FAQ

What is Radnor Tax?

Please be advised that due to legislation enacted by the Pennsylvania General Assembly and signed into law by Governor Rendell, the payroll tax known as the "Emergency & Municipal Services Tax (EMST)" underwent some changes in 2008 that affected all employees subject to this tax.

Beginning in 2008, the EMST will be known as the "Local Services Tax LST)." Some other important changes are as follows:

  • Collection Methods: The mandated collection method will be the total LST tax rate divided by the number of pay periods of a given employer. For example, Radnor Township's LST tax rate is $52.00 per year; thus, an employee's deductions should be $1.00 per weekly pay, $2.00 per bi-weekly pay, etc.
  • Exemption Threshold: There is a new low-income exemption such that any individual who earns less than $12,000 in a calendar year will not be subject to the LST. The employee may claim an exemption from this tax if they did not earn over $12,000 in the previous year and they will not make more than $12,000 in the current year. The employee must notify the employer by completing a Local Services Tax-Exemption Certificate and attach to the certificate their final pay stub, or W-2, from the previous year. If the employee does go over $12,000 the employer is required to take out in lump sum the amount that would have been deducted to that point and then begin regular deductions going forward for the remainder of the year. The employee must notify the employer and the township that they have gone over $12,000.
  • If paying LST at more than one employer, the employee must complete the Local Services Tax-Exemption Certificate and attach a pay stub from your principal employer.

The Local Services Tax-Exemption Certificate can be found at: Radnor Exemption Certificate

If there are any questions, please call William Martin, Radnor Township's Assistant Director of Finance at 610-688-5600 (ext. 152), Lesley Wilson, Financial Accountant extension 179, or Amy Lacey, Senior Revenue Coordinator at extension 143.

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Why should I have direct deposit?

Direct Deposit is a benefit, offered by your Payroll Department. Villanova automatically deposits your pay into one or more bank accounts, even if you are not at work on payday. If you happen to be sick or are on vacation, your pay still goes right into your bank. You can put some aside in the Credit Union or a savings account or a checking account. Imagine, never having to rush to the bank on payday; never worrying about losing your paycheck; and never having to stand in line to get your money. Direct deposit is a safe, convenient way to getting what is yours as quick as possible!

On-Line sign up is available through Novasis in the Employee Information section or via the Direct Deposit Form

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How is my W-2 calculated?

Many questions arise with the issuance of the annual IRS form W-2. Most questions involve understanding how each wage relates to your total gross earnings. First of all, if you shelter your medical deductions, you will not find your Gross Earnings anywhere on your W-2. With that said, here is a basic guide of how each wage is determined:

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Pennsylvania Taxable Wage: (Box 16)

  1. Begin with your YTD Gross listed on your final pay stub for the year. This is what you earned before any deductions were withheld. Add any imputed income received during the year (tuition remission, taxable gifts, or fringe benefits).
  2. Add Tuition Remission (this is in Box 14 labeled TUITIO if you had any)
  3. Subtract any medical or dental premiums you had withheld as well as any contribution to the Health Care Flexible spending account (YTD Totals will be on your final pay stub)
  4. The result equals your PA state wage (Box 16)

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Social Security Wage:(FICA): (Box 3 & 5)

  1. Begin with your YTD Gross listed on your final pay stub for the year. This is what you earned before any deductions were withheld. Add any imputed income received during the year (tuition remission, taxable gifts, or fringe benefits).
  2. Add Tuition Remission (this is in Box 14 labeled TUITIO if you had any)
  3. Subtract any medical, dental or parking deductions you had withheld as well as any contribution to the Health care flexible spending account (YTD Totals will be on your final pay stub). Additionally, you will subtract any contribution to Dependent Care flexible spending account (this is in box 10 of your W-2).
  4. The result equals your Social Security and Medicare Wages (Box 3 and Box 5) note: box 3 maximum for 2013 was $113,700; (box 5 does not have a maximum) box 3 maximum for 2014 is $117,000.

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Federal Wage: (Box 1)

  1. Begin with your YTD Gross listed on your final pay stub for the year. This is what you earned before any deductions were withheld. Add any imputed income received during the year (tuition remission, taxable gifts, or fringe benefits).
  2. Add Tuition Remission (this is in Box 14 labeled TUITIO if you had any)
  3. Subtract any medical, dental or parking deductions you had withheld as well as any contribution to the Health care flexible spending account (YTD Totals will be on your final pay stub). Additionally, you will subtract any contribution to Dependent Care flexible spending account (this is in box 10 of your W-2).
  4. Subtract Box 12E (this is your TIAA and/or Vanguard retirement contributions)
  5. The result equals your Federal Taxable Wage (Box 1) I hope this helps! If you still have a question contact: Kirk Simmet 610-519-4617 kirk.simmet@villanova.edu.

