SGA Mission and Constitution

SGA Mission Statement

Empowering the Villanova student body since 1925, the Student Government Association has dilligently worked to provide a platform for the students to express their ideas and concerns. Representing the student body is the Student Government's primary concern, and the organization has prided itself on its commitment and service.

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TABLE OF CONTENTS

Preamble ARTICLE I. Name

ARTICLE II. Statement of Purpose, Object, Powers and Duties

ARTICLE III. Organization, Membership, Term of Office, and Basic Qualifications ARTICLE IV. The Executive Branch

ARTICLE V. The Legislative Body ARTICLE VI. Elections and Appointments ARTICLE VII. Vacancies and Succession ARTICLE VII. Amendments

ARTICLE IX. Ratification

 

Appendix I. Bylaws

Appendix II. Parliamentary Procedure Appendix III. Member Retreat and Transitions Appendix IV. Organizational Chart

 

 

Preamble:

We, the undergraduate students of Villanova University, declare ourselves the Student Government Association. Mindful of the rights, interests, and responsibilities of students, we claim a special place in the Villanova community as the official organization representing the entire Undergraduate Student Body. To fulfill our responsibilities, we advocate and embody all students’ development in the administrative, social, and philosophical goals, which our University’s Mission Statement and Strategic Plan outline.

Future leaders of the Student Body should view this document as the guideline to the ideal goal of an enlightened, empowered, and responsible Student Body, which interacts with the faculty, staff, and administration on an equal and informed basis for University governance. The best governance will be the one which best fulfills the needs and the greater good of the Villanova community.

 

Framers of the Original Document:

Bryan Kerns, O.S.A. ‘11 Bridget Halligan ‘11

Allison Webb ‘11

 

 

Framers of the Current Document:

Claire Getter ‘18

Matt McCarry ‘18

John Puszcz ‘18

 

ARTICLE I.

Name

 

Section 1. The name of this organization shall be the Villanova University Student Government Association.

 

ARTICLE II.

Statement of Purpose, Object, Powers and Duties

 

Section 1. The Villanova University Student Government Association shall be representative of the interests of the entire undergraduate body in all matters. To do so, the Student Government Association will:

  1. Serve as the primary voice and advocate for the entire undergraduate student body of Villanova University;
  2. Act in a manner consistent with the University’s Mission Statement: Villanova University is a Catholic Augustinian community of higher education, committed to excellence and distinction in the discovery, dissemination and application of knowledge. Inspired by the life and teaching of Jesus Christ, the University is grounded in the wisdom of the Catholic intellectual tradition and advances a deeper understanding of the relationship between faith and reason. Villanova emphasizes and celebrates the liberal arts and sciences as foundational to all academic programs. The University community welcomes and respects members of all faiths who seek to nurture a concern for the common good and who share an enthusiasm for the challenge of responsible and productive citizenship in order to build a just and peaceful world.

3.       Promote unity of purpose and action among all students while protecting their individual student rights;

4.       Promote, in concert with the Board of Trustees, administration, faculty, and staff, the best interests of the undergraduate students of Villanova University.

Section 2. The Student Government Associations shall have the power and responsibility to:

1.       Act as a coordinating body between the administration, faculty, staff, and student body;

2.       Ensure fair and consistent treatment of all students;

3.       Concern itself with the activities of all student organizations;

4.       Present appropriate opinions, complaints, and grievances to the relevant official, body, board, committee, or otherwise-named venue;

5.       Give due consideration to any proposal that any student or group of students may lay before it in writing or at a Student Government Association meeting in accordance with the designated parliamentary procedure; hold referenda on any proposal when requested by the University President or Vice President for Student Life of Villanova University, by written petition of fifteen percent of the undergraduate student body, or by a two-thirds majority vote of the Senate;

6.       Conduct and supervise the appointments and confirmations of Chief of Staff and Director of Finance, Vice President for Diversity and Inclusion, Vice President for Public Relations, and Vice President for Programming, outlined in Article IV;

 

7.       Approve the Director of Student Involvement’s appointment of the Director of the Basketball Lottery outlined in Article IV;

8.       Voice all official expressions of student loyalty or sympathy;

9.       Have the right to censure, sanction, suspend, or expel any member for any violation of the Code of Student Conduct, the Academic Integrity Policy, any other policy or regulation contained within the Student Handbook, or the standards of conduct set forth by the Student Government Association;

10.   Allocate funds within SGA through the delegated power of the Office of Student Involvement;

11.   Have an Executive Branch defined in Article IV and Appendix I and a Legislative Branch made up of Class Senators, Student Life Senators, and School Senators; standing committees as defined in Article V and Appendix I;

12.   Make regulations and policies and set standards of conduct which shall be necessary for the execution of the foregoing powers and all other powers vested in the Student Government Association or any of the various Boards, Standing Committees or ad hoc Committees it shall from time to time create.

Section 3. Non-discrimination Clause: The Student Government Association abides by all federal, state, and Villanova University non-discrimination laws and policies. No individual shall be discriminated against by the SGA based upon race, color, religion, sex, sexual orientation, gender expression, gender identity, national origin or citizenship status, age, disability, or veteran status. Discrimination or harassment of students, employees, or applicants is intolerable and unacceptable.

 

ARTICLE III.

