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Student Organization Events and Room Reservations

NOTE: This form is ONLY for student organizations at Villanova Law School

Recognized student Organizations may reserve rooms for meetings, events and for conducting business related to their mission as a law school student organization.

If you are planning a more substantial event and need any catering or moving of furniture, event requests should be placed via this form at least 3 weeks prior to the planned event
If your organization just needs to reserve a room, and does not need food or facilities assistance, room requests should be placed via this form at least 3 business days prior to the planned event

Please consult the Student Organizations Manual for details on our policies regarding events

Law School Affiliation: *

I affirm that I represent an organization affiliated with the LAW SCHOOL

What Type of Event is This? *

Student Organization Event - Gathering that requires some assistance from another department (e.g. tables/trash cans, UNIT support or recording, catering, etc.) Student Organization Meeting (i.e. you just need a room reservation: no food or outside speakers)

If your event is part of a class: Additional classes, make-up classes, or changes to existing class schedules can be made by contacting the Office of Academic Affairs.

General Event Information

Event Name *

Will There Be Anyone Speaking at this Event? *

Yes No

If yes, are any of the speakers Villanova Law alumni?

Yes No

If yes, will you need to provide gifts for any of your speakers?

Yes No

If yes, please provide names and Affiliations of Speakers

Are you planning to fundraise for this event? *

Yes No

If Yes, Will You Need Any Audio/Visual or Computer Setup for your event?

Yes No

If yes, how are you planning to fundraise for the event?

If yes, who would you solicit for fundraising?

Will you need catered food for this event? *

Yes No

If Yes, Will You Need Setup of Tables, Chairs, Trash Cans, or Other Furniture for Your Event?

Yes No

If Yes, Will You Need Any Audio/Visual or Computer Setup for your event?

Yes No

Are you interested in this event qualifying as a "Professional Engagement Activity" for Professional Development? If yes, please contact Julia Moscato Besselman.

Yes No

NOTE: Checking 'yes' does not constitute qualification as a Professional Engagement Activity.

Contact Information

Name of Student Organization Sponsoring this Event: *

Contact Name *

Contact Phone Number *

Contact Email *

Event Information

NOTE: No events will be scheduled that conflict with a Law School sponsored annual event such as Admitted Students Open House, Reunion, Red Mass or Named Lectures. Also, only one conference / symposium will be scheduled on any given day.

Date of Event *

Date of Request *

Room Preference - First Choice: *

You will be sent a confirmation email once a room has been found for your event

Room Preference - Second Choice:

Room Preference - Third Choice:

Event Start Time *

NOTE: Please include sufficient lead time to set up for your event

Event End Time *

NOTE: Please include sufficient time to break down your event

Anticipated Number of Attendees *

Catering Services

If you need catering for your event, you must fill out this form and ALSO contact events@law.villanova.edu to arrange it.

Food that is not considered "catered" food is allowed if it is picked up by the student group (i.e. cookies, sandwiches, donuts, bagels, coffee, pizza, etc.)

Total Food Budget for Event

Catering Options

Breakfast Lunch Dinner Reception Refreshments

Villanova University Catering is the preferred caterer for the law school. All requests for catering must go through the events office—events@law.villanova.edu. Please see Student Organization manual for more information.

If Alcohol Will Be Served At This Event, An Alcohol Approval Form Must Be Submitted and Approved

Has the Alcohol Form Been Submitted?

Yes No

Facilities / Room Set-Up

Students are not permitted to move furniture for event set-up themselves.

If you need any furniture set up (tables, chairs, trash cans, etc.), you MUST fill out this form AND contact Joe Mariani at mariani@law.villanova.edu to discuss your facilities needs, and go over specific setup concerns related to your event.

NOTE: Your organization may be charged fees for furniture break down and setup or custodial services.

Joe Mariani will also be the contact person for any public safety needs at your event. For more details, check the Student Organizations Manual.

Facilities/Room Set-up Policy Confirmation *

I confirm that I have read and will comply with the Facilities/Room Set-up policy

Audio/Visual Media

If you have any audio/visual needs for your event, you MUST fill out this form AND contact Brian Sirak from UNIT to discuss your event needs and address any specific A/V concerns you have.

Check any of the following A/V equipment you will need for this event:

Podium (with Microphone) Laptop Wireless Lapel Microphone Microphone with Stand *Display on Worby Video Wall in Commons Screen Projector Conference Phone TV / DVD Player

* Use of the Worby Wall requires the approval of the Law School Administration. Student Groups requesting use of the Video Wall must submit a request for approval in writing to Assistant Dean Bo Connell at least three (3) weeks prior to the proposed usage date. Requests should include date(s) and length of time groups want the presentation displayed. Please note that, with limited exceptions, presentations cannot be shown for more than 2 weeks and other events in the Commons may displace the presentation from being displayed during the requested time. See Student Organization for complete policy.

Villanova University Charles Widger
School of Law
299 North Spring Mill Road
Villanova, PA 19085
(610) 519-7000

Villanova University Charles Widger School of Law is approved by the Council of the Section of Legal Education and Admissions to the Bar of the American Bar Association:

American Bar Association
Office of the Managing Director
321 North Clark Street, Chicago, IL 60654
(312) 988-6738

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