Criminal Background Checks: ACT 153 of PA
The Commonwealth of Pennsylvania, in a critical effort to protect minors, enacted ACT 153 of the Pennsylvania Child Protective Services Law (CPSL) in 2014. In compliance with this Act, Villanova requires employees and volunteers who have direct contact with minors, as defined by law, undergo three criminal background checks. Faced with the challenge of managing the implications of this law, UNIT was invited to provide a technical solution to accomplish this massive undertaking. Accordingly, in partnership with the Compliance Office, numerous organizations and UNIT, a team convened to accomplish this mission. A solution within the Banner database was developed to streamline and manage the data involved. The key components of PA153 requires the entry of each of the background checks into Banner, maintaining and managing student volunteer groups to ensure compliance, secure document storage and review, and a secure self-service module for students to upload their documents.
Some of the vital challenges involved in the project include processing the copious amount of paperwork, carefully maintaining criteria for volunteers to be approved, preserving documents according to the Act in case of auditing, reviewing documents for disqualification and managing PA153 compliance for volunteer groups. Additionally, a method was designed to allow individuals to manage their own compliance. Once the information is entered into the system, faculty, staff and students are able to view the status of their PA153 documents through a secure self-service module within MyNova.