Benefits Open Enrollment  

Open Enrollment for the 2015-2016 plan year will run from April 15 until April 29th.

Dear Colleague,

Benefits Open Enrollment will run from April 15, 2015 through April 29, 2015. This is the one time each year that you are able to review and make changes to your health, welfare and voluntary benefit elections. There are changes to the health plans that may require you to make decisions. Please read the information carefully. Below are some key items and resources that you should be aware of:

Open Enrollment Guide

New this year, faculty and staff will have access to an online Benefits Open Enrollment Guide. This guide will walk you through all of the key changes, the timeline and how to enroll. Please review carefully as this document includes detailed information regarding the new Consumer Driven Health Plan (CDHP) and Health Savings Account (HSA), and changes to the PPO plan. The Benefits Open Enrollment Guide can be found under the Benefit Resources section of the Benefits page of the Human Resources website.

Pathways

The Pathways document will continue to be available on-line and serves as your annual benefit program booklet. Reference this document throughout the year should you have questions regarding any of the Villanova benefit programs. Pathways can be found under the Benefit Resources section of the Benefits page of the Human Resources website.

Medical and Prescription Coverage

There are some key changes that you should be aware of in regards to your Medical & Prescription coverage. For 2015-2016, Villanova will offer three unique medical plans:

o   Health Maintenance Organization (HMO)

o   Preferred Provider Organization (PPO)

o   Consumer Driven Health Plan (CDHP)

A new PPO plan will replace the Value and Premium PPO plans. If you are enrolled in one of these plans, you will be defaulted into the new PPO plan should you not make an active election during Open Enrollment. This new PPO plan, as well as the CDHP, utilize the same IBC Personal Choice network of providers that you are familiar with. Please review the Benefits Open Enrollment Guide closely for further details.

Flexible Spending Account (FSA)

In accordance with the Affordable Care Act (ACA), the annual health care FSA limit will be increased to $2,550. Please note that you can only participate in a health care FSA if you are enrolled in either the HMO or PPO plans. In addition, this election must be made annually as the IRS does not permit elections to carry forward. If enrolling in the CDHP, you can enroll in a limited purpose FSA for additional dental and vision expenses. The Benefits Open Enrollment Guide will provide further details.

Health Savings Account (HSA)

New this plan year, Villanova will be offering an HSA to individuals that enroll in the CDHP. The HSA will receive a University contribution and can also receive pre-tax employee contributions. This account can be used to pay for medical, dental and vision expenses and provides tax advantages for faculty and staff. I highly encourage you to review the Benefits Open Enrollment Guide closely for further details regarding how this account works.

Child Care Subsidy

In response to rising child care costs along with Ken Crest’s closing, the University will increase the child care subsidy limit from $750 to $1,000 this coming plan year. The Child Care Subsidy plan is an employer-funded pre-tax plan which can be used for qualifying child care expenses for eligible tax-dependent children up to the earlier of age 6 or the start of kindergarten. This election, along with any Dependent Care FSA election, must be made annually as the IRS does not permit elections to carry forward. Further details can be found in the Pathways booklet.

NOVArewards!

Your total compensation statement is now available on-line. This statement provides a complete picture of your calendar year 2014 total compensation with the University. You can access this statement by logging onto the Benefits Portal under the Quick Links section of the Human Resources website.

NOVAfit!

Participation in the NOVAfit! program continues to provide faculty and staff with numerous advantages. NOVAfit! offers programming that encourages healthy behaviors as well as financial incentives. By participating, you and your eligible spouse can qualify for premium incentives, additional HSA contributions and VISA gift cards. Visit the Wellness Portal under the Quick Links section of the Human Resources website for further details.

Tools and Resources

Tools are extremely important this year as you analyze which of the three medical plans will best meet your individual or family needs. Please visit the medical section of the human resources website to access:

o   Pathways

o   CDHP rollout video

o   Wellness video

o   Open Enrollment video

o   CDHP/HSA video

o   Medical Plan Comparison Tool

o   Express Scripts Prescription Drug Cost Estimator

o   IBC Medical Procedure Cost Estimator

It is important that you take the time to fully understand all of these benefit changes and review all of the resources available to you. Should you have any additional questions, feel free to reach out to Human Resources at 610-519-7900.

I wish you the best for a happy and healthy spring.

Sincerely,

 

Raymond D. Duffy, M.S, SPHR, CBP

Director, Benefits & Wellness 

HMO

Both plan design and premium costs for the HMO plan will remain the same in 2015-2016 as it was in 2014-2015. Further details can be found in the plan comparison charts located in the Pathways booklet.

PPO

Both the Value PPO and the Premium PPO plans will go away in 2015-2016. A new PPO plan will be offered for the 2015-2016 plan year. This new PPO plan will have the same Independence Blue Cross Personal Choice network as the previous PPO plans. However, the plan design and premium costs will be different. Further details can be found in the plan comparison charts located in the Pathways booklet.

