In order to be on the Villanova University Payroll, ALL NEW graduate assistants must complete the following forms and present them in person to the Graduate Studies Office no later than Friday, August 31, 2018. Please Note, all documents must be completed and must be submitted together. We will not accept partially completed documents.
You may click and complete the forms found below, print them and bring them with your ID(s) to the office during one of the times listed on the right side of this page.
1. Graduate Assistant Information Form
PLEASE USE YOUR PERMANENT ADDRESS. International students must use a United States address. Please use August 27, 2018 as date of employment.
2. W-4 Form
PLEASE USE YOUR PERMANENT ADDRESS. International students must use a United States address. The instructions on the front of the form should be carefully reviewed before completing the W-4. Please note: EITHER fill in Box 5 OR fill in Box 7.
3. Employment Eligibility Verification (I-9) (required by law) - Works best in Internet Explorer. We also have paper copies available in our office or can email you a copy if you contact us.
Please refer to the Lists of Acceptable Documents included as part of the I-9 form (found on page 9). All documents must be unexpired. You must present one selection from List A or a combination of one selection from list B and one selection from List C as acceptable documents. A member of the Graduate Studies Staff will verify your identification and make a copy of it for payroll purposes.
5. **Direct Deposit Request Form
Please attach a voided check to the form.
If you were previously on the Villanova University Payroll, you must submit the following forms to the Graduate Studies Office by August 31, 2018:
***If you are a returning student but this is your first time receiving a Graduate Assistantship, please complete all of the required forms under the "Newly Enrolled Students" section above.
International students must bring their passport, copy of completed I-94 form** and I-20 along with the above-mentioned documentation. **Please note: Do not attempt to complete the I-94 form until 48 hours after your arrival in the United States.
Instructions for Form 8233 (For International Graduate Students):
All new international graduate assistants must call Payroll at 610-519-4262 and inquire about filling out Form 8233 for a tax break.
If you are in need of filling out Form 8233 in the Payroll Office, you must present the following documents to the Payroll Specialist:
4. Social Security Card (if available)
5. Copy of completed I-94 form
The Payroll Office is located in the Villanova Center, 789 Lancaster Ave, #200.
In order to receive your first check, all the above documents must be presented in person to the Graduate Studies Office (St. Mary's Hall, Suite 109) by no later than August 31, 2018 for Fall and Spring Semesters or Fall only, or by no later than January 15, 2019 for Spring only.
New Enrolled Students: Students are welcome to submit their Graduate Assistantship Paperwork during office hours Monday through Friday 9 a.m. - 5 p.m. (Please note: Our office will close at 12 p.m. on the following Fridays- July 27th, August 3rd, August 10th)
All paperwork is due by Friday, August 31, 2018 @ 5:00 p.m.
Graduate Studies Office is located in St. Mary's Hall, Suite 109.
Failure to report in person to complete your paperwork (including I-9) during one of the above times will result in your assistantship offer being rescinded.
ALL NEW graduate assistants must complete the following forms: