VU Summer Research Fellowship and Research Support Grants

Guidelines

1. Purpose

The Summer Research Fellowship (SRF) program is a competitive internal grant program that provides Villanova faculty with the opportunity to engage in early stage scholarly research in a new research area or in a significant new direction in an existing research area.  Fellowships of up to $10,000 for a one year period may be requested.  The overarching goals of the SRF program are to encourage and assist faculty members to achieve nationally and internationally recognized excellence in their scholarly field. The specific aims of the program are (i.) to enable faculty members to perform key early stage research that will assist in the development of proposals for research support from external funding sources and, (ii.) to assist in the building of intramural and extramural relationships and collaborations with other scholars and students.  The Summer Research Fellowship (SRF) program funds may be used for faculty summer salaries and non-faculty salary items.

The Research Support Grant (RSG) program provides small grants that may be used exclusively for non-salary expenses to support research.  The Research Support Grants can be requested simultaneously with the SRF grant application in order to augment the SRF funds or they can be requested separately as a standalone grant.  The maximum grant amount is $2,500 for a one year period.

2. Eligibility

2.1 Summer Research Fellowship (SRF):

Pre-award eligibility:

  • The SRF program is restricted to tenured or tenure track faculty members in the College of Liberal Arts and Sciences, Villanova School of Business, College of Engineering and the College of Nursing.
  • Recipients of a previous SRF grant are not eligible to receive a new grant for three years.  For example, if an SRF grant was received in the AY 2012-13 competition (for funding starting in the summer of 2013), the recipient is not eligible to apply for a new award until the AY 2015-16 competition (for an award that would start in summer 2016).

Post-award requirements:

After receiving an award, and in order to be eligible for future awards, the recipient will be required to demonstrate a significant outcome at the conclusion of the project such as:

  • Preparation and submission of a proposal for an external grant directly related to the research supported by the SRF
  • Presentation of a paper at a major national or international professional conference or symposium
  • Scholarly publication in a high impact peer-reviewed professional journal
  • Other significant and unique scholarly outcomes that have enhanced the stature and visibility of the faculty member

2.2 Research Support Grant Eligibility (RSG):

Pre-award eligibility:

  • The RSG program is restricted to tenured or tenure track faculty members in the College of Liberal Arts and Sciences, Villanova School of Business, College of Engineering  and  the College of Nursing.
  • Recipients of a previous RSG grant are not eligible to receive a new grant for two years.  For example, if an RSG grant was received in the AY 2012-13 competition (for funding starting in the summer of 2013), the recipient is not eligible to apply for a new award until the AY 2014-15 competition (for an award that would start in summer 2015).

Post-award requirements:

After receiving an award, and in order to be eligible for future awards, the recipient will be required to demonstrate a significant outcome at the conclusion of the project such as:

  • Preparation and submission of a proposal for an external grant directly related to the research supported by the  RSG
  • Presentation of a paper at a major national or international professional conference or symposium
  • Scholarly publication in a high impact peer-reviewed professional journal
  • Other significant and unique scholarly outcomes

If the RSG was received in conjunction with an SRF award, the outcomes of the two awards may be reported together.

Allowable use of RSG funds:

Funds may not be used for faculty salaries. Allowable categories include: graduate student support, equipment, supplies and books, travel and publication costs.  Other expenses may be allowable and should be discussed with the program manager for interpretation.

3. Review Criteria for SRF and Combined SRF/RSG Proposals

Review for funding under the SRF and RSG programs will be based on the following overarching criteria. It is recommended that the proposal be organized according to these proposal sections:

