicle if needed.  Questions can be sent to fleetservices@villanova.edu
 

Clean vehicles have always been important to us, but at this moment in time, we know vehicle cleanliness is even more critical.

Each of our vehicles is thoroughly cleaned between every usage. This includes general wipe down, and sanitizing with a disinfectant that meets leading health authority requirements, with particular attention to more than 20-plus high-touch points including:

  • Key / key fob
  • Steering wheel
  • Steering column
  • Seat belts
  • Center console
  • Door interiors
  • Door pockets
  • Interior door handles
  • Exterior door handles
  • Seat pockets / seat surfaces
  • Areas between seats & consoles
  • Areas between seats & doorjambs
  • Cupholders / compartments
  • Instrument panel
  • Accessory panel / touchscreen
  • Rearview mirror / side mirrors
  • Visors / visor mirrors
  • Dashboard / vents
  • Gear stick / gear shift
  • Trunk release
  • Among any other high-touch areas

We also have measures in place to immediately isolate and quarantine any vehicle if needed.

Emergencies, Accidents, Breakdowns:  Call Public Safety 610-519-4444                      

 

Steps to become a Student or Employee University Approved Driver

In order to drive a University vehicle, all Students and Employees must complete the steps below before arriving for a scheduled reservation.

1. Go to the Driving University Vehicles page on the Insurance & Risk Management website:

  • Click +Instructions for Applying to Become a University Approved Driver
  • Complete the Motor Vehicle Record Consent Form and submit to the Insurance & Risk Management Department
  • Students: Complete the online Driver Safety Training Course (employees do not need to complete this step). Log into Blackboard and under Organization Catalog choose Available for Self Enrollment. Search 'Driver Safety Training' and Enroll to have the course added to your My Organizations. You must print the Transcript that displays your Results and send a copy to the Insurance & Risk Management Department.

2. Go to Agile Fleet and create your user profile. Once Insurance & Risk Management has received the above documents and approved them, your Agile Fleet Account will be approved and you will be allowed to drive a University vehicle.

3. Review the Vehicle Fleet Policy and see Q&A below. When you take out a University Fleet Vehicle, you accept and agree to the Vehicle Fleet Policy.  

4. You must bring your License and Confirmation Number with you for Pick-Ups. Pick-Up utilizes the Kiosk which is located on the top floor of the S-4 North Campus Garage near the elevator.

Insurance & Risk Management Department is located at the

Villanova Center 789 Lancaster Ave Suite #200 Villanova, PA 19085

insurance@villanova.edu  Phone # 610-519-8862  Fax # 610-519-6809

 

Making Vehicle Reservations

Students cannot make vehicle reservations. The Parking and Transportation Office will not create a reservation for a student. Students must have a responsible Faculty or Staff member submit a reservation for approval by the Parking and Transportation Office. Due to Covid-19, additional forms and approval will be necessary. If you have questions as to who should submit the reservation, please contact a department head or the Fleet Customer Service Specialist for suggestions.

Faculty and Staff need to create an Agile Fleet account, and then contact the Fleet Customer Service Specialist to have your account set as a requestor. You do not have to be a University Approved Driver in order to be a requestor. As a requestor, you must contact the Insurance & Risk Manage department about Policies, Waivers, and Compliance. Due to Covid-19, additional forms and approval will be necessary.

Departments will be billed for the following: Reservation Fee, Usage, No-Show Cancelation Fee, Non-University Vehicle Rentals. Please contact the Fleet Customer Service Specialist for detailed cost information.

All vehicle reservations must be submitted a minimum of 2 weeks prior to the trip date through Agile Fleet. Any reservation changes must be submitted through Agile Fleet.

Any trip of 200 miles or more, must complete the Fleet Itinerary Form 1 month in advance which requires prior approval from the Director of Parking and Transportation. All drivers must be University Approved Drivers before an itinerary will be considered for approval. Complete the Vehicle Fleet Itinerary Form and submit it to the Parking and Transportation Office 1 month prior to the trip date.

Vehicle Fleet Policy
Fleet Itineray Form

For further information, contact the Parking Office for the Fleet Customer Service Specialist at 610-519-7038.

Emergencies, Accidents, Breakdowns:  Call Public Safety 610-519-4444 For non-emergency information, please first check the glove compartment for insurance, registration, and gassing up.

  • My license has been renewed, do I need to update it with Villanova? Yes, please resubmit the Motor Vehicle Record Consent Form to Insurance & Risk Management and update your Agile Fleet account.
  • I drove for Day of Service, can I continue to be a University Driver? Yes, but contact Insurance & Risk Management to notify them of the group you plan to drive for, so they can have your approval set in the system correctly.
  • What size vehicles are available? 5 Passenger cars; 7 & 8 Passenger Mini-Vans; 11 Passenger Vans with cargo space, 10 & 12 Passenger Vans (Hitches available on certain models, so please call for special arrangements)
  • Do the vehicles have E-ZPasses? All vehicles have E-ZPass. Please proceed through the E-ZPass Lane at the posted Speed Limit. An E-ZPass unit will be provided for Third-Party Rentals. Please let the Fleet Customer Service Specialist know one is needed in this circumstance.
  • Who should submit a vehicle reservation on Agile Fleet? Faculty or Staff members can make reservations. Requestors must follow Insurance & Risk Management Policies, Waivers, and Compliance. If you need help finding out who your requestor is, please contact a department head or the Fleet Customer Service Specialist.
  • Where do I pick-up the vehicle? The Pick up Kiosk is located on the top floor of the S-4 North Campus Garage near the elevator. You must have an active Agile Fleet account and confirmation number to use the Kiosk. Please come to Garey Hall with your license and confirmation number. If you encounter any issues using the Kiosk, please call Parking and Transportation window or after hours-Public Safety Dispatch. The vehicles are located on the top of the S-4 North Campus Garage.
  • I'm in an accident. What should I do? Follow all applical laws and safety procedures. If the vehicle is operable, move the vehicle to a safe location. You and all passengers should get to safety even if the vehicle cannot. Call local police and emergency services first. Call Public Safety second. Follow all instructions from police, emergency personel, and Public Safety.
  • There's damage to the vehicle. What should I do? If there's damage when you pick up the vehicle notate it on the travel sheet. If damage occures while the vehicle is issued to you, you must file a damage report with Public Safety.
  • What should I do if there is inclement weather? The Dirctor of Parking and Transportation will cancel reservations (without charge) if the weather is deemed unsafe for driving. If you are already on the road and the weather is effecting drivability, get to the next safe location and stop driving. Call Public Safety. If you are contacted by the Director to stop driving, you are required to stop and not resume until the Director deems it safe for you to continue your trip.

Additional Information

For additional information, please feel free to contact the Parking Office at 610-519-6989 during normal business hours (Monday-Friday 8am-4pm); or email Customer Service anytime.

For questions, comments, or concerns regarding the Shuttles or Nova Van On Demand, please email shuttles@villanova.edu

We are located in Garey Hall at the corner of County Line Road and Spring Mill Rd.

Parking Permits may be purchased in July of each year!