Organization, Membership, Term of Office, and Basic Qualifications

 

Section 1. Membership of the Student Government Association shall consist of those holding elected office and appointed officials.

Section 2. There shall be basic requirements to assume any office in the Student Government Association.

1.       To be eligible to seek or hold a seat in the Student Government Association candidates shall be fully matriculated undergraduate students.

2.       To be eligible to seek or hold a seat in the Student Government Association candidates shall have and maintain at least a 2.75 grade point average and be in good disciplinary standing as determined by the Dean of Students Office.

3.       To be eligible to seek or hold the office of Student Body President or Executive Vice President, candidates must hold, at the time of election, second semester standing in the sophomore class as defined by year of admission and have been a student of Villanova University for at least three full semesters prior to the election.

4.       To be eligible to seek or hold the office of Class Senator, candidates must hold, at the time of election, second semester standing in the class for which they seek to represent as defined by the year of admission. The semester-related eligibility requirement for those seeking the office of Freshman Class Senator are waived.

 

5.       To be eligible to seek or hold the office of School Senator, candidates must hold, at the time of election, second semester standing in the college for which they seek to represent as defined by the year of admission.

6.       Candidates for any office must not graduate during their term of office.

Section 3. The Student Government Association will consist of an Executive Branch and a Legislative Branch.

1.      The Executive Branch:

1.       Shall be overseen by the Student Body President

2.       Shall be made up of the Executive Board whose members are appointed by the Student Body President and confirmed by a simple majority in the Legislative Branch.

2.      The Legislative Branch

1.       Shall be overseen by the Student Body Executive Vice President serving as the President of the Senate.

2.       Shall be made up of elected and appointed senators.

3.       The Legislative Branch and Executive Branch shall be two independent branches responsible for holding each other accountable.

4.       Senators may not hold a position on the Executive Board and vice-a-versa. Section 4. All offices shall have the term of one year. That term will commence on the first day after the inauguration ceremony, which shall take place during the spring semester. That term will end on the day of the inauguration ceremony.

1.       The outgoing members of the Student Government Association are instructed to make great effort at ensuring an orderly transition from year to year.

2.       The newly elected members of the Student Government Association are expected to hold an organizational meeting by inauguration day.

3.       The existing administration will continue to serve on the Various University committees for the remainder of the academic year.

 

ARTICLE IV.

The Executive Branch

 

Section 1. The members of the Executive Board shall be the Student Body President, Student Body Executive Vice President, Chief of Staff and Director of Finance, Vice President for Diversity and Inclusion, Vice President for Public Relations, Vice President for Programming, and the Director of the Basketball Lottery.

Section 2. The members of the Executive Board shall:

1.       Meet once a week to discuss matters of the SGA or issues that pertain to the undergraduate student body;

2.       Record meeting minutes in order to maintain a record of their activities from year to year;

3.       Work to create an inclusive environment within the Student Government Association;

4.       Retain the full powers of the Student Government Association and the discretion to act on its behalf between meetings.

5.       Faithfully execute the will of the Senate.

 

Section 3. The appointed and elected members of the Executive Board shall act in accordance with the duties and responsibilities defined in the by-laws of the Appendix 1.

 

ARTICLE V.

The Legislative Branch

 

Section 1: The Legislative Branch of the Student Government Association shall be known as “the Senate” and shall consist of the Class Senators, School Senators, Student Life Senators, and the Student Body Executive Vice President who serves as the President of the Senate, all of whom serve to represent the needs of the undergraduate student body.

Section 2: The Senate as a whole shall:

1.       Be divided into standing committees;

2.       Meet at least three times a month to discuss the matters of the SGA or issues that pertain to the undergraduate student body; the President of the Senate can use their discretion and hold more than three meetings a month when appropriate;

3.       Record meeting minutes in order to maintain a record of their activities from year to year and post minutes for public access;

4.       Work to create an inclusive environment within the Student Government Association;

5.       Operate under parliamentary procedure as defined in Appendix II.

Section 3. There shall be several standing committees within the Senate which are named:

1.       Mission and Social Justice Committee

2.       The Campus Climate Committee

3.       The Intellectual Climate Committee

4.       The Student Life Advisory Committee.

Section 4. The standing committees shall be organized in the following manner:

1.       Each committee has one committee chair.

2.       Each Senator will be assigned to a committee by the President of the Senate.

3.       The President of the Senate shall base their assignments in good faith according to the senators interest and strengths.

4.       Each standing committee must hold an informal election within their committee at the end of the spring semester to determine who the committee chair for the following academic year shall be.

5.       The term for standing committee chairs is one academic year.

6.       The duties, responsibilities, and structure for each standing committee can be found in the Appendix I.

Section 5. The committees shall serve the following purposes:

1.       The Mission and Social Justice Standing Committee shall seek to fulfill Villanova’s values of Unitas, Caritas, and Veritas and will work with various aspects of campus life to discuss and carry out the goals of Villanova’s Augustinian community.

2.       The Campus Climate Standing Committee shall analyze and evaluate the campus climate, collaborate with the Office of Planning and Institutional Research, Office of Intercultural Affairs, and Peace and Justice, making recommendations to

 

campus leadership, and advocate for action to address campus climate issues that leave students feeling marginalized; to promote the identification and sharing of best practices that promote equity and inclusion.

