New Employees

Welcome to Villanova!

Congratulations! We are pleased that you have joined the VU community. These first few days and weeks can seem overwhelming as you learn about the unique culture, processes and needs of the university and of your department. The resources in this section are intended to help you get acquainted with the university and become comfortable in your new role in our community.

As a new employee, you are invited to attend our New Hire Orientation Program. This half-day program will help you get to know the university and what you need to do in your first few days and weeks.

Hours of Work

Full time non-exempt personnel are normally scheduled to work Monday through Friday, from 9 a.m. to 5 p.m., with a one-hour unpaid lunch break. Part Time employees are expected to work the schedule assigned by their supervisor; a lunch break may or may not be part of the schedule. Any questions regarding schedules are to be discussed with your immediate supervisor. You may be required as part of your job to work on Saturdays and/or Sundays, to have different starting times from week to week or day to day, or to be assigned irregular work hours or work weeks. Some departments may set the standard work schedule and/or overtime requirements to meet the special needs of that particular unit.


Seniority begins with the first day of full-time employment at Villanova, and is maintained as the seniority date, except for any modifications due to previous continuous part-time service or termination and subsequent rehire, before one (1) year has passed. When an employee changes from part-time to full-time, an adjusted seniority date is calculated.

Former employees who are rehired by the University within one (1) year of their last day worked will not be considered new employees, and will have their date of service adjusted to reflect the length of the absence. All other former employees who are rehired by the University will be considered new employees.

Service Recognition

Currently, the University presents a service recognition pin to employees who have completed 10 years of service and then again at each subsequent five-year level of service. Traditionally, an annual Service Recognition Dinner is held to acknowledge those employees who have celebrated these service milestones during the year. The dinner also represents the University's official statement of appreciation to those employees who have retired during that year.

Staff Identification Cards

The Wildcard is the University’s identification card. All employees are required to obtain a Wildcard and to carry it with them while on campus, and produce it if requested by the proper authority. The first Wildcard is of no cost to the employee, but if the Wildcard is lost or stolen, there will be a replacement fee. The Wildcard is the property of the University and must be returned upon termination of employment. For more information about the Wildcard, please visit their web site at


Employee parking areas are located at several places on campus. In order to maintain a sound parking program, and to reduce congestion and inconvenience, it is important that all employees park only in their assigned areas. Cars are not admitted to these lots without a current parking permit.

All staff using University parking spaces are required to pay an annual fee for parking. You may purchase your initial permit in the Public Safety office, located in Garey Hall. For more information regarding renewal of a parking permit or to obtain a copy of the University’s Parking Regulations, contact the Public Safety Department at 9-6989, or visit their web site at

Guidelines for New Employees

image for new hire application

All new employees are expected to attend a New Employee Orientation, where they will complete their New Hire Paperwork (I-9, W-4, etc.) and learn about the University, including the following topics:

  • Mission and Values of Villanova University
  • Pertinent Policies and Procedures
  • Public Safety/Parking
  • Benefits
  • Performance Review Process
  • Harassment Prevention Training
  • Other University Departments and Services