Receiving the Contract/Award
When Villanova receives a grant or contract, the sponsor usually notifies the Lead Principal Investigator (PI) or Project Director, the Office of the Provost, the President’s office and/or the Office of Grants and Contracts. The notification may come via a phone call, email, or letter. Sometimes an award document requires negotiation and signature (signed by the President or Office of Grants and Contracts (OGC) Authorized Organizational Representative) before the award is in effect. The grant contract legally binds Villanova to the agreed upon terms.
If the award amount varies from the original request, the Lead PI must communicate the changes with the Chair of his/her Department, the CLAS Grant Development Office, and OGC. These entities should also be sent a copy of the award notice and, if possible, signed copies of the award letter, if they aren’t included in the initial communication. The Grants Specialist in OGC will upload the award letter to the original Cayuse SP record.