The University Mailrooms handle over 1.7 million pieces of intra-campus mail per year. Proper addressing and preparation of intra-campus mail is essential to ensure correct and prompt delivery.
Addressing
All intra-campus mail addresses should include department names for faculty and staff and mailbox numbers for students.
Building names and room numbers are not necessary for intra-campus mail.
Detailed address formats
Preparation
Preparation of intra-campus mail varies depending on the type of mail being sent and is as follows:
A. Single Piece Mailings
This is your everyday mail picked up from your department. This mail should be separated from your off campus mail, sorted by size, and bundled with a rubber band with all addresses facing in the same direction. Student mail should also be separated from faculty and staff mail.
B. Bulk Mailings
Large mailings of at least 200 pieces should be sorted by department or in box number order. Mailings going to all faculty and/or staff, all students, or all students of a certain class can be addressed by Bulk Mail. If you are going to have a bulk, intra-campus mailing to be picked up from your office the mailing should be in postal trays or tubs rather than cardboard boxes. Trays and tubs can be obtained by calling the mailroom.
C. Parcels
Parcels up to 70 pounds can be sent via intra-campus mail. Parcels will usually be picked up with your regular mail pick up. If you are sending more than five parcels or any parcel weighing over 25 pounds please call the mailroom to arrange a special pick-up.
