Tuition Remission for Full-Time Faculty and Staff
Tuition Remission for Full-Time Faculty & Staff Members
For the staff member’s own attendance at Villanova University, tuition remission will be provided at the start of the semester or term following the completion of six (6) months of service. Staff members are limited to taking no more than six (6) graduate, or nine (9) undergraduate credits in a semester. Classes must be taken outside of normal working hours unless both the department head and the Associate Vice President of Human Resources approve an exception.
Tuition remission is available only for courses taken on the University's campus (or Villanova University sponsored distance learning courses taken for credit) and for which tuition charges are billed by the Bursar. Non-credit Continuing Studies courses, study abroad, and other credit work at locations away from the main campus are not covered by the tuition remission program.
Employees are responsible for paying the general fee, as well as any other fees associated with specific courses.
Tuition Remission for Spouses and Children of Full-Time Faculty & Staff Members
An employee’s spouse and biological, legally adopted or step children must be claimed as tax dependents in order to be eligible for tuition remission. The HR department reserves the right to ask for redacted copies of tax forms to confirm eligibility. All students must meet normal admission requirements and filing deadlines. Tuition remission is available only for courses taken on the University's campus and for which tuition charges are billed by the Bursar. Non-credit Continuing Studies courses, study abroad, and other credit work at locations away from the main campus are not covered by the tuition remission program. Charges for the application fee, the general fee, the health and wellness fee, room & board, as well as other fees and costs associated with being a student at the University are not covered by the tuition remission program.
For spouses and dependent children of employees who were employed by Villanova prior to August 30, 1999: Effective with the beginning of the next semester or summer session following the completion of three years of service, eligible spouses and dependent children are provided full tuition remission for courses taken at Villanova.
For spouses and dependent children of employees who were employed by Villanova on or after August 30, 1999: Effective with the beginning of the next semester or summer session following the completion of three years of service, eligible spouses and dependent children are provided tuition remission for courses taken at Villanova, subject to a co-payment. For information on remission rates, you can download the information from the Bursar website.
Other Eligibility Requirements
Tuition remission will not be extended beyond the fall semester of the calendar year in which a dependent child reaches age 23.
For spouses and dependent children, the maximum tuition remission benefit is 175 attempted undergraduate credits, or the attainment of the baccalaureate degree, whichever comes first. The 175 credit maximum includes any failed courses, withdrawals beyond the drop and add period, or other courses not counted toward the awarding of the degree.
For spouses and dependent children, no tuition remission will be extended for Graduate or Law School programs.
A child may receive tuition remission for part-time study, but in order to qualify for tuition remission as a part time student, the employee's child must still be claimed as an exemption on the parent's federal income tax return. In order to claim an exemption for a child who is age 19 or older, the child must not earn on his or her own more than the amount of that year's federal tax exemption amount. If a child is enrolled as a full time student, the earnings limitation does not apply. Thus a student who is taking classes only part-time must restrict his or her own earnings to the stated exemption amount.
Currently, tuition benefits for undergraduate programs for the employee, spouse, and eligible dependents are non-taxable. Tuition benefits for employees for graduate courses (up to a maximum value of $5,250 per year) are currently tax-free as well.
University retirees, their spouses and eligible dependent children as of the date of retirement continue to be eligible for tuition remission benefits upon the employee’s retirement from the University. In order to be an eligible retiree, you must have obtained age 55 with at least 10 years of service prior to retirement.
For any employee who has completed ten or more years of continuous service, and becomes disabled and is approved for coverage under the University’s long term disability program, the employee, the spouse and eligible dependent children will continue to be eligible for tuition remission.
In the case of the death of an employee who has completed ten years of continuous service, the surviving spouse who has not remarried and the dependent children will continue to be eligible for the tuition remission benefit on the same basis as if the employee were alive. In the case of the death of both the employee and spouse, the children will continue to be eligible for tuition remission.
Study abroad programs are excluded from tuition remission. However, student is responsible for the cost of the program, travel and all school fees. Contact Office of International Studies for further details.
If you move from a part time to a full time position, HR will calculate an adjusted date of hire that will be used for tuition, retirement eligibility and vacation entitlement. If you previously worked for Villanova and were rehired, previous service may be applied to retirement plan eligibility.
Courses that are excluded under the Tuition Remission Program
- Summer Business Institute
- Executive MBA
- All Continuing Study Courses
- Any courses offered that are not for credit
- On-line graduate courses offered through University Alliance/Bisk
- Any and all Study Abroad Courses