FAQs for Job Applicants

Application Process

How do I apply for a job at VU?

All applications should be submitted using the online application process. The first step in the process is to visit the VU Jobs website . You will need to Create a New Account to submit your application. Once you click on Create a New Account, you will be guided through the application process and be able to search and apply for open positions. You will use the same log in information each time you apply for a job.

If you need assistance with completing the online application during normal business hours, please contact the Villanova University Human Resources department at 610-519-7900. When our office is closed, you may call 610-519-7616 and leave a message; you will receive a return call the morning of the next business day. If you require computer access or prefer in-person assistance, you may also visit Human Resources in St. Mary’s Hall, Monday through Friday, 10 a.m. to 4 p.m.

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Do I need an email address to apply for positions at VU?

An email address is required to complete an on-line application for password retrieval and communcaitions. If you do not currently have an email address, there are many free options for you to use.

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How will I know if my online application was submitted successfully?

You will receive an immediate confirmation once you have completed the online application process. To ensure that the information you submitted was completed accurately, you are encouraged to log back in to your account and review your information.

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How can I tell if my resume is still active in the system?

Resumes remain active in our resume database indefinitely. However, as you attain additional work or educational experience, you are encouraged to update your application.

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If I don't have a computer, how can I apply for positions at VU?

You may visit the Human Resources department, located at St. Mary’s Hall, Monday through Friday, 10a.m. to 4 p.m. Computers are also available at most public libraries.

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What if I forget my password?

Go to the login screen and click on "Forgot your password?" You will need to enter your email address. Once submitted, an email message with the subject line "Password recovery" will be sent to the email address associated with your user profile. Please click on the link in the e-mail and follow the instructions to reset your password. You will receive an email confirmation when your password has been successfully reset.

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Searching and Applying for Open Positions

How do I search for open positions?

For a quick search. select Staff Positions or Faculty Positions for a list of each. You can also go to Search Openings to search for positions by Type of Position, Posting Number, Keywords, or by when a job opening was posted.

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What happens after I submit my application for a position?

You will receive a confirmation when you have successfully applied to an open position. Your application and qualifications will be reviewed by the hiring manager for the minimum qualifications and the department's preferred skills and experience for the position. The hiring manager will contact an applicant directly if they are interested in arranging an interview. Following the interviews, the hiring manager will select the most suitable candidate for the position.

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How are individuals selected for interviews?

The hiring department determines which applicant they are interested in interviewing for an open position. If the hiring department is interested in interviewing an applicant for a position, they will contact the applicant directly by phone or email.

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How do I know if a job at VU is still open to new applicants?

Any position that appears on the Job Postings website is still accepting applications. You may also check the status of positions you have directly applied for through the Job Submission Status section in your account. The Job Status column will provide you with the current status of positions you have applied directly for.

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How long does a position remain open?

If a closing date is displayed in the posting, it willl close to applicants at midnight on that date. If no date is indicated, it will remain open until the position is filled.

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How will I know if a position has been filled or closed?

If a position is no longer on the Villanova job website, the position has either been filled or closed to new applicants. If you applied for a position and were not selected for an interview, you will receive an email at the email address you supplied on your application.

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Who can I contact if I need an accommodation for special assistance in completing my application?

If you are a person with a disability and require assistance with the employment process, please contact Villanova’s Human Resources at 610-519-7616, Monday through Friday, 9 a.m. to 5 p.m.

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Application Status

How do I check the status of my application?

You can login to your account and click on the Job Submission Status for an update on those positions to which you have applied. The Job Status column in this feature will show you the current status of the position. The HR Status column in this feature will show your individual status within the position.

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When can I expect to hear about the status of my application?

You can monitor the status of your application online through the Job Submission Status feature. The hiring department reviews the applications and if the hiring department is interested in speaking with you regarding the position, they will contact you directly. We regret that due to the volume of applicants Villanova receives, we are unable to respond to each candidate individually regarding the status of their application.

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How long will the positions I applied for remain in my Job Submission Status?

A position will remain in your Job Submission Status for six months after the position is filled or closed.

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Who can I talk directly to about a job I have applied for?

The hiring manager will contact you directly if they are interested in speaking with you about a position you applied for. We regret that due to the volume of applicants Villanova receives, we are unable to respond to each candidate individually regarding the status of their application.

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