CDHP

Villanova will introduce a new Consumer Driven Health Plan (CDHP) for the 2015-2016 plan year. This medical plan will include a Health Savings Account (HSA) that will provide a contribution by Villanova University should you elect this plan. Further details can be found in the Pathways booklet.

Medical FSA

Please note that in accordance with the Affordable Care Act, the Medical FSA limit will be increased from $2,500 to $2,550 for the 2015-2016 plan year. Further details can be found in the plan in the Pathways booklet.

Child Care Subsidy

In response to rising child care costs along with the decision by KenCrest to no longer operate, the University will increase the child care subsidy limit from $750 to $1,000 this coming plan year. The Child Care Subsidy Plan is an employer-funded pre-tax plan which can be used for qualifying child care expenses for eligible tax dependent children up to the earlier of age 6 or the start of kindergarten. This plan is administered in conjunction with the Dependent Care FSA plan and thus must be selected annually. In addition, if you qualify for and elect the Child Care Subsidy Plan, the maximum contribution that you can make under the Dependent Care FSA is $4,000 for a total election of $5,000 in accordance with IRS law. Further details can be found in the Pathways booklet.

Villanova University offers three enrollment portals that faculty and staff will use to enroll in University benefits.

Benefits Portal will be used to enroll in health & welfare and voluntary benefits, make changes due to life events, use the medical plan comparison tool and view your NOVArewards! total
compensation statement. Please note: This is the portal that you will use to enroll in Benefits during Open Enrollment from April 15 - 29, 2015.

Wellness Portal provides access to the NOVAfit! wellness program. This is where you will complete your Personal Health Assessment (PHA) schedule your annual health screening and
participate in challenges.

TIAA CREF/Villanova Microsite is used to enroll, designate a beneficiary, and make changes to investments and salary deferrals in the Villanova University 403(b) Retirement Savings Plan.

Please join us on Monday, April 27 for the Villanova University Annual Wellness Fair from 9:00 a.m. to 3:00 p.m. in the Villanova Room in Connelly Center. During the fair, you will be able to meet with benefit and wellness vendors and learn about all of the benefit programs that the University offers.

For those of you that participated in the Personal Health Assessment and Health Screening campaign, attendance will qualify you for 50 NOVAfit! incentive points.

T-shirts will be available at the Human Resources table for the Villanova Walk@Lunch Day on Thursday, April 30th. In addition, raffles will be held for various prizes including an iPad mini and fitbit.

Representatives from the Human Resources Department will be available to assist employees with completing the University’s open enrollment process in St. Mary’s Hall, Suite 163, on the following dates:

 Date                                            Time      

Mon  4/20/2015                         10:00 am to 12:00 pm

Tues 4/21/2015                          2:00 pm to 4:00 pm

Fri     4/24/2015                          2:00 pm to 4:00 pm             

Wed  4/29/2015                         10:00 am to 4:00 pm            

At these sessions, you will be able to view your current benefit elections and make any benefit plan open enrollment changes.  Please have your username and password, that you use to logon to email, with you when you attend a help session.

If you have questions or need assistance with Open Enrollment, please contact Human Resources at 9-7900.

Walking is one of the easiest and most effective forms of exercise, but it can be hard to find time to enjoy it. That's why we are inviting you to walk during your lunch on Thursday, April 30.

There are two walks scheduled—at 12 p.m. and 1 p.m.—that will leave from the Oreo and follow the walking trail through campus. The walk will officially kickoff the University's spring walking program.

For those of you that participated in the Personal Health Assessment and Health Screening campaign, attendance will qualify you for 100 NOVAfit! incentive points.

A light lunch will be provided and a raffle will be held for an iPad mini and fitbit.

People of any fitness level - from beginner to advanced - can benefit from walking so we hope to see you there!

Benefit Resources

Benefits Enrollment System for new hire benefits enrollments and life events changes for current employees.

Notice of Privacy Practices

Pathways  2014-15 brochure provides a summary of the Villanova University Benefits Program.

Villanova Medical Plan Cost Estimator: this tool may help you determine which plan may be the most cost effective given your family’s current health situation. This tool is also available for your iPhone at www.villanovampce.com.

New Health Insurance Marketplace Coverage Options and Your Health Coverage Notice: This notice includes information on how to access the new health insurance marketplace which will be available on October 1, 2013.

Summary of Benefits and Coverage- Premium PPO (14-15)

Summary of Benefits and Coverage- Value PPO (14-15)

Summary of Benefits and Coverage- Keystone HMO, in area (14-15)

Summary of Benefits and Coverage- Amerihealth HMO, out-of-area (14-15)

Employee contribution rates for 2014-15 medical and dental insurance plans.

Employee premium rates for 2014-15 purchase of supplemental life insurance.

Individual Health Care Buyers Guide

Physician Affidavit for Health Screenings