  • Introduction and Background:  The SRF and/or RSG proposal must clearly demonstrate the importance of the research to the academic discipline by providing sufficient background on the sub-field to establish its current status and to inform the essential hypothesis or contributions of the proposed research.
  • Objectives:  The SRF and/or RSG proposal must clearly state the key objectives of the proposed research in a separate Objectives section.  Examples of objectives include: uncovering new findings in a previously unexplored area, new hypotheses that are to be tested, plans for acquiring or interpreting data that is missing from the literature, preliminary investigation or inquiry into the subject of a potential monograph or book, and new interpretations of existing scholarship.
  • Approach and Integration:  The SRF and/or RSG proposal must clearly show the scholarly approach or plan to be used in meeting the research objectives as a demonstration that a methodical and feasible research plan has been thought through that will lead to eventual publication and/or presentation. The proposal must demonstrate the integration of the proposed research into the PI’s overall strategic research plan at Villanova.
  • Dissemination and Future Work:  The SRF and/or RSG proposal should clearly state how the scholarly research supported by the grant(s) will be disseminated via publication and presentation. Evidence of past publication/presentation approaches as a demonstration of future publication plans and strategies are desirable.  The proposal should clearly state future funding vehicles such as foundations or state and federal agencies that will be pursued in future proposals to be enabled by this grant.
  • Impact and Use of Funds:  The SRF proposal should justify requested faculty salary by clear statement of the impact of that salary funding on the research, for example, by differentiating between the research outcomes that can be achieved with and without salary funding.  If funding is requested under SRF and RSG, a strong case must be made that the additional non-salary funding from the RSG is necessary to carry out the research.
  • Prior Grant Stewardship:  Previous award recipients from the SRF and/or RSG programs should briefly discuss the outcomes and impact of previous awards, including a listing of external proposals submitted, awards received, and papers published or presented as a result of the previous SRF and/or RSG award(s).

4. Proposal Evaluation

4.1  SRF and Combined SRF/RSG Proposal Evaluation

Applications submitted for the SRF program or for a combined SRF and RSG program will be reviewed according to the five criteria discussed in the previous section using the following approach and information:

  • The proposal will be peer reviewed by an internal review committee of distinguished Villanova scholars and researchers forming the Evaluation Committee.
  • The Vita will provide evidence of the proposer’s qualifications
  • To the extent that is necessary and feasible, external reviews from at least one external reviewer will be solicited and used in the evaluation by the Evaluation Committee.
  • A letter of support from the proposer’s Department Head will be used as supplementary information by the Evaluation Committee in making final determinations.

4.2  RSG Program Only

Proposals for the RSG program received as a separate standalone proposal will be reviewed only by the Evaluation Committee following the Evaluation Criteria in Section 3.  In addition RSG proposals must clearly establish the need for the non-salary funds.

Award Amounts and Restrictions

  • The maximum award under the SRF will be 15% of the recipient's nine-month contract salary, not to exceed $10,000, to be paid in June and July of the summer award period. Salary money may be received only in the summer for which it is allocated.
  • Non-salary SRF funds may be spent over the entire fiscal year.
  • The RSG award may not exceed $2,500. The RSG funds may be spent over the entire fiscal year.
  • Receipt of an SRF has the implicit expectation that the faculty member will spend the equivalent of one full summer month working on the proposed research.

5. Budget Flexibility

In an effort to eliminate faculty paying for research related items (e.g., travel, supplies, etc., from award dollars paid as personal income), award budgets are flexible to accommodate the needs of award recipients. This eliminates the necessity of paying taxes on non-salary portions of the awards.

  • Applicants for the SRF, RSG, or both components, have flexibility in creating research budgets within the following guidelines: Recipients of the SRF may take the award entirely as salary or as a combination of salary and non-salary items. The budget administration and expenditures will be coordinated with the Office of Research Administration (ORA).
  • Recipients of the RSG may submit a budget for faculty non-salary research items only. The administration of the award will be carried out by the ORA.
  • Recipients of awards under both programs may construct their budgets in accordance with the first two items referenced above.  ORA will assist faculty in preparing budgets before, during, and after the award process.
  • For applications with two or more faculty members, please see the following section concerning collaboration.

6. Collaborative Projects

In the case of joint or collaborative projects involving two or more faculty members, a single proposal should be submitted. The proposal must contain a strong justification for the participation of all collaborators.