3.       The Intellectual Climate Standing Committee shall analyze and evaluate the campus academic life as it pertains to the undergraduate student population; making recommendations to the University Provost, Academic Deans, and administrators involved in academic affairs.

4.       The Student Life Advisory Committee shall work with the Division of Student Life, the Office of Student Involvement, and the Athletic department on ways to improve the student organization experience, social policies, and funding for Student Organizations and Athletic affairs.

Section 6. Ad Hoc Committees may be created in order to address the current concerns and interests of the undergraduate student body. Ad Hoc Committees may be created by majority vote in the Senate or at the request of the President of the Senate.

Section 7. All elected and appointed members of the Senate receive one vote each. In the case of a tie, the Executive Vice President and President of the Senate will serve as the tie-breaker. The Executive Vice President shall only vote in the case of a tie-breaker.

Section 8. The primary responsibility of the Class Senators is to address the interests and concerns of their respective class. Class Senators will also serve as voting members in the Senate.

1.       There shall be three Class Senators each from the sophomore, junior, and senior classes.

2.       There shall be six Class Senators from the freshman class.

Section 9. The primary responsibility of the School Senators is to address the interests and concerns of their respective college. School Senators will also serve as voting members in the Senate. All School Senators shall be voted by the constituents of their respective schools and approved by the Executive Vice President of the Student Body.

1.       There shall be three School Senators from the College of Liberal Arts and Sciences, two senators from Arts, one senator from Sciences

2.       There shall be two School Senators from the Villanova School of Business

3.       There shall be one School Senator from the College of Engineering

4.       There shall be one School Senator from the College of Nursing

Section 10. The primary responsibility of the Student Life Senators is to represent all aspects of student life. Student Life Senators may serve as Standing Committee members and as voting members of the Senate.

1.       Student Life Senators shall consist of one representative from the following organizations:

a.       Inter Fraternal Council

b.      Panhellenic Council

c.       Multicultural Greek Council

d.      Campus Programs

e.       Multi-Cultural Student Union

f.       Inter Hall Council

g.       Campus Ministry

h.      Music Activities

i.        Disability Services

 

j.        Health Promotion

k.      VU Pride

l.        Athletics

2.       Any President of a Student Organization, or any student they choose to represent their organization, is invited to participate in the Senate as a non-voting member in the senate. They may propose legislation and actively participate in debate, but do not possesses any voting rights.

Section 11. Voting is limited to elected officials and appointed members only. All Executive Board Members of the Executive Branch with the exception of the Executive Vice President shall serve as ex-officio non-voting members of the Senate. Members of the Villanova Community may attend Senate meetings only when such meetings are advertised as open to the public.

 

 

ARTICLE VI.

Elections, Appointments, and Transitions

 

Section 1. The Student Government Association gives the Elections Commission full autonomy over the Student Government Association Elections, while advised by the Director of Student Involvement or his or her designee. The Elections Commission is an autonomous group of students who may not currently serve as elected or appointed officials in the SGA. This commission will be a standing commission that meets regularly throughout the year. The election laws, eligibility requirements, and campaign procedures shall be conducted in accordance with the Election Laws provided by the Elections Commission and should abide by the following:

1.       The independent Elections Commission shall convene for the fall and spring elections to oversee all election processes.

2.       An election shall be held in the spring semester to elect the Student Body President and Executive Vice President; sophomore, junior, and senior class senators, and school senators.

3.       The freshman class elections shall be conducted before fall break in the academic year that the class matriculates to Villanova. They shall occur in the same manner and under the same rules as the spring elections.

4.       The dates of the elections shall be set by fall semester by the Elections Commission and should fall ideally in the month of February

5.       In the election of the Student Body President and Executive Vice President, candidates shall be elected as a ticket.

6.       The sophomore, junior, and senior classes shall each elect three class senators. The candidates receiving the first, second, and third highest numbers of votes shall be elected into these offices.

7.       The freshman class shall elect six class senators. The candidates receiving the first, second, third, fourth, fifth and sixth highest numbers of votes shall be elected into these offices.

8.       In the election of school senators, candidates shall run as individuals seeking to represent the interests of the college in which they are enrolled.

 

Section 2. Voting Rights Clause: Full suffrage shall be given to all members of the undergraduate student body who are fully matriculated students.. No member of or candidate to the Student Government Association shall deprive any undergraduate student of their equal voting rights. Students may vote for school senators only within the specific college in which they are enrolled. Students may vote for class senators only within their own class year as defined by year of admission, or, in the case of transfer students, by credit standing as defined by their college. Outgoing seniors are eligible to vote as well.

Section 3. The SGA Student Body President shall make appointments to fill the positions of the Executive Board by the Inauguration as stated in Appendix III barring unusual circumstances. The Executive Board appointed positions include Chief of Staff and Director of Finance, Vice President for Diversity and Inclusion, Vice President for Public Relations, and the Vice President for Programming.

1.       Appointed candidates for the Executive Board and other aforementioned positions must be confirmed by a simple majority with a quorum present in the Senate in order for each candidate to take their designated office.

