Housing Application and Contract

Housing Applications will be available:

  • Rising Juniors/Guaranteed Seniors - January 2015
  • Rising Sophomores - March 2015
  • Incoming Students - May 2015

All students MUST complete the Housing Application to be eligible for on-campus housing.

If you are unable to access the Housing Application during the dates and times designated for your specific class year, please contact the Office for Residence Life at 610-519-4154. For informational purposes, below is the Villanova University Housing Contract. 

Period of Contract

This contract shall be in effect for the full academic year and shall commence on the date of occupancy. The contract will remain in effect until the date a student has vacated his/her assignment for the academic year. Unless otherwise authorized, students must vacate their housing assignment within 24 hours of: their last examination for the semester; the conclusion of a full-time academic internship; graduation, suspension, withdrawal, leave of absence or other termination of full-time student status. Semester move-in and move-out schedules are established and promulgated by the Office for Residence Life (“Residence Life”). Students must move-in/move-out in accord with these dates and times. Failure to do so may result in disciplinary action and/or per diem fines.

Residence Life does not generally permit students to access their residence halls/apartments prior to scheduled move-in dates or to remain in their housing assignments beyond scheduled move-out dates, but may authorize such access if a University staff or faculty member has officially requested their participation in an approved, University-sponsored and supervised activity.

Students are not permitted to remain in the residence halls during semester break periods or during “Senior Week” (the week prior to the University’s Commencement Exercises) without authorization from Residence Life. Requests must be in writing and must state the reason for the request. Residence Life reserves the right to approve or deny requests. Residents who attempt to remain in the halls without authorization are subject to disciplinary action and/or per diem fines. Depending on the length of the break and the demand for housing, students may be permitted to remain in their current housing assignment or may be asked to consolidate into another hall.

The schedule for the opening and closing of residence halls during semester break periods shall be determined by Residence Life. All University policies and the provisions of the housing contract remain in effect for all students remaining on campus during break periods and “Senior Week”. All students approved for “Senior Week” housing must vacate their assignments by noon on the Monday following Commencement.

Contract Termination

This contract will terminate automatically in the case of authorized withdrawal, academic or disciplinary suspension, participation in student teaching or other mandatory academic field placement assignment, graduation, and/or in the event of marriage. Students desiring to be released from contractual obligations for other compelling reasons may submit written requests to the Director for Residence Life. Generally, students will not be released from housing contracts during the academic year. However, release may be permitted at the discretion of the Director. A service fee of $300 will be charged for early contract release and/or termination. Upon termination of the housing contract, a partial refund of payments made in advance may be granted in the discretion of the Bursar, in accordance with University policies.

Housing contracts are not transferable. In the event that assigned accommodations are destroyed or made unavailable, and the University does not furnish other accommodations, the contract shall terminate. All rights and liabilities of the parties involved shall cease and payments made in advance will be refunded on a prorated basis, as determined by the Bursar.

Other Conditions

Compliance with University Policy Continued campus residency is contingent upon compliance with all University policies, procedures and regulations. Residents are expected to be especially familiar with the provisions of the Code of Student Conduct, all Residence Life Policies, and all safety and security responsibilities found in the Student Handbook. Failure to comply with University policy will be considered a breach of this agreement and subject the student to a potential loss of housing privileges. Under those conditions, a student is generally entitled to the hearing procedures outlined in the Code of Student Conduct. However, the Dean of Students and/or Director for Residence Life reserve the right to move or remove students considered disruptive or otherwise detrimental to the residence population or hall environment with or without a formal hearing. Further, actions not involving loss of housing privileges may be taken by the Director for Residence Life without a formal hearing. Housing Assignments Housing assignments are the exclusive responsibility of Residence Life. Residence Life reserves the right to change or modify housing assignments and to fill housing vacancies as necessary.

In order to maintain an on-campus housing assignment, the space must be a student’s primary place of residence while classes are in session. Residents who are not living in the space assigned or who allow others to occupy the space assigned will be subject to disciplinary action and/or termination of their housing contract.

Students agree to accept roommates as assigned and may not change assignments without authorization. Students interested in changing their housing assignments must submit a room change request to Residence Life. Residence Life will not reassign a resident of a room based solely upon the request of a roommate(s). The resident(s) initiating the request will be granted the room change, subject to availability. Students who are not guaranteed housing but receive a housing assignment via a “wait list” (i.e. non-guaranteed seniors or commuting students), may be reassigned as necessary to meet the housing needs of resident students returning from study abroad or other academic programs.

In emergency situations, students may be assigned to an alternative on-campus or off-campus housing assignment. In such situations, the number of students assigned to a particular room or apartment shall be determined by the Director for Residence Life.

From time to time, Residence Life Staff Members (RAs) will organize and publicize hall meetings for residents.  Residents are expected to attend all hall meetings and are responsible for any material conveyed.  Residents should inform their RA if they are not able to attend and schedule a time to meet with their RA separately. Residence Life, the Inter-Hall Council and RAs will also organize on and off campus events that are designed to build community among the hall members.  Participation in these events is voluntary and students assume any risks associated with participation in these activities.  Students release Villanova University, its employees, and agents from any and all claims arising out of participation in such activities.

