Recruitment Guidelines for Potential New Members (PNM)

SPRING 2014

Eligibility

  1. An interested woman who is eligible and has registered for Villanova sorority recruitment will be referred to as a “Potential New Member” (PNM). In order to be eligible, a PNM must be a regularly matriculated, full-time student at Villanova University with a minimum cumulative GPA of 2.50. In addition, she must be in good academic and disciplinary standing to be eligible to participate in recruitment.
  2. A PNM shall not be, or ever have been, an initiated member of a National Panhellenic Conference member sorority.
  3. A woman is ineligible for membership recruitment if she has been a new member (received a bid) of a NPC fraternity/sorority within the same calendar year.
  4. A PNM will register for formal recruitment online and pay the $135.00 registration fee before the deadline set by the Panhellenic. This fee covers administration fees, food, housing, security, recruitment facilities, and a t-shirt during the recruitment week. PNMs are only eligible for a refund of $135 if she does not achieve a cumulative GPA of 2.5 at the conclusion of the Fall 2013 semester OR if she informs the Office of Fraternity & Sorority Life that she wishes to withdraw NO LATER THAN December 20, 2013. Should a PNM be eligible for a refund, OFSL cannot guarantee it will be processed until February 1st, 2014.

In agreement with NPC Unanimous Agreements and Villanova University Panhellenic Guidelines:

  1. NPC sorority members shall not suggest to any Potential Member that an invitation or bid is assured from their chapter, nor encourage a Potential Member to list only one choice on her Preference List. 
  2. The use of alcoholic beverages and the participation of men in membership recruitment and Bid Day activities are prohibited. 

It is in accord with the dignity and good standing of Potential New Members and sorority members:

  1. To avoid disparaging remarks about any sorority or non-sorority women 
  2. To create and encourage friendly relations between sorority and non-sorority women 
  3. To lay aside competition and strive for respect, mutual trust, and cooperation amongst Greek organizations 
  4. To prevent negative publicity regarding the Greek community

Recruitment Process

  1. A PNM shall attend the PNM Recruitment Orientation. If she has a conflict, she must contact Panhellenic in order to receive the information presented and meet her Recruitment Counselor.
  2. A PNM shall return to campus on Tuesday, January 7, 2014, no earlier than 9:00 a.m., and understands that full campus dining services will not be available until 6 PM this day. A PNM will attend the Recruitment kickoff meeting and dinner in Donahue Hall (SPIT) at 6:30 p.m. on Tuesday, January 7th, to meet with her recruitment counselor.
  3. A PNM shall attend all recruitment events in the first round, as well as events to which she has accepted invitations. In the event of illness or other emergency, the PNM must notify her Recruitment Counselor and the Panhellenic prior to the time in which she is scheduled to attend the respective event.
  4. If a PNM does not attend a formal recruitment event to which she has accepted an invitation, without a valid excuse, she will be removed from all recruitment events (formal, COB, etc.) for the next calendar year.
  5. A list of all sorority membership financial responsibilities will be given to or displayed to each PNM by each sorority at an informational event (before third round) during formal recruitment.
  6. Each day preference selections will be filled out by a PNM with her Rho Gamma within two hours of the last recruitment event that a PNM attends.
  7. All PNM’s shall accept the maximum number of invitations allowed that they receive after each invitational round of formal recruitment.
  8. A signed preference card (written or on-line) is a binding agreement. If a PNM receives a bid from either her first or second preference and accepts that bid but does not join the organization, she will be ineligible to go through any recruitment process for a full calendar year.
  9. A woman will submit, via the VP of Recruitment, Assistant VP of Recruitment or Advisor of Fraternity and Sorority Life, the Membership Recruitment Acceptance Binding Agreement, immediately after the last event that she attends. Once a Membership Recruitment Acceptance Binding Agreement card has been submitted, absolutely no changes may be made to that card. If a situation arises, the PNM must come directly to the Panhellenic Recruitment Chair and the situation will be discussed.
  10. A PNM shall consult her Recruitment Counselor and a member of the Panhellenic Recruitment team before withdrawing from recruitment. In the event that a PNM feels that she must withdraw from formal recruitment she must go to the Panhellenic office/Recruitment headquarters and sign an official withdrawal form.
  11. Any PNM found altering or to have altered her event invitation on any day during formal recruitment will be thereby removed from the process. It shall be the responsibility of the Recruitment Chair of the respective sorority to bring such an action to the attention of the Panhellenic Recruitment Chair.
  12. PNMs must provide their own means of transportation to and from all recruitment events for the duration of formal recruitment. Formal recruitment is held on Villanova University’s main campus. In the case that an emergency shall arise the recruitment counselor or Panhellenic representative may provide transportation to the PNM in her recruitment group.
  13. PNM’s are not to bring any phones, bags, purses, hats, and/or coats into the recruitment events. They are to be left with the PNM’s Recruitment Counselor outside of the recruitment facility. PNM’s should only bring any necessary items to be left with the Recruitment Counselor.
  14. Panhellenic issued nametags will be provided to all PNM’s for use during the formal recruitment process.
  15. Panhellenic will provide t-shirts for PNMs to be worn throughout the first day of recruitment.

Contact with Current Sorority Members

  1. From the beginning of PNM Recruitment Orientation in November and continuing to the end of formal membership recruitment, a PNM shall not attend any sorority event outside of the formal invitational recruitment rounds.
  2. Throughout the entire recruitment process (November 1, 2013-January 12, 2014), except for designated recruitment events, social contact and conversation may only be allowed between PNMs and sorority members, alumnae, and/or new members in situations of prior friendship, family, or emergency. Contact and conversation specifically relating to recruitment and/or of sorority nature is prohibited.
  3. No sorority member may buy/give anything to a PNM as well as no PNM may buy/give anything to a sorority chapter member for the entire duration of the formal recruitment process.
  4. From November 1, 2013 until bids are distributed on January 12, 2014, no sorority sister is permitted to have any online communication, including Twitter and Facebook communications with a Potential New Member including but not limited to: accepting or denying “friendship”, wall writing, messaging, poking, picture tagging, etc.
  5. NO TEXT MESAGES, PHONE CALLS, FACEBOOK MESSAGES OR POSTS, TWEETS, ETC. may be exchanged between sorority members and PNMs during the formal recruitment process.
  6. Both PNMs and sorority chapter members shall not give any promise, verbal or written, to join or to enter into a certain sorority chapter before formal bids are issued through Panhellenic at the end of recruitment.

CONTACT INFO

Phil O'Neill
Assistant Director of Student Development for OSFL
Phone: 610.519.7280
Email: phil.oneill@villanova.edu

Jessi McPherrin 
Assistant Director of Student Development for OSFL
Phone: 610.519.7280
Email: jessica.mcpherrin@villanova.edu

Marian Moran
Administrative Assistant for OFSL
Phone: 610.519.7280
Email: marian.moran@villanova.edu

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