2.       These appointed positions have a term of one academic year.

3.       These appointed officials will serve at the pleasure of the Student Body President and the Senate.

Section 4. The newly elected government should meet during the month of April for a Transitions Retreat as highlighted in Appendix III and should regularly meet as the new Student Government Body through the end of the year into fall semester.

 

ARTICLE VII.

Vacancies and Succession

 

Section 1. Vacancies in any office of the Student Government Association shall be filled as provided herein.

1.       Should the office of Student Body President become vacant during the term of office, the Student Body Executive Vice President shall assume the duties of the President

2.       Should the office of Student Body Executive Vice President become vacant, a senator may run for election from within the Senate to fill said position.

3.       Should the seat of Chief of Staff and Director of Finance, Vice President for Diversity and Inclusion, Vice President for Public Relations, or Vice President for Programming fall vacant, the Student Body President shall appoint a suitable successor subject to the consent of a simple majority vote of the Senate.

4.       Should the seat of Director of the Basketball Lottery fall vacant, the Director of Student Involvement shall appoint a replacement with the consent of the Student Body President.

5.       Should the seat of a Student Life Senator fall vacant, the Student Body Executive Vice-President shall seek nominations from the respective student organizations/offices to fill such a vacancy.

6.       Should the seat of a School Senator fall vacant, the Student Body Executive Vice President shall seek nominations from the respective college dean’s offices to fill such a vacancy.

 

7.       Should any Class Senator office become vacant, the Student Body Executive Vice-President shall seek nominations from the respective class and, with the advice of the Executive Board, make appointments to fill such vacancies. The Senate must confirm the appointment by a simple majority vote.

8.       Should the offices of Student Body President and Executive Vice President fall vacant at the same time, the Student Government Association shall convene a Senate meeting with the greatest possible haste by the Director of Student Involvement and elect at that session, for the remainder of the term, a new President and Executive Vice President by a simple majority vote of those present. They shall be subject to the same requirements as candidates for election as described in Article III Section 2 and Appendix IV, and the same duties as outlined in Article IV and Appendix I.

Section 2. In the event that an election does not draw a sufficient number of qualified candidates, the newly elected Student Body President shall, in consultation with the Director of Student Involvement, fill any vacancy by appointment before the beginning of the new term, upon approval by the Senate.

 

ARTICLE VIII.

Amendments

 

Section 1. Any member of the Student Government Association may propose amendments to this Constitution.

Section 2. The Senate will review and approve proposed amendments.

Section 3. Proposed amendments must be submitted to the Senate and read at two separate and consecutive meetings of the Senate before being acted upon.

Section 4. Amendments to this Constitution require a two-thirds majority vote of the Senate.

Section 5. The Student Body President shall reserve the ability to veto any passed amendment.

Section 6. The Student Body President must approve or veto an amendment within one week of the vote. If no action is taken the amendment will be passed.

Section 7. The Senate may overturn a Presidential veto by two-thirds majority vote. Section 8. Amendments are subject to the approval of the Director of Student Involvement.

 

ARTICLE IX.

Ratification

 

Section 1. The Constitution of the Villanova Student Government Association shall be ratified upon its approval by the Senate, the approval of the Student Body President, the Student Life/Student Government Committee of the University Senate, and the Vice President for Student Life. It shall subsequently be published.

Section 2. This Constitution shall enter into full force and effect on May 22, 2017, the first day after the last day of spring semester, superseding and abrogating any and all governing documents and instruments existing prior to that date.

 

APPENDIX 1

 

Constitution Bylaws

 

Index:

I.  Purpose

II.   Executive Branch

III.   Legislative Branch

IV.   Elections

 

I.   Purpose

The Villanova University Student Government Associations is an organization that is run by undergraduate students and works for the undergraduate student body as a whole by ensuring that their respective needs and wants are communicated clearly, represented accurately and enacted upon promptly. The purpose of this appendix is to define the roles and responsibilities of each member of the Student Government Association.

 

II.    Executive Branch

The Executive Branch consists of the Executive Board and their councils/boards.

The Executive Board is made up of The Student Body President, The Student Body Executive Vice President, the Chief of Staff and Director of Finance, the Vice President for Diversity and Inclusion, The Vice President for Programming, the Vice President for Public Relations, and the Director of the Basketball Lottery. This grouping of executives, along with the other members of the Executive Board should meet weekly in a predetermined location (i.e. SGA office) to discuss the current issues surrounding the student body, to share information regarding each executive’s area of responsibility (i.e. the Chief of staff and Director of Finance will report weekly to the rest of the Executives on the financial expenditures in the most recent periodic cycle) to review discussions from the Senate, and act upon any amendments or bills passed in the Senate.

 

A.     The Executive Board:

 

i.        The Student Body President:

a.        Shall represent the interests and perspectives of the undergraduate student body to the staff, faculty, administration, and other educational/political leaders at Villanova and/or outside organizations as needed

b.        Shall see that all decisions of the Senate are faithfully executed

c.        Shall perform such other duties as directed by the Senate, passed by resolution with two-thirds support

d.        Shall coordinate and be ultimately responsible for all executive actions, organizational statements, decisions, and policies of the Student Government Association

e.        Shall appoint the other members of the Executive Board, as per the SGA Constitution

 

f.         Shall be responsible for communicating, organizing, and facilitating the weekly meetings with the Executive Board

g.        Shall have the power to veto any senatorial proposal, subject to a possible overriding done at the hands of the Senate with a two-thirds majority

h.        Shall, with help from the Student Body Executive Vice President, plan two retreats every year in conjunction with the Office of Student Involvement, for the entire SGA body as outlined in Appendix III

i.         Shall be a non-voting ex-officio member of the Senate

j.         Shall be responsible for creating an end of year report for the Villanova Community and for the officer who follows for all duties he/she will be responsible for

k.        Shall participate to the extent possible in the hiring process for Student Life positions.

l.         Shall be advised by the Director of Student Involvement or his or her designee.

