Summer Hours

At the discretion of the President, a decision will be made annually to provide an adjusted schedule for full time staff employees during the summer months. If the President approves Summer Hours, employees will have the opportunity for early dismissal at 12 noon on designated Fridays, without any reduction in pay.

In all cases, the needs of our students and internal and external campus communities must continue to be served in an exemplary fashion.

Office Coverage

All campus offices must maintain coverage from 9 a.m. until noon on Fridays.  Should operational requirements necessitate coverage of an office beyond noon on the designated Fridays, staff must provide coverage as directed by the supervisor.  These employees may be able to take off alternate hours, at a time designated by their supervisor.  For example, an employee who is required to work Friday afternoon could be offered the alternative of taking off a Tuesday afternoon. However, if operational demands require that the employee be present, there is no guarantee that alternative time off will be offered.  

For the University’s 24/7 operations, such as Public Safety, Facilities and Conference Services, where Friday afternoons off may not be feasible relative to shift coverage or seasonal requirements, the summer release hours, if not in conflict with operational needs, may be provided to the employee at another time within the calendar year. Summer hours cannot be rolled over into the next calendar year.

Supervisors should arrange for coverage for their offices as necessary in a way that does not result in overtime expenses.

Vacation Time

Employees who have pre-approved vacation for the mornings of any of the early release Fridays will use a half day of vacation on those days. The number of hours for a half day will vary depending on whether an employee works a 35 hour or a 40 hour workweek. The time provided on the afternoons of the early dismissal Fridays is not considered vacation time; therefore, the time does not accumulate nor is it paid out when an employee leaves the University.

Sick Time

Employees who call out sick on any of the early release Fridays will be required to take a full sick day. In addition, for the time that you are on an approved leave from the University, summer hours do not apply.

Part Time and 9, 10, 11 Month Employees

Part time employees are not eligible to participate in this program. Employees on a 9, 10 or 11-month schedule may participate if they work during the time when the program is in effect.

Summer 2015

The Fridays affected in 2015 are all Fridays from May 15th to August 14th with the exception of July 4th when the University is already closed:

  • May 15th, 22nd and 29th
  • June 5th, 12th, 19th and 26th
  • July 10th, 17th, 24th and 31st
  • August 7th and 14th

Summer Casual Dress Guidelines

During the summer (Commencement until start of fall semester), a more casual and informal work dress code is permitted.

Members of the campus community will be able to "dress down" during the summer months. While casual attire is appropriate, informal leisure clothing such as T-shirts, tank or halter tops and shorts will not be permitted. Please remember that off-campus business commitments or more formal on-campus meetings will require regular business attire and there are areas within the University where uniforms will still be required during the summer.

The following guidelines set the general parameters for proper summer casual business wear. Employees should use good judgment in determining what’s appropriate and the Human Resources Department can help if there are questions.

Pants – Capri's and khaki pants are acceptable. Inappropriate items include sweatpants, overalls, shorts, beachwear, workout attire or spandex. Blue jeans are not permitted.

Shirts - Casual shirts, polo shirts and sleeveless tops are acceptable. Inappropriate items include tank tops, halter-tops and shirts with novelty designs, such as musical groups and other commercial ventures.

Dresses and Skirts - Casual dresses and skirts are acceptable. Inappropriate items include mini-skirts and halter dresses.

Footwear - Loafers, flats, dress sandals and leather deck shoes are acceptable. Flip-flops and athletic shoes are not permitted.

Benefit Resources

AHA gold seal 2014

Benefits Enrollment System for new hire benefits enrollments and life events changes for current employees.

Notice of Privacy Practices

Pathways brochure provides a summary of the Villanova University Benefits Program.

Villanova Medical Plan Cost Estimator: this tool may help you determine which plan may be the most cost effective given your family’s current health situation. This tool is also available for your iPhone at

New Health Insurance Marketplace Coverage Options and Your Health Coverage Notice: This notice includes information on how to access the new health insurance marketplace which will be available on October 1, 2013.

Summary of Benefits and Coverage- Premium PPO

Summary of Benefits and Coverage- Value PPO

Summary of Benefits and Coverage- Keystone HMO (in area)

Summary of Benefits and Coverage- Amerihealth HMO (out-of-area)

Employee contribution rates for medical and dental insurance plans.

Employee premium rates for purchase of supplemental life insurance.

Individual Health Care Buyers Guide

Physician Affidavit for Health Screenings