1. The Alcohol Policy has been established in an effort to balance the interests of students and those of the Law School community and to encourage responsible decisions about alcohol. Therefore, Law School funds, including the Student Activity Fee Fund administered by the Student Bar Association (SBA), shall not be used to purchase alcohol to be served at any Law School event that includes student participation, any SBA event or any student organization event, except for the “Authorized Events” (listed below under Part II) or as the Dean or the Dean’s designee shall authorize.
2. Alcohol (beer and wine only) may be served at “Authorized Events” (listed below under Part II), only if no less than thirty days prior to the event, the sponsoring group submits to the Director of Student Affairs a written request for approval that includes an Alcohol Plan specifically addressing all of the issues listed in Paragraphs 3 and 12 below, and that request is approved.
3. The SBA and other student organizations, including the Villanova Law Review, the Villanova Environmental Law Journal, the Villanova Sports & Entertainment Law Journal, and the Moot Court Board, may organize off-campus events at which alcohol may be served to students, but no Law School funds, including Student Activity Fee Funds, may be used to purchase alcohol or to subsidize the cost of alcoholic drinks, including, without limitation, the use of such funds to pay cover charges at bars or arrange for discounted drink prices.
4. In addition, such events must be approved by the Dean or the Dean’s designee and shall be subject to the requirements listed in Paragraph 12 below and the following requirements:
a) No less than 30 days prior to the event, the sponsoring group must submit to the Director of Student Affairs a written request for approval that includes an Alcohol Event Approval Form specifically addressing all of the issues in Paragraph 11 below.
b) A fully executed and completed Insurance and Indemnification Statements for Caterers:
c) A fully executed and completed Vendor Checklist. The vendor checklist requires a certificate of insurance and a copy of the liquor license.
The fully executed and completed Insurance and Indemnification Statement, Vendor Checklist, Certificate of Insurance, and copy of the Liquor License in form and substance satisfactory to the University Office of Insuarnce and Risk Management, must be delivered to the Director of Student Affairs, Nancy Whalen no less than 2 weeks prior to the date of the event; many times certificates of insurance need to be revised to evidence our insurance requirements. Because the venue will need time to review and complete, student groups are reminded to allow enough time in their planning to meet the deadlines required for approval.
5. The SBA and other student organizations, including the Villanova Law Review, the Villanova Environmental Law Journal, the Moorad Sports Law Journal, and the Moot Court Board, sponsoring events (on-campus or off-campus) involving alcohol must meet with the Director of Student Affairs well in advance of finalizing the event. Failure to timely request approval for any event may result in rejection of the request. Any questions regarding these requirements should be raised with the Director of Student Affairs.
6. The SBA and other student organizations, including the Villanova Law Review, the Villanova Environmental Law Journal, the Villanova Sports & Entertainment Law Journal, and the Moot Court Board, shall not advertise any event before receiving approval as an “Authorized Event.”
7. Student organizations, other than the SBA, may sponsor or co-sponsor no more than two events with alcohol per semester, including on-campus or off campus.
8. Law School funds shall not be used to purchase alcohol or reimburse students for the purchase of alcohol in connection with law school-funded student travel.
9. Organizations sponsoring events on-campus (in the law school building or grounds) must work with the Director of Events to ensure that the manner in which alcohol is served and liability issues are properly addressed by the vendor. The selection of vendor to serve the alcohol at student organization events in the law school building must be approved by and is at the discretion of the Director of Events, and must be either University Catering or a vendor approved by the University.
10. No alcohol may be served or consumed outside of the approved venue in the law school building, including, without limitation, in any classroom.
11. No alcohol may be auctioned or raffled. No alcohol may be served at any event on campus where attendees are charged for attendance or where monetary donations are sought (regardless if the beneficiary of the donations are Villanova or a third party), unless 90 days prior to the event, the sponsoring group has submitted a written request for approval that includes an Alcohol Plan and, if applicable, a request for an Alcohol Catering Permit from University Catering, and the event request is approved by the Dean or the Dean’s designee and, if applicable, the Alcohol Catering Permit is approved/obtained by the University.
12. The Alcohol Plan must specify:
• a description of the promotion and advertising of the event;
• the amount and type of alcohol to be served (beer and wine only);
• a description of the manner in which alcohol is being served, and a commitment that the group understands that alcohol may only be served by professional, licensed servers who can properly address the liability issues involved, and designation of who the professional servers are;
• a plan for monitoring alcohol consumption at the event, including preventing under-age attendees from drinking;
• a detailed plan for providing designated drivers, taxi cabs, and other manners designed to encourage all guest to travel safely;
• a designation by name and role within the organization of at least two who are designated as responsible persons from the sponsoring student organization who will be present throughout the event;
• a provision for non-alcoholic drinks at the event;
• a provision for food to be served throughout the event;
• a specific start and stop time of the event, and specific start and stop time for serving of alcohol; and
• an explanation of the source of funding for the event.
II. Schedule of Authorized Events
The following list of student organization events have been presumptively approved and may serve alcohol provided that the requirements of Part I are satisfied:
1. Barristers Ball;
2. Public Interest Auction;
3. Two SBA events per semester (not the activities fair); and
In addition, from time to time and under compelling circumstances, additional student organization events involving alcohol in the law school building may be approved as an “Authorized Event” by the Dean or the Dean’s designees, provided that, among other things: (1) the event complies with Part I; (2) if the requesting group is a student organization funded by the SBA and it seeks funds from the SBA for the event, it has submitted the proposed event to the Director of Student Affairs at least two weeks in advance; and (3) other than in the case of the SBA, the event has also been approved by the Faculty Advisor of the requesting student organization.
Approval as an “Authorized Event” is only for the specified event and on the specified date, and is not to be considered as annually approved or an addition to the Schedule of Authorized Events for subsequent years.