 

ii.      The Student Body Executive Vice President and President of the Senate:

a.        Shall serve as the President of the Senate – its highest ranking official and chief policy advocate- and as such shall represent and express the wishes of the Senate to any persons outside said body

b.        Shall be the secondary contact for all issues regarding the Student Government Association

c.        Shall, with help from the Student Body President, plan two retreats every year in conjunction with the Office of Student Involvement, for the entire SGA body as outlined in Appendix III

d.        Shall be responsible for communicating, organizing, and facilitating Senate meetings once a week (with the expectation of holidays, breaks, and unforeseeable circumstances) from the transition retreat to the end of his or her term

e.        Shall set the agenda and legislation for the Senate meetings

f.         May appoint a senator to take care of day-to-day activities such as keeping meeting summaries, taking attendance, sending emails, composing a monthly newsletter in conjunction with the Vice President of Public Relations, and other operational tasks

g.        Shall appoint members of the Senate to committees that most closely aligns with their interests

h.        Shall meet consistently with each Senate committee chair to receive updates

i.         Serves as the liaison between the Senate and the SGA President, other VPs, and the administration

j.         Shall serve as the Student Body President pending any impeachments or absences of the standing Student Body President

k.        Shall serve as the official tie breaker for any voted senatorial proposal.

l.         Sets the structure of ad-hoc committees

m.      Shall be advised by the Assistant Director of Student Involvement

 

iii.    The Chief of Staff and Director of Finance:

 

a.        Shall assist the President with the oversight of the Executive Board

b.        Shall perform all financial transactions of the Student Government Association

c.        Shall report regularly to the Executive Board on the status of the Student Government Association budget

d.        Shall present to the Senate at the end of each term on the financial affairs of SGA

e.        Shall allocate funds in conjunction with the Student Body President on initiatives brought forth by the Senate

f.         Shall write the SGA budget with the Director of Student Involvement at the beginning of the academic year and present it for 2/3rds approval to the Senate

g.        Shall, in conjunction with the Student Life Advisory Committee of the Senate and the Director of Student Involvement, evaluate the budget processes for organizational areas within SGA

h.        Shall serve as an ex-officio nonvoting member of the Senate

i.         Shall record attendance at the beginning of each meeting of the Student Government Association

j.         Shall investigate, (i.e. an inquiry) and report to the Executive Board, with any member missing more than two meetings per semester

k.        Shall record the minutes of each Executive Board meeting, which shall be made publicly available by midnight the subsequent night

l.         Shall undertake all official correspondence from the Student Government Association, record all resolutions, and maintain all records

m.      Represent the Executive Board and the SGA President in meetings with administrators, faculty, staff, and other persons within the university

 

iv.    The Vice President for Diversity and Inclusion

a.        Shall be appointed by the President of the Student Body after receiving a list of nominees from the Diversity and Inclusion Council and the Director of Intercultural Affairs

b.        Shall oversee the Diversity and Inclusion Council who will give input and assistance on all tasks undertaken by the VP

c.        Shall ensure that students are represented within SGA and will assist in the recruitment of members of the Executive Board and Senate to ensure that a diverse array of students are applying for positions. To ensure this, the Associate Vice-Provost for Diversity and Inclusion and/or the Director of Intercultural Affairs will provide comprehensive diversity training for this Vice President

d.        Shall work with the Office of Diversity and Inclusion, the Office of Intercultural Affairs, the Office of Disability Services, and the advisors of VU Pride, ACT, and other intercultural groups in developing and promoting programs and initiates to improve the quality of life for all students

e.        Shall report on a monthly basis to the members of the Executive Board at one of their weekly meetings

 

f.         Shall convene a bi-weekly meeting with the Diversity and Inclusion Council to discuss programs and initiatives

g.        Shall attend the Senate meetings as a non-voting ex-officio member

h.        Shall, along with the Campus Climate committee, conduct research on the current topics of concern on Villanova’s campus and present monthly at the Executive Board meetings and then subsequently at one of the bi-weekly general body meetings

 

v.      The Vice President for Public Relations

i.             Create, interview, appoint, and oversee the Public Relations Department as approved by the President of SGA

ii.             Advise the President and the Executive Board on all matters related to marketing, publicity, and public relations

iii.             Manage the SGA email accounts and public request systems

iv.             Shall oversee promoting and advertising projects being conducted by the Student Government Association Shall oversee all of the social media accounts representing the Student Government Association

v.             Shall work with the Executive VP to create monthly newsletters containing updates on the activities of The Student Government Association from within the Senate as well from within the Executive board and the respective divisions, as appropriate

vi.             Shall serve as an ex-officio non-voting member of the Senate

vii.             Shall organize, promote, and run at least two town hall type meetings throughout the course of the academic year in conjunction with the VP of Programming