Applications involving more than one faculty member must check one of the following blanks on the cover sheet of the application:

___ We wish our proposal to be considered with the understanding that we are requesting 15% salary or $10,000 (whichever is less) for each participant. We understand that funding is contingent on BOTH an excellent rating of the proposal and a STRONG JUSTIFICATION for the necessity of the participation of all collaborators at a full-time level for the summer. Proposals that do not meet both criteria will not be funded.

Or,

__ We wish our proposal to be considered for funding with the understanding that we are requesting partial funding for each participant (to a maximum of the mean of 15% salary of the participants, or $10,000, whichever is less). Successful proposals must STRONGLY JUSTIFY the necessity for participation of all collaborators but do not necessarily require that the justifications be for a full-time level of effort.

7. Proposal Format

7.1 SRF

The SRF proposal must be prepared according to the following format:

  • Main Proposal (12 pages maximum):  Do not exceed 12 double-spaced pages using no smaller than 12 pt. font or type face and should be organized according to the following mandatory sections discussed in Section 3:
    • Introduction and Background
    • Objectives
    • Approach and Integration
    • Dissemination and Future Work
    • Impact and Use of Funds                    
      • If faculty non-salary monies are requested, a budget for these monies should be included in this section
    • Prior Grant Stewardship
  • Bibliography (6 pages maximum):  Does not count towards 12 page limit
  • Vita (2 pages maximum):  Required from applicants and co-applicants
  • Letter of Support from Department Head (2 pages)
  • External Reviewers:  On a single page, list the contact information for two qualified reviewers outside of Villanova University
    • Include a justification for the selection of these reviewers
    • Conflict of Interest:  Conflicts of interest with external reviewers should be avoided.  Specify the extent of your relationship with the reviewers, if any, including joint publication, joint editorship, personal relationships, etc. Former dissertation supervisors may not serve as external reviewers.

7.2 RSG

  • Main Proposal (4 pages maximum):  Proposal narrative may not exceed 4 double-spaced pages using no smaller than 12 pt. font or type face.
    • A budget for the faculty non-salary monies should be included.
  • Bibliography (6 pages maximum):  Does not count towards the 4 page narrative limit.
  • Vita (2 pages maximum):  A two page vita from all applicants and co-applicants is required.

7.3 Combined SRF and RSG

  • The main proposal for a combined SRF and RSG proposal may not exceed 16 double-spaced pages using no smaller than 12 pt. font or type face.  Follow the requirements outlined in Secs. 8.1 and 8.2.  Only one copy of Bibliography and Vita are required on a combined SRF and RSG proposal.

8. Proposal Checklist

The proposal package must contain the following:

  1. Cover Sheet
  2. Proposal with all the elements described in Section 7.

9.  Proposal Submission

Submit a SINGLE PDF file containing all combined documents to researchgraduate@villanova.edu

You will receive confirmation of receipt of your proposal.  Hard copies are not required.

10.  Critical Dates

  • Proposal submission deadline: 1st Friday of December @ 5:00 pm EST
  • Announcement of Awards: 3rd Friday of February

11.  Questions?

The program administrator is Will Caverly will.caverly@villanova.edu in ORA who is available to assist and advise you in the preparation of your proposal.

Please DO NOT send inquiries to researchgraduate@villanova.edu . This address is to be used only for submission of proposals and is not monitored.

12.  Members of the Evaluation Committee

The names of the members of the Evaluation Committee will be added to the website upon selection.  You are free to contact any member of the EC for advice or answers to your questions.

Download Documents

Download a PDF version of these SRF/RSG Program Guidelines and Cover Sheet

* SRFCoverSheet_2013-14.doc
SRF/RSG Cover Sheet
* SRF_RSG_Manual.doc
SRF/RSG Guidelines

SRF Committee Members

Members may access the eLearning portal to get electronic copies of applicant proposals (committee members only).

Directions for accessing electronic copies of the proposals are below.

* SRF.Committee.Access.doc
SRF Blackboard Access

Past Recipients

Please view past Summer Research Fellowship and Research Support Grant recipients.

2014 Recipients

2013 Recipients

2012 Recipients

2011 Recipients

2010 Recipients

2009 Recipients

2008 Recipients

2007 Recipients