If you have a vacancy in your room or apartment, Residence Life plans to fill your vacancy. You do not have the option to keep your room as a single.
What Happens When There is a Vacancy
When your roommate(s) informs Residence Life that he/she will be moving out of his/her assignment, the following will take place:
- Residence Life will contact you that you have an impending vacancy in your room or apartment.
- You will be asked if you have anyone in mind to fill the vacancy.
Generally, you will be given one (1) week to fill the vacancy on your own with a student who is eligible to reside on campus.
- If you do not have a preferred roommate, Residence Life will offer your vacancy to someone seeking a room change.
- You will be contacted via phone and/or email, given the name of the student seeking to fill the vacancy in your room/apartment and will be asked to meet with the student, prior to Residence Life approving the change.
- In cases of medical need or other urgent room situations, Residence Life may have to respond too quickly for you to meet a new roommate before we assign them to the vacancy in your room. If this occurs, our office will call to notify you that we are filling the vacancy, and provide you with the person’s name and expected move-in date.
In the majority of cases, Residence Life will work with you to find a compatible roommate. As circumstances require, however, we may have to exercise our ability under the terms of your housing contract to fill the space in your room without consulting you about your preferences.
Note: We expect you to be hospitable and welcoming to individuals interested in filling the vacancy in your room/apartment. Should we have reason to believe that you are being consistently and intentionally discouraging to prospective roommates, we will exercise our option to move you to a different assignment in order to best meet the needs of students who are waiting for room changes or housing assignments.
If you know your roommate(s) will be moving out over the break and you have a preferred roommate, you will need to do the following:
- Submit a letter to Marie Schauder, which includes:
- the name of student requested to fill the vacancy;
- name, student ID number and signature(s) of student(s) remaining in the room/apartment.
- If the letter is not signed by all residents remaining in the room/apartment, Residence Life will not approve the request.
- The individual you wish as a replacement must complete a Room Change Request Card (available for pick-up in the Office for Residence Life).
- Roommate(s) leaving must cancel his/her Housing Contract before Residence Life can process your replacement request.