 

vi.            The Vice President for Programming

i.             Create, interview, appoint, and oversee the SGA Programming Board

ii.             Shall execute advocacy based programming that will not conflict with the Campus Activities Team’s (CAT) events

iii.             Shall be responsible for all programming initiatives of SGA

iv.             Shall organize programs and initiatives at the will of the Senate

v.             Shall work with the Chief of Staff and Director of Finance to allocate funds for programming

vi.             Shall work with the VP of Public Relations to execute at least two town hall type meetings per academic year

vii.             This position will be reviewed after 2 years of existence and will be altered if need be, after assessment. If nothing is changed regarding this position, this descriptor shall be struck from this Appendix

 

vii.         The Director of the Basketball Lottery

a. Shall oversee the basketball lottery in partnership with the Director of Student Involvement

 

 

 

B.     Executive Departments, Councils, and Board

 

i.        The Diversity and Inclusion Council

a.        Shall be made up of the VP for Diversity and Inclusion and a group of students selected under the advisement of the Office of Diversity and Inclusion, the Office for Intercultural Affairs, and the Office of Student Involvement

b.        Shall address student issues and concerns relating to diversity and inclusion in conjunction with the Senate committees

c.        Shall be responsible for ensuring that SGA uphold its vision of diversity as per its non-discrimination clause

 

ii.      The Public Relations Department

a.        Shall serve as the staff for the VP for Public Relations and complete all tasks the VP for PR chooses to delegate as outlined under the description of VP for Public Relations

b.        Members will be interviewed and appointed by the VP for Public Relations

 

iii.    The SGA Programming Board

a.        Shall serve as the staff for the VP for Programming and complete all tasks the VP for Programming chooses to delegate as outlined under the description of VP for Programming

b.        Members will be interviewed and appointed by the VP for Programming

 

III.    The Legislative Branch, “The Senate”

The Senate which is SGA’s Legislative Body consists of the Student Body Executive Vice President, who is the President of the Senate, fifteen Class Senators, twelve Student Life Senators, and seven School Senators.

 

A.     Positions

 

i.             The Student Body Executive Vice President:

a.        Roles of this position can be found under the Executive Branch of this appendix.

 

ii.             Class Senators

a.        Shall have one vote in all matters of the Senate when present

b.        Represent their respective classes effectively and accurately

c.        May apply to chair any standing committee or ad-hoc committee

d.        May apply to join any standing committee or ad-hoc committee if not at full capacity

e.        Is expected to attend all weekly Senate meetings

 

iii.             Student Life Senators

 

a.        Shall have one vote in all matters of the Senate when present

b.        Shall represent their respective organization, council, or office effectively and accurately

c.        May apply to chair any standing committee or ad-hoc committee

d.        May apply to join any standing committee or ad-hoc committee if not at full capacity

e.        Is expected to attend all weekly Senate meetings

 

iv.             School Senators

a.        The School Senators shall be made up of (2) appointed officials from the School of Business, (2) appointed officials from the College of Liberal Arts,

(1)    appointed official from the College of Sciences, (1) appointed official from the College of Engineering, and (1) appointed official from the College of Nursing.

b.        Shall have one vote in all matters of the Senate when present

c.        Shall represent their respective schools effectively and accurately

d.        May apply to chair any standing committee or ad-hoc committee

e.        May apply to join any standing committee or ad-hoc committee if not at full capacity

f.         Is expected to attend all weekly Senate meetings

 

B.     Committees

 

i.            Committee Structure

a.        All committees shall include one chair who is voted upon by the committee after the spring election

b.        Ad-hoc sub committees may be created by a committee chair if a need arises to draw more attention to a particular issue under a committee’s jurisdiction

c.        Committee chairs may not serve on other committees

d.        Senators who are not chairs must serve on at least one committee but no more than two committees

e.        Committees are responsible for improving the efficiency of the Senate

f.         Ad hoc committee structure will be determined by the President of the Senate

 

ii.             Mission and Social Justice Committee

a.        Shall meet at a minimum of two times per month

b.        Shall consist of one committee chair and at the most, 5 committee members

c.        Shall be responsible for working with the VP for Programming for planning and executing two Feast with the Friars events per year and one staff appreciation day per academic year

d.        Shall propose legislation in the Senate for additional programming pertaining to social justice and the mission of the University

e.        Shall meet regularly with the Augustinian Community, the Center for Peace and Justice, and Campus Ministry to increase efforts to improve campus efforts to reach the goals of the University mission

 

f.         Shall create initiatives to empower students to participate in fighting for, and raising awareness around, issues of social justice

 

iii.             Campus Climate Committee

a.        Shall meet at a minimum of two times per month

b.        Shall consist of one committee chair and at the most, six committee members

c.        Shall be responsible for planning and executing at least two town hall type meetings with the VP for Programming and the VP for Public Relations

d.        Shall conduct research and review University policies and other student affairs, and report findings to the Senate on these matters

e.        Shall be responsible for working with the VP for Diversity and Inclusion on research initiatives

f.         Shall conduct regular forums on current University affairs in conjunction with the VP for Programming and/or the VP for Public Relations if need be

g.        Shall write resolutions and commendations for the Senate regarding all current University issues on campus

