Notice to New Vendors

Villanova University is a Catholic, non-profit, coeducational institution founded by the friars of the Order of St. Augustine in 1842.  Located on the “Main Line,” Villanova’s beautiful, suburban campus sits on 254 acres and is a mere twenty-minute drive from Philadelphia.  Currently comprised of four distinct Undergraduate Colleges (Liberal Arts and Sciences, Villanova School of Business, Engineering, and Nursing), Villanova also has several Masters and Doctorate programs, as well as its own Law School.  With over sixty buildings on campus (including twenty-six residence halls), Villanova draws its student population from forty-nine states plus Puerto Rico and sixty foreign countries.  There are approximately 10,000 full-time and part-time undergraduate students enrolled at Villanova each year, who are taught by over 560 full-time faculty members, as well as several part-time professors and visiting lecturers.  Additionally, Villanova employs around 1,500 full-time and part-time staff members who assist in the daily administration and maintenance of the University.

The Procurement Department at Villanova University is responsible for the purchasing and payment of all goods and services for the University. Our goal is to ensure that the University acquires the best products available at a fair and reasonable cost, as well as maintain stable relationships with all our vendors through proper communication and timely payments for all goods and services rendered.  We are located at St. Mary Hall on West Campus.  Our hours of operation are 9:00 a.m. to 5:00 p.m., Monday thru Friday (excluding holidays). The Procurement Department can be reached directly at 610.519.4231.

The Buyers are responsible for establishing preferred vendor contracts and pricing agreements, performing competitive bid solicitations, researching cost-savings opportunities for the University, and purchasing all substantial goods and services.  The Buyers work with Departments to assist them in attaining required bids and locating new vendors.  Our Procurement Specialists and Procurement Card Administrator are responsible for keying all invoices for purchase orders as well as direct pays and employee reimbursements, check disbursements, 1099 monitoring, creating and updating vendor records, issuing purchase orders to vendors, and training, managing, and auditing of over 600 University employee credit cards.     

Doing Business with Villanova University

Every department on campus has its own specific needs in terms of goods or services.  If you are a new vendor and feel that your product(s) or service can in some way be of use to Villanova University, you may contact the Procurement Department directly.  Depending on the nature of the business we will determine the best course of action, whether it be speaking with the specific Department on campus, putting you in contact with one of our Buyers, or for larger items that require multiple bids, submitting a letter of introduction to the Director of Procurement with a brief explanation of your company and why you wish to be considered in the bidding process.

All documentation can be submitted to:

Villanova University
800 Lancaster Ave
Villanova, PA 19085
Attn:  Procurement Department

Required Forms to Be Completed

In order to do business with Villanova University, all new vendors are required to submit the following information to the Procurement Department prior to supplying any goods or services:

These forms can be mailed to the above address, emailed, or faxed (610.519.7716).

The University will not issue any purchase orders or release any payments to the vendor until these forms are received by the Procurement Department.

Responsibility of the Vendors

All goods and services costing more than $5,000 require the Department to obtain quotes from three separate companies. It is the responsibility of the Department to have all necessary quotes and/or estimates prior to choosing a vendor.  If a Department is having trouble gathering the necessary information, they may solicit the assistance of a Buyer in order to negotiate the best possible price from each of the companies being considered.  Once a decision has been reached, a purchase order is issued to the vendor for the product or service.  In doing so, this will ensure that your order has the required approvals and the invoices will be paid in a timely manner.  If you do not obtain a purchase order, your payment may be delayed or refused. This purchase order serves as a contract between the University and the vendor, and both parties are bound by the Terms and Conditions contained therein.

Direct Deposit

Villanova University now offers Direct Deposit for vendors. This process will allow our vendors to receive payments directly into their designated bank accounts, while also helping us to streamline our processes. Additionally, the vendors will have the added convenience of receiving an email message informing them of the invoices being paid when payments are deposited into their bank account. Please complete a Direct Deposit Sign Up for Vendors form (located above) and fax (610-519-7716), email, or mail the form to the Procurement Department.

Related Links

Vendor Terms and Conditions

Vendor Insurance Requirements

Vendor Specific Requirements