Registration and Arrival Information

Please note: this information is tentative and subject to change, please continue to check back for more information

Delegation Arrival

Friday, November 7th
11:30 a.m. – 2:00 p.m.*
Connelly Center, Villanova Room

*If arriving after Registration ends at 2:00 p.m., disregard the instructions below. Your bus should go directly to Pike Lot to drop off your athletes.

Buses will proceed on Lancaster Ave. (Rt. 30) until they reach the intersection of Lancaster and Ithan Ave.  Buses will then turn left onto N. Ithan Ave. and proceed past Bartley Hall to the Main Entrance (guard tower).  Buses will make a left into the Main Entrance and proceed past the guard tower to a point clearly marked right before the Connelly Center where athletes will be dropped off.  At this point, SOPA staff and Villanova Public Safety officers will direct your bus to your point of exit.  The majority of buses will be directed through campus on the route marked by arrows on the map below.  In the case of traffic buildup, bus drivers may be directed at the drop-off point to take an alternate route in order to exit campus.  Both routes will exit onto Spring Mill Road.

When exiting campus, buses will make a left turn onto Spring Mill Road and proceed on Spring Mill to the first traffic light (Lancaster Ave., Rt. 30).  Buses will then make a left turn onto Lancaster and proceed back towards the intersection of Ithan and Lancaster.  At this intersection, buses will make a right onto S. Ithan Ave. and then left into Pike Lot where they can park.

Note: This drop off route is only available for Delegation Registration on Friday and Athlete Drop Off and Pick Up for the Victory Dance on Saturday night! For the remainder of the weekend, buses may not enter Villanova University's main campus and must drop all athletes, coaches and spectators off in Pike Lot.

image of Campus Dropoff Route

Delegation Registration

Friday, November 7th
12:30 - 2:00 p.m.
Connelly Center, Villanova Room

ONLY THE COUNTY/AREA's HEAD OF DELEGATION (HOD) MAY ATTEND REGISTRATION!

STEP 1:  Only the county/area’s Head of Delegation may register.  The HOD will pick up the Welcome Packet for their delegation. The Welcome Packet will contain the following:

  • Competition and Special Events Schedules
  • Updates to the HOD Handbook and Coaching Guides
  • Housing Forms (to make any necessary changes)
  • Evaluations Forms

STEP 2:  The HOD must give the Computers & Registration Chairperson a cell phone number and the cell phone service carrier where he or she can be reached immediately in case of emergency. This will be added to a mass text database for Fall Festival.

STEP 3: The HOD will pick up credentials for all currently activated coaches and athletes. Alternates' credentials will not be available until after the alternate is activated.

STEP 4: The HOD will register with the Computers & Registration Chairperson. The HOD must present the Computers & REgistration Chairperson with a list of scratches and activations at this time, as well as any missing information. Alternates will only be allowed to compete in the place of a scratched athlete or coach. Alternates will not be activated after Registration is completed. Registration fees will not be refunded for scratched athletes.

Housing Registration

Friday, November 7th

3:00pm-5:00pm

Villanova Room, Connellly Center, Villanova University

STEP 1: HODs must come with a copy of the housing form that was filled out as part of the delegation’s registration packet. Please verify that every athlete has been housed in your hotel.

STEP 2: After Hotel Registration, the HOD will pick up and distribute all room keys to the delegation.  Room keys WILL NOT be available before this time. The HOD is responsible for returning the room keys of any scratched athletes who did not attend Fall Festival, by 4:30 p.m. on Friday.

STEP 3: Any changes to housing arrangements must be made during Hotel Registration and coordinated with both the Hotel Representative and the Housing Chairperson no later than 5:00 pm on Friday.  It is the HOD’s responsibility to ensure that all parties are notified of the changes.

For security and medical reasons, no room assignments may be changed after the updated housing form is submitted.

Hotel Registration

Please note: this information is tentative and subject to change, please check back in mid-October for finalized information

Hotel Registration takes place Friday, Nov. 7th from 3:00 – 5:00 p.m. at the Connelly Center, Villanova Room.

STEP 1:  HODs should come with a copy of the NCR housing form that he/she filled out as part of his/her county/area’s registration packet.  Verify that all athletes have been housed in your hotel.

STEP 2:  After hotel registration, the HOD will pick up and distribute the room keys to his/her delegation.  Room keys WILL NOT be available before this time.  The HOD is responsible for returning room keys of any scratched athletes who did not attend the Festival.  They should return the keys to the registration table by 4:30 p.m. on Friday, November 4th.

STEP 3:  Any changes in room assignments must be given to the front desk of the respective hotel (yellow copy) and to S.O.S. (white copy).  Please keep the pink copy for your records.  For security and medical reasons, no room assignments may be changed after the updated housing form is submitted.

Please contact the Villanova Special Olympics Director of Administration at administration@villanovaspo.com with any questions or concerns regarding registration.