 

iv.             Intellectual Climate Committee

a.        Shall meet at a minimum of two times per month

b.        Shall consist of one committee chair and at the most, five committee members

c.        Shall be responsible for working with the VP for Programming for planning and executing at least one open forum with the Provost per academic year

d.        Shall meet regularly with the academic deans and the University Provost to provide student input on academic affairs of the university

e.        Shall concern itself with the affairs of the library, the study abroad office, the tutoring centers, and the Office of Intercultural Affairs, other academic related offices

 

v.             Student Life Advisory Committee

a.        Shall meet at a minimum of two times per month

b.        Shall consist of one committee chair and at the most twelve senators

c.        Shall designate one committee member to work with the Nova Nights Committee in programming events.

d.        Shall concern itself with the affairs of Dining Services, Parking and Transportation, Residential Life, Student Organizations, Campus Recreation, and other Student Life Offices

e.        Shall serve as an intermediary between student organizations and the Office of Student Involvement

f.         Shall organize, manage, and distribute the Conference and Professional Development fund for student organizations

g.        Shall work with the VP for Programming and the Villanova Athletics Department to coordinate athletic events

h.        Shall be responsible for working with the VP of Programming and the Office of Student Involvement for planning a student organization awards ceremony

 

 

 

IV.   Elections and Appointments

A.     Fall Elections

 

Fall Elections shall take place at the end of September or the beginning of October. All senators elected shall undergo an orientation organized by the President of the Senate

 

B.     Spring Elections

 

Spring Elections should ideally take place in the month of February. Vice Presidential appointments and Senate Committee Appointments must be made ratified by the middle of April.

 

 

 

 

APPENDIX 2

 

Parliamentary Procedure/Robert's Rules of Order

 

Index:

 

I.            Purpose of Parliamentary Procedure

II.             Basics of Parliamentary Procedure

III.             Typical Order of Business

IV.             Role of Presiding Officer

V.             General Procedure for Handling a Motion

VI.             General Rules of Debate

VII.             Motions in Ascending Order of Preference

VIII.             Voting

 

I.            Purpose of Parliamentary Procedure

1.          Ensure majority rule

2.          Protect the rights of the minority, the absentees and individual members

3.          Provide order, fairness and decorum

4.          Facilitate the transaction of business and expedite meetings

II.             Basics of Parliamentary Procedure

1.          All members have equal rights, privileges and obligations.

2.          A quorum must be present for the group to act – if the bylaws of the organization do not establish a quorum, the general rule is that a majority of the entire membership must be present in order to transact business.

3.          Full and free discussion of every motion is a basic right.

4.          Only one question at a time may be considered, and only one person may have the floor at any one time.

5.          Members have a right to know what the immediately pending question is and to have it restated before a vote is taken.

6.          No person can speak until recognized by the chair.

7.          Personal remarks are always out of order.

8.          A majority decides a question except when basic rights of members are involved.

9.          A two-thirds vote is required for any motion that deprives a member of rights in any way (e.g., cutting off debate).

10.      Silence gives consent. Those who do not vote allow the decision to be made by those who do vote.

11.      The chair should always remain impartial.

III.             Typical Order of Business

1.          Call to Order

2.          Roll Call/Determination of a Quorum

3.          Adoption of the Agenda

 

4.          Reading and Approval of the Minutes of the Previous Meeting

5.          Reports of Officers

6.          Reports of Standing Committees

7.          Reports of Special (Ad hoc) Committees

8.          Special Orders

9.          Unfinished Business and General Orders

10.      New Business

11.      Program, if applicable

12.      Announcements

13.      "Good of the Order"

14.      Adjournment

IV.             Role of the Presiding Officer

1.          Remain impartial during debate - the presiding officer must relinquish the chair in order to debate the merits of a motion

2.          Vote only to create or break a tie

3.          Determine that a quorum is present before the start of the meeting

4.          Introduce agenda

5.          Recognize guests

6.          Determine if a motion is in order

7.          Keep discussion on topic

8.          Maintain order

9.          Put motions to a vote and announce results

V.             General Procedure for Handling a Motion

1.          A member normally must obtain the floor by being recognized by the chair.

2.          Member makes a motion.

3.          A motion must be seconded by another member before it can be considered.

4.          Before the motion is restated by the chair, any member can rise, without waiting to be recognized, and suggest a modification of the wording to clarify the motion. The maker of the motion can choose to accept or reject the modified wording (does not require a second).

5.          If the motion is in order, the chair will restate the motion and open debate (if the motion is debatable).

6.          The maker of a motion has the right to speak first in debate.

7.          Debate is closed when: Discussion has ended, or a two-thirds vote closes debate

8.          The chair restates the motion

9.          The chair calls for a vote.

10.      In order for a vote to pass, a quorum of 50% attendance is mandatory.

11.      A quorum is assumed unless questioned.

12.      The chair announces the result of the vote

VI.             General Rules of Debate

1.          No members may speak until recognized by the chair.

2.          All discussion must be relevant to the immediately pending question.

 

3.          No member may speak a second time until every member who wishes to speak has had the opportunity to do so.

4.          No member can speak more than twice to each motion.

5.          All remarks must be addressed to the chair – no cross debate is permitted.

6.          It is not permissible to speak against one's own motion

7.          When possible, the chair should let the floor alternate between those speaking in support and those speaking in opposition to the motion.

