Placing an Order

Catering can only accept requests for service that have been placed within an adequate time frame. Contracts will only be accepted with 3 business days advance notice. All requests not placed with 3 business days notice are only approved, if possible, at the discretion of the Catering Department.

Delivery Services

Standard deliveries and pick-ups are set up at your convenience. Unless requested or needed based on your event specifics, service staff will not remain at the event. To provide complimentary delivery on the Campus we have a fifty dollar food minimum order Monday through Friday, 8 am to 5 pm. For orders occurring weekdays after 5 p.m., or on weekends, there will be an additional charge for labor and services.

Attendance Guarantee

To keep your costs as low as possible, it is important to have an accurate count. A final guarantee of attendance must be provided four full working days prior to your event. This time is required to ensure an adequate staff of attendants and sufficient quantities of food for your guests. The number of guests you state will be considered a minimum guarantee and not subject to reduction. Any increases in count after this deadline may result in additional charges for new costs incurred above the quoted per person charges.

Cancellations

If it should become necessary to cancel an event, please notify our Events and Catering Office immediately. Our cancellation fees are as follows:

• Seven calendar days notice – 10% of the function’s total cost will be charged.
• 48 hours notice – 25% of the function’s cost will be charged.
• Less than 48 hours – full cost of the event will be charged.

Pricing

Our quoted prices include the following (except where noted):

• White linen with burgundy napkins
• White china, flatware and glassware
• Standard chairs and sixty inch round tables
• All paper service, where appropriate

Flowers, rental equipment, props, specialty linen, and tents are available for additional charges.

Special menu requests will be gladly accommodated; however, price adjustments may be necessary.

Billing

Villanova University Departments

We ask that you provide your departmental account number to the Events and Catering Office when planning your event.

Non-Profit Tax Exemption

Non-Profit Organizations must provide a copy of their tax exempt status prior to your event for waiver of the six percent Pennsylvania state sales tax.

Room Setup

All table and chair set ups that are not located in the Connelly Center, St. Augustine Center or a dining facility are the responsibility of the party requesting the space. You will need to notify Conference Services for set up in these areas.

Liquor Policy

The Events and Catering Office can assist you in making arrangements regarding alcohol and bar services for your event. Villanova University does not allow for the on-site sale of alcohol to individuals in any circumstances. Group functions where alcohol (beer, wine or liquor) is served and is part of a banquet, reception or party-type
event, which may be free admission or one, in-advance admission price for the whole event, can be permitted according to state law.

Villanova Catering can buy and provide alcohol at cost for your group, or the group can supply its own alcohol, and Villanova Catering will serve it. In either case the group is responsible for the costs of Villanova Catering bartenders and a service charge for bar set-ups (full bar set-up, or beer-wine-soda set-up) according to prescribed standards based on number of attendees.

If Villanova Catering provides the alcohol, it will charge a group for what attendees consume at the event, by-the-bottles (beer or wine), or by-the-portion-of-the-bottle (liquor). A group can limit the amount of alcohol served by designating in advance the amount it wants Villanova Catering to purchase. Groups that provide their own alcohol are responsible for delivering it according to Villanova Catering directions and removing any remaining alcohol immediately following the function. For further catering information, call (610) 519-7273.

Fixed Cost for Alcohol

Full Bar Set Up (Liquor and Wine/Beer/Soda): $250.00
Includes Mixers, Sodas, Cocktail Napkins, Bar fruit, Cups, Clothed Table, Ice Buckets, Setup and availability for purchase of all liquor.

Wine/Beer/Soda Bar: $150.00
Includes Sodas, Cocktail Napkins, Cups, Clothed Table, Ice Buckets, Setup and availability for purchase of all wine and beer.

Additional Policies

• Cash bars are not permitted.
• All alcoholic beverages are provided at cost.
• When wine is poured tableside, there will be a five dollar per bottle corkage fee.
• There will be a service charge of two hundred and twenty-five dollars for a full bar.
• A service charge of one hundred dollars will be accessed for a wine, beer, and soda bar.
• The charge for a soda bar is one dollar and fifty cents per person.
• Bartenders are provided at a rate of one hundred and twenty-five dollars each.
• All off campus groups must be sponsored by a University department in order for University Catering to provide alcohol at their event.
• All PLCB rules and regulations regarding age and intoxication will be adhered to.

Holidays and Breaks

On designated Villanova University holidays, University Catering will not be available. During University breaks, catering services may not be available.

Food Removal

Due to the regulations of the Health Department, and catering industry standards, any food not consumed at the event may not be removed, except by University Catering.

Picotte Hall at Dundale Mansion Catering

Full service breakfast, luncheons, and dinners listed in this menu do not apply to Dundale Hall. A separate menu is available on request.