Meal Plan

All students residing in traditional University residence halls must purchase a University sponsored meal plan. Students residing in University apartments are not required to purchase a meal plan. Minimum meal plan requirements shall be determined by Villanova Dining Services. Please see the Dining Services web site for more details.

Personal Property

Students are required to remove all personal property and furnishings (e.g., couches, chairs, rugs, electrical appliances) from their room/ apartment prior to check-out at the end of each academic year. Items that remain become the property of the University and will be removed. Residents will be assessed a labor charge for the removal and disposal of all personal items remaining after checkout. Prior to, during and subsequent to the period of this contract, the University assumes no legal obligation to pay for loss of or damage to items of students' personal property occurring on campus or in its buildings or storage areas. Students are strongly encouraged to remove all items of value from their rooms/apartments during semester break periods. It is also highly recommended that students insure their own personal property via their parents’ homeowners insurance or a renters/tenants insurance policy.  The University's insurance does not cover damage to students' personal property.  More information can be found here.

Pets and Animals

For health and safety reasons, pets or animals of any kind are not permitted in the University residence halls or apartments. Residents found in violation of this policy will be subject to disciplinary action and/or per diem fines. Exceptions may be granted by Residence Life for service animals required to assist students with documented needs.

Room Condition/Damage Assessments

Accommodations are available as is. During occupancy, residents are required to maintain their accommodation in an acceptable, safe and sanitary condition. Personal construction of any kind (i.e., shelves, lofts, platform beds and similar items) is prohibited. Residents may not drill holes or permanently attach any objects to walls, floors, ceilings or doors. Decorations should be mounted to walls so as to avoid marring painted surfaces when removed. Tape, duct tape, nails, tacks and screws are prohibited, as they damage wall surfaces. Residents may not attach stickers to doors, walls, furniture or windows and may not affix any items to the exterior of room doors, including memo boards.

Residents may not paint any area of university housing facilities. Unauthorized painting will result in fines and attendant charges for repainting of the area. Residents are expected to return their rooms/apartments to their original condition upon departure. Residents are responsible for proper care of the assigned accommodation and associated furnishings and must reimburse the University for all damages and/or missing furniture. Occupants may be held individually or jointly responsible for unauthorized changes, damages or missing furniture.

In addition to rooms/apartments, residents are required to refrain from causing damage to common areas of buildings (e.g., hallways, lounges, lavatories). Residents of a building or sub-section of a building may be held financially responsible for damages to common areas and equipment when the student(s) responsible for those damages do not claim responsibility and cannot be identified. An individual student may be held financially responsible for such damages, without a formal hearing, if in the considered judgment of the Director for Residence Life, it is more likely than not that such student(s) caused the damage.

Room furnishings provided by the University must remain in rooms and/or apartments at all times. At no time may students remove room furnishings, including but not limited to mattresses and desk chairs, from their rooms. Temporary removal of furniture is usually not permitted. Requests for exceptions should be submitted in writing to the Office for Residence Life. If exceptions are approved, the resident is responsible for storing and returning the furniture in question.

Room Entry

The University reserves the right to enter and inspect rooms/apartments, without prior permission from residents, if: there is reason to suspect that an emergency situation exists; there is reason to believe that violations of University policy are occurring or may have occurred; to locate persons or missing property; to complete fire safety inspections; to facilitate maintenance or repairs; to insure that safe and sanitary conditions exist; or for other similar reasons. Prohibited items discovered during these inspections will be confiscated and not returned. Room/Apartment inspections will be conducted at regular intervals by Residence Life staff for the purpose of monitoring cleanliness and insuring that safe conditions are being maintained. Students who persist in maintaining unsafe or unsanitary conditions after being asked to correct deficiencies may be subject to disciplinary action and/or loss of their campus residency. Prohibited items discovered during these inspections will be confiscated and not returned. No community member may install additional locks, latches, or other devices that may impede access by University officials or modify their room locks or combination in any way.

Room Keys/Combinations

Residents are responsible for using room keys or combinations in a manner that does not jeopardize the safety or security of individuals or property. Residents are expected to carry their keys at all times when outside of their rooms and to keep both interior room doors and exterior building doors locked as appropriate. Residents who become locked out through failure to carry their keys or Wildcard may be assessed a fine per occurrence. Room keys may not be duplicated or lent to other students. Room combinations should not be shared with others. Residents of a room may be held accountable for violations of the Code of Student Conduct that occur in their room whether or not they are physically present at the time of the violation. A lost key or compromised combination should be reported immediately to Residence Life.

Smoking

All residence halls and apartments are smoke free. Smoking is strictly prohibited in all areas (public areas and student rooms) of these buildings. In accord with University policy, smoking is permitted outside of residence halls, provided the person is 25 feet from an entrance or exit, air intake duct or window. Despite the fact that halls and apartments are smoke free, Residence Life is sensitive to the impact of smoking in the residential environment and will make every reasonable effort to accommodate a student’s smoking preference during the assignment process. Students who deviate from the stated smoking preference may be required to move to another assignment.