Graduate Assistantship Required Forms

For Newly Enrolled Students

In order to be on the Villanova University Payroll, ALL NEW graduate assistants must complete the following forms and present them in person to the Graduate Studies Office no later than August 26, 2014:

  1. Graduate Assistant Information Form
  2. W- 4 Form
  3. I-9 Employment Eligibility Verification Form
  4. Pennsylvania Residency Certification Form
  5. Direct Deposit Request Form **Recommended but not required
  6. New Jersey and Maryland Resident Form ***Only for NJ and MD residents
  7. Workers Compensation Employee Notification Form
  8. Workers Compensation Information Form

You may click and complete the forms found below, print them and bring them with your ID(s) to the office during one of the times listed: Sunday, August 24 from 3PM - 4:30 or August 25 or 26 between 9AM-6PM.

Graduate Assistant Information Form
PLEASE USE YOUR PERMANENT ADDRESS. International students must use a United States address. 

W-4 Form 
PLEASE USE YOUR PERMANENT ADDRESS. International students must use a United States address. The instructions on the front of the form should be carefully reviewed before completing the W-4. Please note:  EITHER fill in Box 5 OR fill in Box 7.

Employment Eligibility Verification (I-9) (required by law)
Please refer to the Lists of Acceptable Documents included as part of the I-9 form (found on page 9). All documents must be unexpired.  You must present one selection from List A or a combination of one selection from list B and one selection from List C as acceptable documents. A member of the Graduate Studies Staff will verify your identification and make a copy of it for payroll purposes.     

Pennsylvania Residency Certification Form
Please read the instructions and PSD Address Search List  prior to completing the Pennsylvania Residency Certification Form.

**Direct Deposit Request Form
Please attach a voided check to the form.

 ***Form for New Jersey and Maryland Residents Only  

Workers Compensation Employee Notification Form

Workers Compensation Information Form

For Renewals (Returning Enrolled Students)

If you were previously on the Villanova University Payroll,  you must submit the following forms to the Graduate Studies Office during August 25 -29, 2014: 

1. Graduate Assistant Information Form
2. PA Residency Certification Form  **If you have not completed it in the past or if your address has changed.

***If you are a returning student but this is your first time receiving a Graduate Assistantship, please complete all of the required forms under the "Newly Enrolled Students" section above.

FOR INTERNATIONAL STUDENTS

International students must bring their passport, copy of completed I-94 form** and I-20 along with the above-mentioned documentation. **Please note: Do not attempt to complete the I-94 form until 48 hours after your arrival in the United States.

Instructions for Form 8233 (For International Graduate Students):
All new international graduate assistants must call Payroll at 610-519-4262 and inquire about filling out Form 8233 for a tax break.

If you are in need of filling out Form 8233 in the Payroll Office, you must present the following documents to the Payroll Specialist:

1.    Passport
2.    Visa
3.    I-20
4.    Social Security Card (if available)
5.    Copy of completed I-94 form

The Payroll Office is located in St. Mary’s Hall, 1st Floor

Paycheck

In order to receive your first check, all the above documents must be presented in person to the Graduate Studies Office (Kennedy Hall, 2nd Floor) by no later than August 26th for Fall and Spring Semesters or Fall only, or by no later than January 5th for Spring only.

Schedule to Submit GA Paperwork

New Enrolled Students: Here are dates and times for you to submit your completed Graduate Assistantship paperwork:

Graduate Studies Office, Kennedy Hall, 2nd Floor Location:
Sunday, August 24, 3:00 to 4:30 PM
Monday, August 25, 9:00 AM to 6:00 PM
Tuesday, August 26, 9:00 AM to 6:00 PM

Failure to report in person to complete your paperwork (including I-9) during one of the above times will result in your assistantship offer being rescinded.

 

Required GA Forms

ALL NEW graduate assistants must complete the following forms:

  1. Graduate Assistant Information Form
  2. W- 4 Form
  3. I-9 Employment Eligibility Verification Form
  4. Pennsylvania Residency Certification Form
  5. Direct Deposit Request Form **Recommended but not required
  6. New Jersey and Maryland Resident Form *** Only for NJ and MD residents
  7. Workers Compensation Employee Notification Form
  8. Workers Compensation Information Form