Account Codes

Below are listed some of the more frequently used BFS expense, capital, and revenue Account Codes.

Operating Expenses:

 

Supplies (1)
Office 7311 
Instructional 7312
Laboratory 7313
Other 7319
Mail, Copying, Printing, etc. (2)
Postage 7333
Copy Charges 7331
Printing 7332
Bulk Mail Charges 7334
Travel and Entertainment (3)
Conferences 7333
Business Entertainment 7344
Special Events 7342
Other 7349
Other General and Administrative
Advertising (5) 7403
Consultants (5) 7407
Dues/Memberships 7401
Equipment-Rental (4) 7351
Equipment-Maint/Repair (4) 7357
Honoraria (5) 7417
Recruitment (3) 7343
Relocation (3) 7345
Special Functions (5) 7414
Staff Development (5) 7404
Subscriptions (5) 7402
Vehicle Maint & Repair (4) 7361
Vehicle Gas & Oil (4) 7362
Visa Purchasing Card (5) 7445
Visiting Lecturers (5) 7416
Contracted/Purchased Svcs (4) 7363
Miscellaneous (5) 7449
Building Related Expenses (4)
Buildings-Maint/Repair 7356
Lock and Keys 7364
Non-capitalized Equipment (less than $5,000 unit cost) (1)
Computer Hardware and Software 7316
Minor Equipment 7315
Office Furniture 7317
Capitalized Items (unit cost of $5,000 or greater)
Computer Hardware (6) 7513
Computer Software (6) 7517
Equipment-Audio Visual (6) 7512
Equipment-Dining (6) 7516
Equipment-Office (6) 7514
Equipment-Sci/Lab (6) 7511
Furniture-Office (7) 7532
Furniture-Classroom (7) 7531
Furniture-Residental Hall (7) 7533
Furniture-Other 7534
Vehicle-Automobiles (8) 7541
Vehicle-Trucks (8) 7542
Vehicle-Other (8) 7543
Revenue
Gifts 6201
Miscellaneous 6529

(Footnote numbers) indicates the Budget Pool Account within which this specific code is located. The actual Budget Pool Account Code is listed below.

Budget Pool Accounts

Budget Pool Accounts display total budget for all accounts within the Budget Pool's range on Budget Availability Status Form (FGIBAVL). BFS checks for available budget for transactions at the Budget Pool account level. Below are the Budget Pool Accounts for the Account Codes listed above.

Footnote Number Budget Pool Account Account Title
(1) 7310 Supplies & Equipment
(2) 7330 Information Services
(3) 7340 Travel & Entertainment
(4) 7350 Facilities & Equipment
(5) 7400 Other General & Admin.
(6) 7510 Capital Equipment
(7) 7530 Capital Furniture
(8) 7540 Capital Vehicle