Below are listed some of the more frequently used BFS expense, capital, and revenue Account Codes.
Operating Expenses:
| Supplies (1) | |
|---|---|
| Office | 7311 |
| Instructional | 7312 |
| Laboratory | 7313 |
| Other | 7319 |
| Mail, Copying, Printing, etc. (2) |
|
|---|---|
| Postage | 7333 |
| Copy Charges | 7331 |
| Printing | 7332 |
| Bulk Mail Charges | 7334 |
| Travel and Entertainment (3) | |
|---|---|
| Conferences | 7333 |
| Business Entertainment | 7344 |
| Special Events | 7342 |
| Other | 7349 |
| Other General and Administrative |
|
|---|---|
| Advertising (5) | 7403 |
| Consultants (5) | 7407 |
| Dues/Memberships | 7401 |
| Equipment-Rental (4) | 7351 |
| Equipment-Maint/Repair (4) | 7357 |
| Honoraria (5) | 7417 |
| Recruitment (3) | 7343 |
| Relocation (3) | 7345 |
| Special Functions (5) | 7414 |
| Staff Development (5) | 7404 |
| Subscriptions (5) | 7402 |
| Vehicle Maint & Repair (4) | 7361 |
| Vehicle Gas & Oil (4) | 7362 |
| Visa Purchasing Card (5) | 7445 |
| Visiting Lecturers (5) | 7416 |
| Contracted/Purchased Svcs (4) | 7363 |
| Miscellaneous (5) | 7449 |
| Building Related Expenses (4) | |
|---|---|
| Buildings-Maint/Repair | 7356 |
| Lock and Keys | 7364 |
| Non-capitalized Equipment (less than $5,000 unit cost) (1) |
|
|---|---|
| Computer Hardware and Software | 7316 |
| Minor Equipment | 7315 |
| Office Furniture | 7317 |
| Capitalized Items (unit cost of $5,000 or greater) | |
|---|---|
| Computer Hardware (6) | 7513 |
| Computer Software (6) | 7517 |
| Equipment-Audio Visual (6) | 7512 |
| Equipment-Dining (6) | 7516 |
| Equipment-Office (6) | 7514 |
| Equipment-Sci/Lab (6) | 7511 |
| Furniture-Office (7) | 7532 |
| Furniture-Classroom (7) | 7531 |
| Furniture-Residental Hall (7) | 7533 |
| Furniture-Other | 7534 |
| Vehicle-Automobiles (8) | 7541 |
| Vehicle-Trucks (8) | 7542 |
| Vehicle-Other (8) | 7543 |
| Revenue |
|
|---|---|
| Gifts | 6201 |
| Miscellaneous | 6529 |
(Footnote numbers) indicates the Budget Pool Account within which this specific code is located. The actual Budget Pool Account Code is listed below.
Budget Pool Accounts
Budget Pool Accounts display total budget for all accounts within the Budget Pool's range on Budget Availability Status Form (FGIBAVL). BFS checks for available budget for transactions at the Budget Pool account level. Below are the Budget Pool Accounts for the Account Codes listed above.
| Footnote Number | Budget Pool Account | Account Title |
|---|---|---|
| (1) | 7310 | Supplies & Equipment |
| (2) | 7330 | Information Services |
| (3) | 7340 | Travel & Entertainment |
| (4) | 7350 | Facilities & Equipment |
| (5) | 7400 | Other General & Admin. |
| (6) | 7510 | Capital Equipment |
| (7) | 7530 | Capital Furniture |
| (8) | 7540 | Capital Vehicle |
