Filling the Vacancy in Your Room or Apartment

If you have a vacancy in your room or apartment, Residence Life plans to fill your vacancy. You do not have the option to keep your room as a single.

What Happens When There is a Vacancy

When your roommate(s) informs Residence Life that he/she will be moving out of his/her assignment, the following will take place:

  • Residence Life will contact you that you have an impending vacancy in your room or apartment.
  • You will be asked if you have anyone in mind to fill the vacancy.
    Generally, you will be given one (1) week to fill the vacancy on your own with a student who is eligible to reside on campus.
    • If you have a preferred roommate, you will need to complete a "Roommate Request Card", which can be picked up in the Office for Residence Life, 2nd Floor - Kennedy Hall.
    • Your preferred roommate will need to complete and submit a "Room Change Request Card", which can be picked up in the Office for Residence Life, 2nd Floor - Kennedy Hall.
  • If you do not have a preferred roommate, Residence Life will offer your vacancy to someone seeking a room change.
  • You will be contacted via phone and/or email, given the name of the student seeking to fill the vacancy in your room/apartment and will be asked to meet with the student, prior to Residence Life approving the change.
  • In cases of medical need or other urgent room situations, Residence Life may have to respond too quickly for you to meet a new roommate before we assign them to the vacancy in your room. If this occurs, our office will call to notify you that we are filling the vacancy, and provide you with the person’s name and expected move-in date.

In the majority of cases, Residence Life will work with you to find a compatible roommate. As circumstances require, however, we may have to exercise our ability under the terms of your housing contract to fill the space in your room without consulting you about your preferences.

Note:  We expect you to be hospitable and welcoming to individuals interested in filling the vacancy in your room/apartment. Should we have reason to believe that you are being consistently and intentionally discouraging to prospective roommates, we will exercise our option to move you to a different assignment in order to best meet the needs of students who are waiting for room changes or housing assignments.

FILLING VACANCIES IN APARTMENTS FOR THE SPRING SEMESTER

Residence Life will contact each apartment group with existing/current vacancies via email to determine if the group has a preferred roommate(s) returning from an abroad/internship program or who lives in a different on-campus assignment.

  • If a student(s) is named as a preferred roommate(s), Residence Life will contact the student(s) to verify that this apartment is their preferred placement.
  • If no preferred roommate is named, Residence Life will offer the space to a student seeking a room change, a student returning from a study abroad/internship or a transfer student to the apartment for the spring semester.

Important Note:  The only time an apartment group will have the option of meeting a potential new roommate is if the student is currently residing on campus.

Given the number of students returning from abroad requesting housing for the spring semester, all current/existing spaces in the apartments will be filled.

Apartments with 1 Remaining Roommate (e.g., all roommates going abroad).  

Residence Life will work with the student to find an alternative housing assignment in another apartment or in a Residence Hall in order to assign groups of 4 students returning from abroad who requested each other as preferred roommates.

  • Reidence Life will contact the remaining student via email and/or phone.
  • Residence Life will meet with the student to provide a list of openings to consider for reassignment.
  • Residence Life will provide these students moving assistance at no cost to the student.

If the remaining student has three preferred roommates returning from abroad.

  • Residence Life will consider this request. Generally, the request is only granted in cases where there are 3 preferred roommates. 
  • Requests for filling the spaces with less than 3 preferred roommates will only be considered if Residence Life is able to assign all apartment groups of 4 students requesting to live as a group in an apartment upon returning from abroad/internships.