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Other W-2 Boxes

Box 12C -- Taxable cost of group term life insurance
The University provided Basic Life Insurance benefit was enhanced in 2012 to be the greater of $50,000 or 1 x salary.  If the amount of your Basic Life Insurance benefit is greater than $50,000, employees participating in this group term life plan are subject to section 79 of the IRS tax code and are taxed on the premium cost of employer provided coverage over $50,000.  This information, if applicable, was reported in Box 12 C on the W2.  This box is for information purpose only.  Applicable taxes would have already been withheld from your pay checks.

Box12DD -- Cost of employer sponsored health coverage
As of 2012, the Patient Protection and Affordable Care Act (PPACA) required that employers begin reporting the value of certain benefits on the W2.  As required by law, Villanova University has reported in Box 12DD the total value (employer + employee premiums) of your health care benefits as well as the employer provided cost associated with the Employee Assistance Plan.  The amount reported with code DD is not taxable.

Box 14 may contain the following items if applicable:

  • Tuition - Taxable portion of tuition remission received
  • CarUse - Personal Use of Company Vehicle
  • Union - Union Dues
  • Radnor - Radnor EMS Tax
  • Donate - Donations withheld at your request for University Fund Drive, Law School Drive, and/or United Way
  • PA SDI - PA unemployment tax withheld

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Where can I get a copy of my W-2?

If you are currently employed at Villanova you can view and print a copy of your W-2 form through Villanova's NOVASIS web system. Click here to access NOVASIS. Once in NOVASIS, go to Employee Information.

You may also access your W-2 via your Mynova account.  Simply select the “Work@VU tab”, then click “Tax Information” in the Employee Resources and Quick Links section.  Click on “W-2 Wage and Tax Statement”.  After selecting the year you wish to view click the “Display” button. You do not have to consent to electronic W-2’s, just click OK or the submit buttons to skip that step.  Then simply select File – Print from your web browser menu bar.

 

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Where can I get a copy of my pay stub?

You can view and print copies of pay stubs through Villanova's NOVASIS web system. Click here to access NOVASIS. Once in NOVASIS, go to Employee Information.

You may also access your pay stub via your Mynova account.  Simply select the “Work@VU tab”, then click “Tax Information” in the Employee Resources and Quick Links section.  Click on “Pay Stub”.  After selecting the year you wish to view click the “Display” button.  Select the date of the pay stub you wish to view and continue from there.  If you wish to print the stub, select File – Print from the menu bar within your web browser.

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Where is my W-2?

"Where is my W-2?" is a question often posed to the Payroll Department. IRS form W-2 must be post marked no later than January 31. All W-2 forms are mailed by that date. If it is February 15th, and you have not received your W-2, contact the payroll office. First we will verify that the address we sent your W-2 matches where you wanted it to go. We often get W-2’s returned from the U.S. Post Office as undeliverable, so there is a chance we have it in our office.

If we do not have it, you may complete a Duplicate W-2 Request Form.

This form must be completed and signed by the employee (telephone requests will not be processed). Send the completed form to:

Villanova University
Payroll Department
800 Lancaster Avenue
Villanova, PA 19085
Fax: 610-519-6179

We print duplicate copies of W-2’s each Wednesday based on the requests received by the previous Friday. We are not able to honor "emergency" requests for copies, so make sure you have your W-2 before you head to your tax preparer.

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What do I do with my Jury Duty Check?

  1. Send a copy of the payment you received, with your Employee ID number, to the Payroll Office.
  2. Payment copy must clearly distinguish jury pay from expenses such as travel or meals.
  3. Payroll will reduce your next pay by the amount received excluding any amount for travel, meals, etc. For example, if your received a check for $10.50 where $9.00 was for jury duty and $1.50 for travel, you would cash the check and send a copy detailing the payment to Payroll. Payroll would reduce your next pay by $9.00.
  4. The reduction in your pay will not affect any contribution you are making to your 403(b) retirement fund or the University match.

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Looking for a copy of your pay stub? Need a copy of last years W-2? Interested in year to date earnings and deduction information? Have you forgotten what you are claiming on your W-4? The answer to these questions, and others, is simple! Log into Villanova University's NOVASIS web site. Once you have logged on, click Employee Services.