8.          When a large number of people wish to speak to a motion it may be advisable for the chair to make a list of who is to speak next

9.          Members may not disrupt the assembly.

10.      Rules of debate can be changed by a two-thirds vote.

 

VII.             VII. Motions in Ascending Order of Precedence

1.          Main Motion - introduce business to assembly for consideration. A main motion can only be made when no other motion is pending. A main motion yields to privileged, subsidiary and incidental motions.

2.          Subsidiary Motions - change or affect how the main motion is handled which is voted on before the main motion

3.          Postpone Indefinitely - when the assembly does not want to take a position on the main question. Its adoption kills the main motion for the duration of the session and avoids a direct vote on the question. Useful in disposing of a poor motion that cannot be either adopted or expressly rejected without possibly undesirable consequences.

4.          Amend - changes the wording of the main motion before it is voted upon.

5.          Refer - sends a pending motion to a standing committee, or to an ad hoc committee to be appointed or elected, for consideration. The motion to refer may include instructions to investigate, recommend, or take action, and may specify the composition of the committee.

6.          Postpone Definitely (Postpone to a Certain Time) - delays action until a certain time specified in the motion (not beyond the next regular business meeting).

7.          Limit or Extend Debate - is used to reduce or increase the number or length of speeches permitted or to require that debate be closed at a specified time. It requires a two-thirds vote.

 

VIII.             Voting

1.          Majority vote - defined as more than half of the votes cast by those present and voting (i.e., excluding abstentions) unless the organization's rules specify otherwise (e.g., majority of those present, or majority of the entire membership)

2.          Two-thirds vote - defined as at least two-thirds of those present and voting, unless otherwise specified by the organization's rules. Examples of motions that require a two- thirds vote: to close, limit, or extend debate; to suspend the rules; to amend the Constitution and bylaws; to close nominations; to remove an officer or expel a member; or to object to the consideration of a motion.

 

3.          Methods of Voting:

i.       Voice vote - method normally used

ii.       Show of hands or rising vote - used to verify an inconclusive voice vote or on motions requiring a two-thirds vote

iii.       Ballot - normally used for election of officers and when ordered by a majority vote

iv.       Roll call vote - used when it is desired to have a record of how each member voted. Can be ordered by a majority vote unless the organization's bylaws specify otherwise.

 

 

 

Index:


APPENDIX 3

Transition Retreat and Member Retreat

 

 

I.            Transition Retreat

II.             Planning Retreat

 

I.   Transition Retreat

The purpose of the Transition Retreat for the Student Government Association is to familiarize members with their roles within the organization and on Villanova’s campus and to create a smooth transition from one administration to another. It will also serve as an opportunity for students to build relationships with other students in the organization. The Transition Retreat must take place during the month of April. It is the responsibility of the Student government Association President and Executive Vice President to hold the Transition Retreat.

 

A.     Oaths of Office

The previous Student Body president shall preside over the induction ceremony of the newly elected officials as they enter into their new respective roles. Oaths of Office need to be taken before officially getting sworn in as elected officials. The president shall read, and upon repeat by the newly elected, the Official Oath of Office. This ceremony shall take place at the start of the Transition Retreat.

 

B.     Role Orientation

Each member shall be given a digital copy of the SGA Constitution along with its appendices at the annual Member Retreat. Members will be responsible for reading this document and fully comprehending the responsibilities of their specific role. It is the responsibility of the Chief of Staff and Director of Finance to ensure that all members of the SGA become oriented in their designated responsibilities at the Transition Retreat.

 

C.      Parliamentary Procedure Training

It is the responsibility of the standing President of the Senate and the President of the Senate Emeritus to train all members of the Student Government Association in parliamentary procedure at the Transition Retreat.

 

D.     Nominations and Appointments

The Senate shall convene for the first time at this retreat, where they will approve nominations for the VP and committee chair positions.

 

E.     Housekeeping Items

All of SGA shall review transition notes and summaries from the previous year’s administration.

 

F.      Brainstorming

Committees and teams will brainstorm and keep notes for the upcoming year

 

II.   Planning Retreat

The purpose of the Planning Retreat for the Student Government Association is to come up with a blueprint for the year. Members will review roles and parliamentary procedure and will receive training in specific areas. This retreat will build upon the work done at the Transitions Retreat. This retreat may take no later than the second weekend of the start of fall semester.

 

A.     Transitions Retreat Review

The SGA President will give an overview the Transitions Retreat, review parliamentary procedure, and review roles.

 

B.     Leadership Training

It is the responsibility of the Student Body President to have all members of the SGA trained in leadership at the annual Planning Retreat. The Student Body President shall work with the Student Involvement to organize this training.

 

C.     Diversity and Inclusion Training

It is the responsibility of the Vice President of Diversity and Inclusion to work with the Office of Diversity and Inclusion, the Office of Student Involvement, the Office of Intercultural Affairs and/or other offices on campus to have all members of the SGA trained in Diversity at the annual Planning Retreat.

 

D.     Semester Planning

It is the responsibility of the President and Executive Vice President to organize a semester planning portion of the retreat