Event Planning

Whether you are planning a simple meeting or a multi-day event, the best place to start is to consider and answer some basic questions before you begin organizing your event:

  1. What is your goal in sponsoring the event?
  2. Who is your audience?
  3. When is the best time to hold your event?
  4. What resources are available to you?

As you begin this process, please keep in mind that you and your group are responsible for all aspects of your event. The first step is to fill out the Campus Events Submission Form to request your event and location. Click here to access the form.

Make sure that you have planned ahead. Depending on the size and type of your event, additional steps may be required on your part, and additional review may be required by the Event Management Committee.

Instructions for Campus Events Submission Form

If you have any questions please email events@villanova.edu.

Event and Meeting Event Guidelines

All events sponsored by students, faculty, or staff must be registered through the Campus Events Submission Form. When registering an event it is important to complete and submit the request/registration form no less than seven days in advance. Registration for off campus events is encouraged so that the Campus Calendar includes all important University activities. 

Important Dates

There are several weeks and weekends throughout the semester that will be very difficult to schedule events or meetings.

Please click here for a complete list of 2016/2017 major campus events dates. 

There are also specific dates in which no campus programming may take place.  Those dates for 2016/2017 are listed here. 

Please keep in mind the Major Holidays that may limit student, staff, and faculty participation.