Policies

We appreciate the opportunity to work with you to plan a successful event. The menus in this guide represent our traditional offerings. However our skilled staff and chefs can also create custom menus and environments for your special occasions. Villanova University Catering offers a range of services from a simple delivery to your office to formal dining.

 

Full Catered Service

Full Catered Service menus are priced for service in the Connelly Center. Formal service orders are served with china, glassware, flatware and white linen at no additional charge within the Connelly Center. Fully customized receptions with special menus, floral arrangements and upscale linen can be arranged with our catering coordinators at an additional charge.

  • The Scholar Buffet
  • The Academia Buffet
  • The Collegiate Buffet
  • The Provincial
  • Hot Breakfast Buffet

 

Casual Service

Casual service orders are delivered right to your meeting room, served with disposable ware. We will return after your event to pick up catering supplies. An attendant can be provided up request. Service of hot foods will require an attendant.

  • Morning breakfast Packages
  • Cold lunch Buffet Assorted
  • Fancy Sandwich Buffet
  • Take a break selections.

 

Delivery Service

Standard deliveries and pick-ups are set up at your convenience. To provide complimentary delivery on campus we require a $50 food minimum. For orders occurring weekdays after 4 p.m. or on the weekends, there will be an additional charge for labor and services.

  • Meals on the Go

 

Staffing Guide
Staffing needs are based on the number of guests, menu, logistics of space and style of service.
Buffet Service 1 attendant per 30 guests
Sit-down dinner 1 attendant per 20 guests
Butlered Hors d’oeuvres 1 attendant per 25 guests
Reception 1 attendant per 50 guests
Bartender 1 per 50 guests
Action Stations 1-2 attendants.
Based on the action of the station.
Carver 1 per carving station
Staffing Costs
5 hour minimum for ALL staff
Attendant $125
Carver $150
Bartender $150
After the initial 5 hours, $25 is charged for each additional hour. No gratuity is charged or expected.

Dietary Restrictions

We offer a vegetarian option on all our menu packages. To ensure all your guests have an experience that exceeds their expectations we offer vegan, gluten and dairy free options upon request. Our chefs are trained to properly prepare specialized meals to ensure your guest’s safety regarding a specific food allergy while providing a delicious and nutritious meal. If you do not find a suitable meal in our catering menu, our Executive Chef will be happy to develop a menu to meet all your specific needs.

We are very proud that all of the food we prepare and serve is free of partially hydrogenated oils (trans-fats), all sources of Monosodium Glutamate (MSG), peanuts, tree nuts and coconut. Additionally, all the seafood served on our menus is sustainable and sourced following the guidelines set by the Monterey Bay Aquarium’s Seafood Watch program. Our cooking and salad oils are non-GMO, expeller pressed canola oil. Villanova University is a Fair Trade University and we are pleased to serve the following fairly traded food products: Bananas, Sugars, Coffees, and Teas. Cage Free eggs are also featured on all our menus.

 

Removal of Food

Thank you for your understanding, any remaining food after an event may not be removed by guests due to State health code regulations and liability issues.

 

Sales Tax

Non Profit organizations must provide a copy of their tax exempt status PRIOR to the event for waiver of the 6% Pennsylvania state sales tax.

 

Placing an Order and Booking an Event

Thank you for your understanding. In order to best serve you and plan for your special event, we do require five (5) business days notice for full service catered functions and three (3) business days notice for all other arrangements. We may not be able to accommodate certain orders and group sizes with less than three (3) business days notice, however, we will do our best to accommodate your event or assist in arranging other on-campus dining options.

 

Attendance Guarantee

A final guarantee of guest attendance must be provided 3 full working days prior to your event (see guide below). If we do not receiv your final guarantee, we will use the last estimate on record. Any increase in guest attendance after this deadline will result in additional charges.

Event Day Guarantee Due
Saturday, Sunday & Monday Noon Wednesday
Tuesday Noon Thursday
Wednesday Noon Friday
Thursday Noon Monday
Friday Noon Tuesday

 

Holidays and Breaks

On designated Villanova University holidays, Villanova University Catering will NOT be available. During University breaks Villanova University Catering may not be available.

 

Room Reservations

Location Reservation Contact
Connelly Center,
Dougherty Hall - East/West Lounge,
Garey Hall Café,
Luis De Leon Room (SAC 300)
610-519-7270
Driscoll Hall 610-519-4905
Dundale Hall 610-519-4260
The Exchange 610-519-7761
* ALL events in the President’s Lounge of the Connelly Center require an attendant.
* Rental charges may be incurred outside of the Connelly Center.

 

Cancellations

5 full working days notice 10% of the events total cost will be charged
48 hours notice 25% of the events total cost will be charged
Less than 48 hours notice full cost of the event will be charged
If the University unexpectedly closes, your event will be cancelled at no charge.
If the University has a 2 hour delayed opening and your event falls within that time slot, your event will be cancelled at no charge.

 

Alcohol Policy

The Catering Office can assist you in making arrangements regarding alcohol and bar services for your event. Villanova University does not allow for the on-site sale of alcohol to individuals under any circumstances.

Villanova Catering can purchase and provide alcohol at cost for your group, or the group can supply its own alcohol, and Villanova Catering will serve it. In either case, the group is responsible for the costs of Villanova Catering bartenders and a service charge for bar set-ups (full bar set-up, or beer-wine-soda set-up). Beer, wine, or liquor cannot be ordered unless Villanova Catering is also providing some type of food menu item.

Full Bar Set-Up - $250
Includes mixers, sodas, cocktail napkins, bar fruit, cups, clothed table, ice buckets, set up and serviee of host owned liquor.

Wine and Beer Bar Set-Up - $150
Includes sodas, cocktail napkins, cups, clothed table, ice buckets, set up and serviee of host owned liquor.

Bartender - $150 per bartender

Wine poured tableside - $5 Corkage fee per bottle

All events serving alcohol require a bartender

If Villanova Catering provides the alcohol, it will be charged to the group as purchased.

Groups can provide their own alcohol for an event. The group is responsible for the cost of the bar set ups and the bartenders. Groups that provide their own alcohol are responsible for delivering it according to Villanova Catering directions. unused alcohol will be returned to the host at the end of the event.