Insurance Requirements for Speakers

Entertainment Speakers are required to carry the below insurance, which is dependent on the fee being charged and number of attendees, and provide evidence via a certificate of insurance. It is important to upload the completed, appropriate Speaker Agreement when submitting your application in PaymentWorks to avoid delay in processing.

Please note that Entertainment Speakers providing services at a third party venue may also need to meet additional insurance requirements as required by the venue.

Insurance Requirements- Entertainment Speaker being paid less than $3,000 and attendance is less than 250

  • Automobile Liability: $1,000,000 each accident. Only required if Entertainment Speaker will be driving on Villanova’s premises. If Entertainment Speaker does not carry a business automobile liability insurance policy, the declarations page(s) of the personal automobile insurance policy showing policy dates and limits covering the automobile(s) that will be on Villanova’s premises should be submitted.

  •  Workers Compensation: Statutory*

  • Employers Liability: $100,000/ $500,000/ $100,000*

*If Entertainment Speaker is a sole proprietor or otherwise not required by law to carry workers compensation/ employers liability, these requirements are waived as long as Entertainment Speaker attests in writing that those providing services to Villanova carry health insurance.

Insurance Requirements- Entertainment Speaker being paid $3,000 or more and/ or attendance is 250 or greater

  • Villanova University listed as the certificate holder (Villanova University, Attn: Insurance and Risk Management, 800 Lancaster Avenue,  Villanova, PA 19085)

  • Villanova University named as additional insured

  • General Liability: $1,000,000 each occurrence

  • Automobile Liability: $1,000,000 each accident. Only required if Entertainment Speaker will be driving on Villanova’s premises. If Entertainment Speaker does not carry a business automobile liability insurance policy, the declarations page(s) of the personal automobile insurance policy showing policy dates and limits covering the automobile(s) that will be on Villanova’s premises should be submitted.

  •  Workers Compensation: Statutory*

  • Employers Liability: $100,000/ $500,000/ $100,000*

*If Entertainment Speaker is a sole proprietor or otherwise not required by law to carry workers compensation/ employers liability, these requirements are waived as long as Entertainment Speaker attests in writing that those providing services to Villanova carry health insurance.

 

If your maximum limits do not meet the above required limits, please provide a certificate evidencing your maximum limits and advise that these are your maximum limits. It is recognized that certain small vendors, contractors, or groups may not meet Villanova University’s standard insurance requirement limits. In those cases, a request for an exception may be made to the Insurance and Risk Management Department. However, no exceptions to the limits outlined above are permitted without the approval of the Insurance and Risk Management Department.

Note: The above insurance requirements apply to the Entertainment Speaker, as well as all subcontractors hired by the Entertainment Speaker to provide services and/or products to Villanova University.

Academic Speakers are required to carry the below insurance if the Academic Speaker is being paid $10,000 or more and provide evidence via a certificate of insurance.

Please note that Academic Speakers providing services at a third party venue may also need to meet additional insurance requirements as required by the venue.

Insurance Requirements- Academic Speaker being paid $10,000 or more

  • Villanova University listed as the certificate holder (Villanova University, Attn: Insurance and Risk Management, 800 Lancaster Avenue,  Villanova, PA 19085)

  • Villanova University named as additional insured

  • General Liability: $1,000,000 each occurrence

  • Automobile Liability: $1,000,000 each accident. Only required if Academic Speaker will be driving on Villanova’s premises. If Academic Speaker does not carry a business automobile liability insurance policy, the declarations page(s) of the personal automobile insurance policy showing policy dates and limits covering the automobile(s) that will be on Villanova’s premises should be submitted.

  •  Workers Compensation: Statutory*

  • Employers Liability: $100,000/ $500,000/ $100,000*

*If Academic Speaker is a sole proprietor or otherwise not required by law to carry workers compensation/ employers liability, these requirements are waived as long as Academic Speaker attests in writing that those providing services to Villanova carry health insurance.

If your maximum limits do not meet the above required limits, please provide a certificate evidencing your maximum limits and advise that these are your maximum limits. It is recognized that certain small vendors, contractors, or groups may not meet Villanova University’s standard insurance requirement limits. In those cases, a request for an exception may be made to the Insurance and Risk Management Department. However, no exceptions to the limits outlined above are permitted without the approval of the Insurance and Risk Management Department.

Note: The above insurance requirements apply to the Academic Speaker, as well as all subcontractors hired by the Academic Speaker to provide services and/or products to Villanova University.