Photography Services

University Communication and Marketing’s Creative Services Department, located in Falvey Memorial Library, manages photography for Villanova University. We maintain a list of approved, contracted vendors for use by the campus community for events, stock photography and publication photoshoots.


Event Photography

Each college and department is responsible for scheduling photographers from our approved vendor list for their events. This includes managing the photographer at the event, storing the resulting assets and processing the billing.

Please contact us at if you need additional information.


Stock Photography

Villanova University’s stock photography and publication photoshoots are managed concept through completion by Creative Services. This includes initial meetings, photoshoot planning, on-site production, contracts and legal releases required to ensure the viability of imagery for the University stock photography archive. We also facilitate image delivery and billing for stock and publications.  

In order to maintain high-quality stock for the Villanova University story, we photograph the following annual events for the University:

New Student Orientation, St. Thomas of Villanova Day of Service, May Commencement, Reunion, University Publications, College Publications, Marketing, Admissions, Special Projects for the President and Provost, and seasonal campus imagery.

To schedule a commercial shoot for your publication, please click here:


Scheduling and Shot list templates

Below are tools to help you plan shoots for your depatment. If you are scheduling a Commercial shoot, please attach your shot list to the request above.

* Shot list template.xlsx
Shot List Template
* HeadshotShootTemplate.xlsx
Headshot Shoot Schedule Template


Stock Archive

A public, view-only stock gallery of approved imagery may be found at:

You must be a University employee and registered user of Villanova’s stock site in order to download imagery. Monthly trainings are conducted by Creative Services. To sign up, click the link below.

PhotoShelter Training Sign-Up


We need you to tell our story

Creative Services maintains a casting book of students, faculty and staff that act as extras for various photo shoots on campus. If you would like to participate, please fill out the form at the link below and forward, along with your headshot (jpg) to:

* model_release.pdf
Model Release Form

Standard Release Forms

Standard release forms are required for any individuals that may appear in a Villanova University photo shoot. These forms protect the University and ensure we have the proper permissions in place to use an individual’s likeness in various materials. Links to these documents are found below. You should file these signed documents with the assets captured during your event.

* Release_Consent_20121002.doc
Standard Release Form
* Release_Consent_20121002_under18.doc
Release Form - Under 18

Copyright / Permissions

Villanova University maintains full copyright control of photos, including rights to any images taken during assignment shoots booked through Creative Services. Images may not be copied, reproduced or used without permission by the University Communication and Marketing's Creative Services Department.

When provided with an image from Creative Services, you are given rights to the use of the image for an agreed upon purpose. No copyright permission is transferred and permission is not implied for future use.

You may not sell or distribute images provided by Creative Services or use the image in any way that could be considered defamatory, libelous, obscene, immoral or fraudulent to Villanova University or the Augustinian Order.