EVENTS, PROGRAMS AND MEETINGS
Events at Villanova during fall semester will be strictly limited in keeping with local, state, and federal guidelines. In some cases, they will be reimagined as virtual events to allow the entire community to participate.
Calendar and Event Policy
Since many meeting spaces will be used as classrooms, campus events will be significantly reduced to those essential for academic, athletic or student service purposes. Faculty, staff, and students should plan events and meetings as virtual gatherings to eliminate the need for in-person gatherings. All campus events, both virtual and in person, must be submitted to the University Calendar.
The Event Management Committee (EMC) will centrally review all requests for events and is entrusted with approving only those that can be held safely and without infringing on the need for academic space. Faculty and staff should submit all event requests for publication on the University Calendar via the Event Management website. Student leaders should refer to the policies communicated from the Office of Student Involvement.
The EMC will communicate safety guidelines with all event planners for both virtual and in-person gatherings.
New Student Orientation
Undergraduate New Student Orientation on campus will run from Thursday, Aug. 13, through Sunday afternoon, Aug. 16, 2020. The Orientation program will include both virtual and in-person components as we welcome our newest Villanovans to campus. The New Student Orientation website and VU101 emails will offer more information for all new students and their families in the coming weeks.
Homecoming Weekend, scheduled for Oct. 23-25, will be reinvented as a set of virtual experiences for alumni, including significant social media participation. Alumni award programs and some class and affinity reunion events may be postponed until a future date. Details about this year’s celebrations will be announced later this summer on the Villanova Alumni Association website.
Family Weekend will be reimagined and offer a variety of virtual opportunities for parents to engage with the University throughout the year. Discussions are currently underway and more information will be forthcoming from the Office of Student Involvement.
St. Thomas of Villanova Day of Service
The St. Thomas of Villanova Day of Service will be celebrating its 15th year in September 2020. The Day of Service will look different than the past 15 years, but we are committed to continuing our service to our local community. Conversations with our service partners will be guiding our work to create a Day of Service that will address the needs of others during this unprecedented time.
SPECIAL OLYMPICS FALL FESTIVAL
The 2020 Pennsylvania Special Olympics Fall Festival will be offered virtually from November 6 -8, 2020. With guidance from Special Olympics PA and Villanova University, the student Special Olympics Committee is hard at work planning a spectacular virtual event for athletes to participate in and enjoy statewide. Please visit https://www.novaspo.org/ for the latest updates.
Campus Ministry is creating a plan to increase the number of Campus Masses on Saturday and Sunday evenings to accommodate participants. The Mass schedule, along with additional resources, will be located on the Campus Ministry website.
Meetings and Programs
EVENT AND MEETING SPACE
Due to physical distancing guidelines, capacity for meetings spaces has been reduced. Faculty, staff, and students are strongly encouraged to be creative with event and meeting plans and when possible, plan virtual gatherings.
Once classrooms are confirmed for the Fall 2020 semester, information will be communicated regarding space for non-instructional use. The Event Management Committee will create guidelines for reserving meeting space and follow up with the event planner regarding safety guidelines. Room configurations and sanitation protocols will be communicated prior to space use.
To create additional meeting space on campus, open-air tents will be erected throughout campus to accommodate student needs. The locations of the tents will be listed soon on the Event Management website.
Students will be provided with a portable chair to facilitate physically distant outdoor gatherings, when feasible.
ADMISSIONS AND TOURS
The Office of Undergraduate Admission is currently working on a plan to resume campus tours and admission presentations in some format for the Fall 2020. In the coming weeks, more information will be communicated here and on the Undergraduate Admission website.
STUDENT ORGANIZATIONS AND ACTIVITIES
Villanova University will work to foster vibrant community with creative events and programs through active student organizations.
Student organizations will recreate events and meetings guided by creative distancing and virtual options. Student leaders will be trained before the fall regarding how hold safe events and meetings. The Office of Student Involvement will be communicating with student organization leaders to guide them with clear and standard practices to manage their events and meetings.
STUDENT INVOLVEMENT DAYS
Starting on Wednesday, Sept. 2, 2020, the Office of Student Involvement will host virtual Student Involvement Days where students will have the opportunity to meet fellow students, student organization leaders, and Student Life staff. During the beginning of the Fall 2020 semester, students will have the opportunity to sign up for coordinated days for each of the following student organization categories: academic groups, club sports and intramurals, fraternities and sororities, leadership programs, multicultural student organizations, music activities, religious and spiritual groups, student activities and interests, and student media groups. Visit the Getting Involved website for more information, as well as opportunities to explore student organizations and programs of interest.
SERVICE AND VOLUNTEER OPPORTUNITIES
Villanova is committed to all of our community partners, and we are currently working with them to find creative and safe ways to continue working with each one. In order to protect the local community, our domestic and internal partners, and the campus community, we will prioritize mutual benefit and safety following the Pennsylvania State and Campus guidelines.